Hi all
Might be a stupid question but this is a really unclear topic for me.
We are currently deploying an environment strategy at our company (prod/dev/test/..)
We assign security groups to access those environments.
- However, in the microsoft docs it says that users in those security groups, also need a dataverse license in order to access the environment.
- And what about an environment strategy with only SharePoint Online based apps in our production environment? Do we need to license these users as well? This would be really strange.
- The Microsoft docs also states the following:
Control user access to environments: security groups and licenses - Power Platform | Microsoft Learn
- Does this mean that if we assign 1 per app plan license to the environment, we are covered from a license perspective?
- Is this needed in order to define our environment strategy without having to license all users? We really want to avoid the default environment but we also don't want to license everybody when not leveraging Dataverse...
And a second question, when deploying the CoE in the tenant in a dedicated environment, we are advised to not assign a security group so end users can interact with the CoE.
- Does this mean that they can access the environment and said available data connectors? We want to restrict the usage of the HTTP connector, but this is required for the CoE. Only admins will be able to use the CoE, but since we cannot specify a security access group, is this a security gap?
Thank you in advance & kind regards
Solved! Go to Solution.
Hello @NativeN,
Yes, the users you want to add to the environment need a proper license. We found the documentation to be a bit confusing/unclear, so we did some tests.
It turned out that the users could be successfully added once they had the "Common Data Service" "app" from (in our case) M365 E3 enabled:
They did not have a premium Power Apps license.
Regarding your CoE question: if you do not give users a security role to create apps etc. in the environment (e.g. by not granting the Environment Maker role), they can only consume apps and flows in this environment.
Hello @NativeN,
Yes, the users you want to add to the environment need a proper license. We found the documentation to be a bit confusing/unclear, so we did some tests.
It turned out that the users could be successfully added once they had the "Common Data Service" "app" from (in our case) M365 E3 enabled:
They did not have a premium Power Apps license.
Regarding your CoE question: if you do not give users a security role to create apps etc. in the environment (e.g. by not granting the Environment Maker role), they can only consume apps and flows in this environment.
Thanks a lot for this info.
Yes indeed quite unclear I thought so myself.
Because if this was not the case, we couldn't apply a decent environment strategy without premium licensing everybody.
Thanks a lot!
Went to look for it we don't seem to have that, and access was not possible without that extra 'license' checked?
Kind regards
Hello @NativeN,
Could you please clarify what you are missing? The "Common Data Service" checkbox for your users' licenses?
Hi @joe_hannes_col
Yup, it isn't present in our tenant..
Does this mean we need to keep working in the default environment when we are building apps based on SharePoint Online?
The ideal scenario was to create a production environment, give access through a security group, and let users access apps in that environment with their Office license, since the apps only use SharePoint online as a data source..
Because if this is not possible, that would be a big bummer..
Thank you in advance for you help
EDIT: It does seem to be present under the 'Apps' section at the license pane..
- Let's hope this works 🙂
Hello @NativeN, just to be clear: I'm not talking about the licenses (e.g. Microsoft 365 E3), but about the apps and services that are included in the license. Through the M365 Admin Center, you can enable and disable these individual apps and services, as described here.
My screenshot above refers to this subset of the E3 license.
Since your users obviously have access to SharePoint Online, chances are fairly high that they should have a license that allows them to use Power Apps. Have you checked if you can add a user from your security group individually to the environment? If they have insufficient licenses, you will receive an error message about this.
If this will not work, according to the Microsoft documentation assigning one (1) per-app pass to the environment would be considered sufficient licensing for all users you add to the environment.
Hi @joe_hannes_col
Thanks again for the swift response..
Man, this is really unclear documentation.. could have been made much easier.
and indeed:
If this will not work, according to the Microsoft documentation assigning one (1) per-app pass to the environment would be considered sufficient licensing for all users you add to the environment.
This is also stated in the documentation. But then again, this seems like something that shouldn't be allowed from a licensing perspective 😂
We'll see how it progresses.
Thanks for all you help & testing!
Let's just be honest and say the security documentation about Environments with Dataverse databases is a DISASTER. I teach Governance and I recommend NOT enabling Dataverse in an Environment if at all possible. Then one can simply use the Environment Maker/Environment Admin roles. If a Dataverse database is required because of the need to use solutions I recommend using two AD Security Groups (or M365 groups), one for Admins (with the System Administrator & System Customizer security roles) and one for Makers (with the Environment Maker role). Then if the environment DOES NOT include apps using Dataverse as a data source, you're done as long as the users have a M365/Office365 E1, E3, E5 or F2 license, all of which include Power Apps/Power Automate with standard connectors (most frequently SharePoint) as a right. Also, I don't recommend using the top-level environment Security Group because it introduces too much complication.
