cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
Billy_C
Post Patron
Post Patron

Can you change the standard selected environment

Hi there,

 

When you add the powerapps license to the user it gets automatically access to the default environment.

Now I have made it so that this user has access to the production environment but when the user goes make.powerapps.com the first environment that is active is the default environment.

Is there a way to make sure that the selected environment is always the production environment.

Also this user is not supposed to be able to create applications since this user is a business user and the creation of applications are managed by our IT departement so the only thing the user should be able to do is use our existing application, create records personal views and all the different activities, be able to activate business rules and flows, etc.

 

How can I make sure that the user is always on the production environment by default instead of having to change environments before you can access the app itself.

 

Thanks in Advance!

 

Billy Cottrell

2 ACCEPTED SOLUTIONS

Accepted Solutions
ChrisPiasecki
Super User
Super User

Hi @Billy_C,

 

Your app users should not have to go to make.powerapps.com to access their app. They can access them from the M365 Apps Page

 

To prevent them from creating apps or other customizations, ensure the user does not have the System Administrator, System Customizer, Environment Admin or Environment Maker security roles in the environment.

 

---
Please click Accept as Solution if my post answered your question. This will help others find solutions to similar questions. If you like my post and/or find it helpful, please consider giving it a Thumbs Up.

View solution in original post

Hi @Billy_C,

 

To confirm, are these all model driven apps? For the security role you assigned, can you ensure that under the Customization tab, only Read access is granted for Model-Driven App privilege?

 

As per documentation:

Users granted Read, Create, and Write to the Model-driven App privilege have access to all apps in the environment, even when they're not part of any role that has access to the app.

 

https://docs.microsoft.com/en-us/powerapps/maker/model-driven-apps/share-model-driven-app#assign-sec...

 

---
Please click Accept as Solution if my post answered your question. This will help others find solutions to similar questions. If you like my post and/or find it helpful, please consider giving it a Thumbs Up.

View solution in original post

10 REPLIES 10
ChrisPiasecki
Super User
Super User

Hi @Billy_C,

 

Your app users should not have to go to make.powerapps.com to access their app. They can access them from the M365 Apps Page

 

To prevent them from creating apps or other customizations, ensure the user does not have the System Administrator, System Customizer, Environment Admin or Environment Maker security roles in the environment.

 

---
Please click Accept as Solution if my post answered your question. This will help others find solutions to similar questions. If you like my post and/or find it helpful, please consider giving it a Thumbs Up.

Billy_C
Post Patron
Post Patron

Hi @ChrisPiasecki,

 

Well what you are saying is indeed true, I am able to access those apps from M365 Apps Page, but I can see apps that this person shouldn't have access to although I never gave access to these applications in the first place. Problem is that these apps are from the default environment and from other environments that were premade and when checking if this user has access or not to that application then I see that she isn't on the list of users with who the application was shared and therefore she shouldn't have access to it.

Since this is a Default environment she automatically was added as a user of this environment but I don't see that she has any of those roles you specified (or not atleast where I was looking at).

 

To top that off she doesn't even see the application that she is supposed to see even though I shared the app with her. The only location she can see that shared application is on the make.powerapps.com page.

 

Is there any way I can still disable those apps for her so she can't see them, and show the other application on that page instead?

 

Thanks in Advance,

 

Billy Cottrell

Billy_C
Post Patron
Post Patron

To give you a small update, I managed to remove all apps from the default environment while retaining access to the production environment. Now I have removed all roles from the user in the production environment except basic user and external sales (custom role). How can I make sure that she can only have access for apps where she was added to, because at the moment she has access to 2 other applications where she wasn't added to. Or does this depend on the settings I have given to that role?

 

Because I want the user to be able to use out-of-the-box (OOB) activities but not the OOB entities, but also use custom entities, the ability to use flows, business process flows, create documents using word templates, be able to create custom views with filters and such, but also be able to export/import from excel files and be able to use business rules.

(I think that's all, not entirely sure though)

 

So how can I make sure that this role has enough permissions to fully use the application but not be able to see the other 2 applications.

 

Also I have 5 applications on the M365 Apps Page but they shouldn't be visible to the user as they have been disabled in Powerapps, also the application that should be displayed is not in that list is there a method to add/remove these applications from this home page for that user?

 

Thanks in Advance,

 

Billy Cottrell

Hi @Billy_C,

 

To confirm, are these all model driven apps? For the security role you assigned, can you ensure that under the Customization tab, only Read access is granted for Model-Driven App privilege?

