Licensing Query

[Milkatron]

I have a Microsoft 365 Business Basic subscription and it seems I need to add users to the onmicrosoft account associated with that in able to invite them to my PowerApps app. Do I also need to purchase PowerApp user licenses?

[Pstork1]

Any user needs a license to use a Power Apps App.  It can be a license from your tenant or from their own.  But yes, they will need a license.  Share a canvas app with guest users (contains video) - Power Apps | Microsoft Docs

[Milkatron]

Thank You for responding. The app I have designed is for people within my own business so I am not sure Azure AD is suitable in this scenario?

When I add users to my Microsoft 365 Apps for Business onmicrosoft account so they can gain access to the app, this reduces my Microsoft 365 Apps for Business licenses. Is this a different license to PowerApps?

[Milkatron]

I seem to have access now, but I'm not sure if it's a trial or not.

[Pstork1 · Accepted solution]

Microsoft 365 licenses include Power Apps for use with standard connectors like SharePoint.  So adding users to those licenses is sufficient.  A trial would only be needed if you were using Premium features like Dataverse, SQL or the on-premises data gateway.

[Milkatron]

Fantastic, Thank You!
I will try assigning the next license and hopefully I don't get the same problems. I'm not sure what was happening - it was saying I needed a license despite having issued one and I was second guessing myself. After a few hours it started working, so perhaps the license just needed some time to propagate.

[Milkatron]

Hi There,

Regretfully it's still asking for a license for the other user and I'm not sure what I'm doing wrong. I think the first user only has access because they are on a trial.

To recap: 

I am not using premium connectors.

I have 'assigned product licenses' via Microsoft 365 Apps for Business to my users and they have a onmicrosoft email / account. I assume this is the same thing as onmicrosoft tenancy?

When they attempt to access the app, it says:

"Power Apps license required

You need a current plan or trial to use Power Apps."

I thought assigning them a license through Apps for Business was enough?!

[Pstork1]

Are they logging in to Power Apps using the onMicrosoft.com address?