Episode Fifteen of Power Platform Connections sees David Warner and Hugo Bernier talk to Microsoft MVP Lewis Baybutt aka Low Code Lewis, alongside the latest news and community blogs. Use the hashtag #PowerPlatformConnects on social media for a chance to have your work featured on the show. Action requested: Feel free to provide feedback on how we can make our community more inclusive and diverse. This episode premiers live on our YouTube at 12pm PST on Thursday 1st June 2023. Video series available at Power Platform Community YouTube channel. Upcoming events: European Power Platform conference – Jun. 20-22nd - Dublin Microsoft Power Platform Conference – Oct. 3-5th - Las Vegas Join our Communities: Power Apps Community Power Automate Community Power Virtual Agents Community Power Pages Community If you’d like to hear from a specific community member in an upcoming recording and/or have specific questions for the Power Platform Connections team, please let us know. We will do our best to address all your requests or questions.
Welcome to our May 2023 Community Newsletter, where we'll be highlighting the latest news, releases, upcoming events, and the great work of our members inside the Biz Apps communities. If you're new to this LinkedIn group, be sure to subscribe here in the News & Announcements to stay up to date with the latest news from our ever-growing membership network who "changed the way they thought about code". LATEST NEWS "Mondays at Microsoft" LIVE on LinkedIn - 8am PST - Monday 15th May - Grab your Monday morning coffee and come join Principal Program Managers Heather Cook and Karuana Gatimu for the premiere episode of "Mondays at Microsoft"! This show will kick off the launch of the new Microsoft Community LinkedIn channel and cover a whole host of hot topics from across the #PowerPlatform, #ModernWork, #Dynamics365, #AI, and everything in-between. Just click the image below to register and come join the team LIVE on Monday 15th May 2023 at 8am PST. Hope to see you there! Executive Keynote | Microsoft Customer Success Day CVP for Business Applications & Platform, Charles Lamanna, shares the latest #BusinessApplications product enhancements and updates to help customers achieve their business outcomes. S01E13 Power Platform Connections - 12pm PST - Thursday 11th May Episode Thirteen of Power Platform Connections sees Hugo Bernier take a deep dive into the mind of co-host David Warner II, alongside the reviewing the great work of Dennis Goedegebuure, Keith Atherton, Michael Megel, Cat Schneider, and more. Click below to subscribe and get notified, with David and Hugo LIVE in the YouTube chat from 12pm PST. And use the hashtag #PowerPlatformConnects on social media for a chance to have your work featured on the show. UPCOMING EVENTS European Power Platform Conference - early bird ticket sale ends! The European Power Platform Conference early bird ticket sale ends on Friday 12th May 2023! #EPPC23 brings together the Microsoft Power Platform Communities for three days of unrivaled days in-person learning, connections and inspiration, featuring three inspirational keynotes, six expert full-day tutorials, and over eighty-five specialist sessions, with guest speakers including April Dunnam, Dona Sarkar, Ilya Fainberg, Janet Robb, Daniel Laskewitz, Rui Santos, Jens Christian Schrøder, Marco Rocca, and many more. Deep dive into the latest product advancements as you hear from some of the brightest minds in the #PowerApps space. Click here to book your ticket today and save! DynamicMinds Conference - Slovenia - 22-24th May 2023 It's not long now until the DynamicsMinds Conference, which takes place in Slovenia on 22nd - 24th May, 2023 - where brilliant minds meet, mingle & share! This great Power Platform and Dynamics 365 Conference features a whole host of amazing speakers, including the likes of Georg Glantschnig, Dona Sarkar, Tommy Skaue, Monique Hayward, Aleksandar Totovic, Rachel Profitt, Aurélien CLERE, Ana Inés Urrutia de Souza, Luca Pellegrini, Bostjan Golob, Shannon Mullins, Elena Baeva, Ivan Ficko, Guro Faller, Vivian Voss, Andrew Bibby, Tricia Sinclair, Roger Gilchrist, Sara Lagerquist, Steve Mordue, and many more. Click here: DynamicsMinds Conference for more info on what is sure an amazing community conference covering all aspects of Power Platform and beyond. Days of Knowledge Conference in Denmark - 1-2nd June 2023 Check out 'Days of Knowledge', a Directions 4 Partners conference on 1st-2nd June in Odense, Denmark, which focuses on educating employees, sharing knowledge and upgrading Business Central professionals. This fantastic two-day conference offers a combination of training sessions and workshops - all with Business Central and related products as the main topic. There's a great list of industry experts sharing their knowledge, including Iona V., Bert Verbeek, Liza Juhlin, Douglas Romão, Carolina Edvinsson, Kim Dalsgaard Christensen, Inga Sartauskaite, Peik Bech-Andersen, Shannon Mullins, James Crowter, Mona Borksted Nielsen, Renato Fajdiga, Vivian Voss, Sven Noomen, Paulien Buskens, Andri Már Helgason, Kayleen Hannigan, Freddy Kristiansen, Signe Agerbo, Luc van Vugt, and many more. If you want to meet industry experts, gain an advantage in the SMB-market, and acquire new knowledge about Microsoft Dynamics Business Central, click here Days of Knowledge Conference in Denmark to buy your ticket today! COMMUNITY HIGHLIGHTS Check out our top Super and Community Users reaching new levels! These hardworking members are posting, answering questions, kudos, and providing top solutions in their communities. Power Apps: Super Users: @WarrenBelz, @LaurensM @BCBuizer Community Users: @Amik@ @mmollet, @Cr1t Power Automate: Super Users: @Expiscornovus , @grantjenkins, @abm Community Users: @Nived_Nambiar, @ManishSolanki Power Virtual Agents: Super Users: @Pstork1, @Expiscornovus Community Users: @JoseA, @fernandosilva, @angerfire1213 Power Pages: Super Users: @ragavanrajan Community Users: @Fubar, @Madhankumar_L,@gospa LATEST COMMUNITY BLOG ARTICLES Power Apps Community Blog Power Automate Community Blog Power Virtual Agents Community Blog Power Pages Community Blog Check out 'Using the Community' for more helpful tips and information: Power Apps , Power Automate, Power Virtual Agents, Power Pages