 

As per documentation:

Users granted Read, Create, and Write to the Model-driven App privilege have access to all apps in the environment, even when they're not part of any role that has access to the app.

 

https://docs.microsoft.com/en-us/powerapps/maker/model-driven-apps/share-model-driven-app#assign-sec...

 

---
Please click Accept as Solution if my post answered your question. This will help others find solutions to similar questions. If you like my post and/or find it helpful, please consider giving it a Thumbs Up.

Billy_C
Post Patron
Post Patron

Hi @ChrisPiasecki,

 

Oh okay, so yes they are all model driven applications and apparently that role had all permissions for the Model driven app privilege. So I changed it to Read only and now it works!

Thank you very much for your help!

 

Kind regards,

 

Billy Cottrell

Perfect! Glad I could help.

 

- Chris

Billy_C
Post Patron
Post Patron

@ChrisPiasecki, so that part is now solved but for some reason these applications are still visible in the M365 Apps Page while the shared application is not visible?

https://i.imgur.com/cODlNHi.png 

Normally 1 app should be displayed called IKANDA CRM but for some reason that application is not present?

Or will it just take some time to adjust to these role changes?

 

Thanks in advance,

 

Billy Cottrell

Hi @Billy_C,

 

I'll try to reproduce the issue, but I'll just need a bit more info.

Can you confirm the following?

  • The apps are in a production environment with a Dataverse database
  • The environment has a security group applied or no?
  • If yes to above, is your user in the same security group? 
  • The model driven app has a security role applied
  • The user has the same security role associated with the model driven app
  • The security role has just read Model driven app privileges

---
Please click Accept as Solution if my post answered your question. This will help others find solutions to similar questions. If you like my post and/or find it helpful, please consider giving it a Thumbs Up.

Billy_C
Post Patron
Post Patron

Hi @ChrisPiasecki,

 

Sure no problem:

  • The apps being displayed in the M365 Apps Page are in default and production environment, the app that should be displayed is in production environment both environments have a Dataverse database
  • The default environment has no Security group, but production has a security group
  • The user is in the same security group as the production environment
  • The model driven app I want to be shown has a security role applied
  • The user has the same security role
  • the security has only read permission for the Model driven app privileges

The user doesn't have access to the apps shown in M365 Apps Page when starting them from there.

The user doesn't see the apps on make.powerapps.com that are displayed on M365 Apps Page.

 

I tried looking at the Dynamics Platform (just wanted to check it) and at first the same apps where displayed, but then I saw that there was a sync button. After pressing it all apps disappeared from the Dynamics platform except the app I want to see it after waiting a bit it updated the M365 Apps Page aswell and now all is fine.

So apparently if someone sees or is missing Model Driven Apps then you need to synchronize your apps on the Dynamics platform, I think that they should add the same button on the M365 Apps Page, might make things easier and more clear.

 

Kind regards,

 

Billy Cottrell

Helpful resources

Announcements

Power Platform Connections Ep 15 | L. Baybutt | Thursday, 1 June 2023

Episode Fifteen of Power Platform Connections sees David Warner and Hugo Bernier talk to Microsoft MVP Lewis Baybutt aka Low Code Lewis, alongside the latest news and community blogs.   Use the hashtag #PowerPlatformConnects on social media for a chance to have your work featured on the show.      Action requested: Feel free to provide feedback on how we can make our community more inclusive and diverse.  This episode premiers live on our YouTube at 12pm PST on Thursday 1st June 2023.  Video series available at Power Platform Community YouTube channel.    Upcoming events:  European Power Platform conference – Jun. 20-22nd - Dublin Microsoft Power Platform Conference – Oct. 3-5th - Las Vegas  Join our Communities:  Power Apps Community Power Automate Community Power Virtual Agents Community Power Pages Community  If you’d like to hear from a specific community member in an upcoming recording and/or have specific questions for the Power Platform Connections team, please let us know. We will do our best to address all your requests or questions.   

May 2023 Community Newsletter and Upcoming Events

Welcome to our May 2023 Community Newsletter, where we'll be highlighting the latest news, releases, upcoming events, and the great work of our members inside the Biz Apps communities. If you're new to this LinkedIn group, be sure to subscribe here in the News & Announcements to stay up to date with the latest news from our ever-growing membership network who "changed the way they thought about code".       LATEST NEWS "Mondays at Microsoft" LIVE on LinkedIn - 8am PST - Monday 15th May  - Grab your Monday morning coffee and come join Principal Program Managers Heather Cook and Karuana Gatimu for the premiere episode of "Mondays at Microsoft"! This show will kick off the launch of the new Microsoft Community LinkedIn channel and cover a whole host of hot topics from across the #PowerPlatform, #ModernWork, #Dynamics365, #AI, and everything in-between. Just click the image below to register and come join the team LIVE on Monday 15th May 2023 at 8am PST. Hope to see you there!     Executive Keynote | Microsoft Customer Success Day CVP for Business Applications & Platform, Charles Lamanna, shares the latest #BusinessApplications product enhancements and updates to help customers achieve their business outcomes.     S01E13 Power Platform Connections - 12pm PST - Thursday 11th May Episode Thirteen of Power Platform Connections sees Hugo Bernier take a deep dive into the mind of co-host David Warner II, alongside the reviewing the great work of Dennis Goedegebuure, Keith Atherton, Michael Megel, Cat Schneider, and more. Click below to subscribe and get notified, with David and Hugo LIVE in the YouTube chat from 12pm PST. And use the hashtag #PowerPlatformConnects on social media for a chance to have your work featured on the show.     UPCOMING EVENTS   European Power Platform Conference - early bird ticket sale ends! The European Power Platform Conference early bird ticket sale ends on Friday 12th May 2023! #EPPC23 brings together the Microsoft Power Platform Communities for three days of unrivaled days in-person learning, connections and inspiration, featuring three inspirational keynotes, six expert full-day tutorials, and over eighty-five specialist sessions, with guest speakers including April Dunnam, Dona Sarkar, Ilya Fainberg, Janet Robb, Daniel Laskewitz, Rui Santos, Jens Christian Schrøder, Marco Rocca, and many more. Deep dive into the latest product advancements as you hear from some of the brightest minds in the #PowerApps space. Click here to book your ticket today and save!      DynamicMinds Conference - Slovenia - 22-24th May 2023 It's not long now until the DynamicsMinds Conference, which takes place in Slovenia on 22nd - 24th May, 2023 - where brilliant minds meet, mingle & share! This great Power Platform and Dynamics 365 Conference features a whole host of amazing speakers, including the likes of Georg Glantschnig, Dona Sarkar, Tommy Skaue, Monique Hayward, Aleksandar Totovic, Rachel Profitt, Aurélien CLERE, Ana Inés Urrutia de Souza, Luca Pellegrini, Bostjan Golob, Shannon Mullins, Elena Baeva, Ivan Ficko, Guro Faller, Vivian Voss, Andrew Bibby, Tricia Sinclair, Roger Gilchrist, Sara Lagerquist, Steve Mordue, and many more. Click here: DynamicsMinds Conference for more info on what is sure an amazing community conference covering all aspects of Power Platform and beyond.    Days of Knowledge Conference in Denmark - 1-2nd June 2023 Check out 'Days of Knowledge', a Directions 4 Partners conference on 1st-2nd June in Odense, Denmark, which focuses on educating employees, sharing knowledge and upgrading Business Central professionals. This fantastic two-day conference offers a combination of training sessions and workshops - all with Business Central and related products as the main topic. There's a great list of industry experts sharing their knowledge, including Iona V., Bert Verbeek, Liza Juhlin, Douglas Romão, Carolina Edvinsson, Kim Dalsgaard Christensen, Inga Sartauskaite, Peik Bech-Andersen, Shannon Mullins, James Crowter, Mona Borksted Nielsen, Renato Fajdiga, Vivian Voss, Sven Noomen, Paulien Buskens, Andri Már Helgason, Kayleen Hannigan, Freddy Kristiansen, Signe Agerbo, Luc van Vugt, and many more. If you want to meet industry experts, gain an advantage in the SMB-market, and acquire new knowledge about Microsoft Dynamics Business Central, click here Days of Knowledge Conference in Denmark to buy your ticket today!   COMMUNITY HIGHLIGHTS Check out our top Super and Community Users reaching new levels! These hardworking members are posting, answering questions, kudos, and providing top solutions in their communities.   Power Apps:  Super Users: @WarrenBelz, @LaurensM  @BCBuizer  Community Users:  @Amik@ @mmollet, @Cr1t    Power Automate:  Super Users: @Expiscornovus , @grantjenkins, @abm  Community Users: @Nived_Nambiar, @ManishSolanki    Power Virtual Agents:  Super Users: @Pstork1, @Expiscornovus  Community Users: @JoseA, @fernandosilva, @angerfire1213    Power Pages: Super Users: @ragavanrajan  Community Users: @Fubar, @Madhankumar_L,@gospa  LATEST COMMUNITY BLOG ARTICLES  Power Apps Community Blog  Power Automate Community Blog  Power Virtual Agents Community Blog  Power Pages Community Blog  Check out 'Using the Community' for more helpful tips and information:  Power Apps , Power Automate, Power Virtual Agents, Power Pages 