We are so excited to see you for the Microsoft Power Platform Conference in Las Vegas October 3-5 2023! But first, let's take a look back at some fun moments and the best community in tech from MPPC 2022 in Orlando, Florida. Featuring guest speakers such as Charles Lamanna, Heather Cook, Julie Strauss, Nirav Shah, Ryan Cunningham, Sangya Singh, Stephen Siciliano, Hugo Bernier and many more. Register today: https://www.powerplatformconf.com/
We are excited to share the ‘Power Platform Communities Front Door’ experience with you! Front Door brings together content from all the Power Platform communities into a single place for our community members, customers and low-code, no-code enthusiasts to learn, share and engage with peers, advocates, community program managers and our product team members. There are a host of features and new capabilities now available on Power Platform Communities Front Door to make content more discoverable for all power product community users which includes ForumsUser GroupsEventsCommunity highlightsCommunity by numbersLinks to all communities Users can see top discussions from across all the Power Platform communities and easily navigate to the latest or trending posts for further interaction. Additionally, they can filter to individual products as well. Users can filter and browse the user group events from all power platform products with feature parity to existing community user group experience and added filtering capabilities. Users can now explore user groups on the Power Platform Front Door landing page with capability to view all products in Power Platform. Explore Power Platform Communities Front Door today. Visit Power Platform Community Front door to easily navigate to the different product communities, view a roll up of user groups, events and forums.
Welcome! Congratulations on joining the Microsoft Power Apps community! You are now a part of a vibrant group of peers and industry experts who are here to network, share knowledge, and even have a little fun! Now that you are a member, you can enjoy the following resources: The Microsoft Power Apps Community Forums If you are looking for support with any part of Microsoft Power Apps, our forums are the place to go. They are titled "Get Help with Microsoft Power Apps " and there you will find thousands of technical professionals with years of experience who are ready and eager to answer your questions. You now have the ability to post, reply and give "kudos" on the Power Apps community forums! Make sure you conduct a quick search before creating a new post because your question may have already been asked and answered! Microsoft Power Apps IdeasDo you have an idea to improve the Microsoft Power Apps experience, or a feature request for future product updates? Then the "Power Apps Ideas" section is where you can contribute your suggestions and vote for ideas posted by other community members. We constantly look to the most voted Ideas when planning updates, so your suggestions and votes will always make a difference. Community Blog & NewsOver the years, more than 600 Power Apps Community Blog Articles have been written and published by our thriving community. Our community members have learned some excellent tips and have keen insights on building Power Apps. On the Power Apps Community Blog, read the latest Power Apps related posts from our community blog authors around the world. Let us know if you would like to become an author and contribute your own writing — everything Power Apps related is welcome! Power Apps Samples, Learning and Videos GalleriesOur galleries have a little bit of everything to do with Power Apps. Our galleries are great for finding inspiration for your next app or component. You can view, comment and kudo the apps and component gallery to see what others have created! Or share Power Apps that you have created with other Power Apps enthusiasts. Along with all of that awesome content, there is the Power Apps Community Video & MBAS gallery where you can watch tutorials and demos by Microsoft staff, partners, and community gurus in our community video gallery. Again, we are excited to welcome you to the Microsoft Power Apps community family! Whether you are brand new to the world of process automation or you are a seasoned Power Apps veteran. Our goal is to shape the community to be your ‘go to’ for support, networking, education, inspiration and encouragement as we enjoy this adventure together! Let us know in the Community Feedback if you have any questions or comments about your community experience.To learn more about the community and your account be sure to visit our Community Support Area boards to learn more! We look forward to seeing you in the Power Apps Community!The Power Apps Team
User | Count |
---|---|
6 | |
5 | |
1 | |
1 | |
1 |
User | Count |
---|---|
8 | |
8 | |
6 | |
2 | |
2 |