Microsoft Power Platform Conference | Registration Open | Oct. 3-5 2023

We are so excited to see you for the Microsoft Power Platform Conference in Las Vegas October 3-5 2023! But first, let's take a look back at some fun moments and the best community in tech from MPPC 2022 in Orlando, Florida.   Featuring guest speakers such as Charles Lamanna, Heather Cook, Julie Strauss, Nirav Shah, Ryan Cunningham, Sangya Singh, Stephen Siciliano, Hugo Bernier and many more.   Register today: https://www.powerplatformconf.com/   

Check out the new Power Platform Communities Front Door Experience!

We are excited to share the ‘Power Platform Communities Front Door’ experience with you!   Front Door brings together content from all the Power Platform communities into a single place for our community members, customers and low-code, no-code enthusiasts to learn, share and engage with peers, advocates, community program managers and our product team members. There are a host of features and new capabilities now available on Power Platform Communities Front Door to make content more discoverable for all power product community users which includes ForumsUser GroupsEventsCommunity highlightsCommunity by numbersLinks to all communities Users can see top discussions from across all the Power Platform communities and easily navigate to the latest or trending posts for further interaction. Additionally, they can filter to individual products as well.       Users can filter and browse the user group events from all power platform products with feature parity to existing community user group experience and added filtering capabilities.     Users can now explore user groups on the Power Platform Front Door landing page with capability to view all products in Power Platform.    Explore Power Platform Communities Front Door today. Visit Power Platform Community Front door to easily navigate to the different product communities, view a roll up of user groups, events and forums.

Welcome to the Power Apps Community

Welcome! Congratulations on joining the Microsoft Power Apps community! You are now a part of a vibrant group of peers and industry experts who are here to network, share knowledge, and even have a little fun! Now that you are a member, you can enjoy the following resources:   The Microsoft Power Apps Community Forums If you are looking for support with any part of Microsoft Power Apps, our forums are the place to go. They are titled "Get Help with Microsoft Power Apps " and there you will find thousands of technical professionals with years of experience who are ready and eager to answer your questions. You now have the ability to post, reply and give "kudos" on the Power Apps community forums! Make sure you conduct a quick search before creating a new post because your question may have already been asked and answered!   Microsoft Power Apps IdeasDo you have an idea to improve the Microsoft Power Apps experience, or a feature request for future product updates? Then the "Power Apps Ideas" section is where you can contribute your suggestions and vote for ideas posted by other community members. We constantly look to the most voted Ideas when planning updates, so your suggestions and votes will always make a difference.   Community Blog & NewsOver the years, more than 600 Power Apps Community Blog Articles have been written and published by our thriving community. Our community members have learned some excellent tips and have keen insights on building Power Apps. On the Power Apps Community Blog, read the latest Power Apps related posts from our community blog authors around the world. Let us know if you would like to become an author and contribute your own writing — everything Power Apps related is welcome!   Power Apps Samples, Learning and Videos GalleriesOur galleries have a little bit of everything to do with Power Apps. Our galleries are great for finding inspiration for your next app or component. You can view, comment and kudo the apps and component gallery to see what others have created! Or share Power Apps that you have created with other Power Apps enthusiasts. Along with all of that awesome content, there is the Power Apps Community Video & MBAS gallery where you can watch tutorials and demos by Microsoft staff, partners, and community gurus in our community video gallery.   Again, we are excited to welcome you to the Microsoft Power Apps community family! Whether you are brand new to the world of process automation or you are a seasoned Power Apps veteran. Our goal is to shape the community to be your ‘go to’ for support, networking, education, inspiration and encouragement as we enjoy this adventure together!   Let us know in the Community Feedback if you have any questions or comments about your community experience.To learn more about the community and your account be sure to visit our Community Support Area boards to learn more! We look forward to seeing you in the Power Apps Community!The Power Apps Team

Users online (2,646)