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ryanrussell9
Frequent Visitor

Office E5 license for Sandbox and Production environments

Hello Power Apps Community, 

 

We've been searching for clear understanding on how to leverage PowerApps Office 365 E5 licensing and environments. We are eager to start using PowerApps, but the licensing is a bit confusing.

 

We have a few simple objectives: 

  1. Restrict users from creating or modifying Power Apps apps including SharePoint forms created or modified in Power Apps
  2. Provision Production and Sandbox environments for testing and app usage
  3. All Power Apps in scope will be canvas and use standard connectors (non premium). CDS will not be used.

All of our users have access to the Office 365 E5 licenses. We only have the default environment with no available database storage (1GB min) to create a new environment. Our plan is to create a Production and Sandbox environments for testing and application usage.

 

We have a few questions with environments and licensing. 

  1. Security Roles: I believe the answer to this question is no, but I will like to confirm if there is anyway to restrict a user from creating or modifying a Power App or a SharePoint Form created in Power Apps in the default environment? 
  2. License and Environments: From our understanding, Administrators (Global and Power Apps) can provision new environments. Once we provision the new environments, can we assign users to the new environments utilizing the Office 365 E5 license or do we need to purchase a Power Apps plan in order for our Office 365 E5 license users to build and run Power Apps in the Sandbox or Production environments? Essentially, can we leverage the Office 365 E5 plan across multiple environments? 

Thanks, 

1 ACCEPTED SOLUTION

Accepted Solutions

Hi @ryanrussell9 ,

 

You are correct, Power Platform admin users can create an environment without a license.  However, to create an environment you also need database capacity as per this article, and you therefore need to purchase at least 1 Power Apps license.

 

Annotation 2020-05-08 102602.png

 

To get database capacity you can purchase a Common Data Service Database Capacity addon but this is an add-on to existing Power Apps licences https://docs.microsoft.com/en-us/power-platform/admin/powerapps-flow-licensing-faq#add-ons

 

When you purchase a Power Apps Per App or Per Plan license you get a default amount of database capacity which is currently 1GB.  Then for each Power Apps license you get a database capacity entitlement as per this article.

 

More details in the Power Apps and Power Automate licensing guide

 

In summary, you need to get at least a Power App per App license which will give you 1GB + 50MB of database capacity which is enough for you to create 1 new environment.  If you want more environments you can then purchase the Common Data Service Database Capacity addon.

 

I hope this clears things up 🙂

 

-----
 
If this post has answered your question please consider it for "Accept as Solution" or if it has been helpful give it a "Thumbs Up".

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4 REPLIES 4
HSheild
Most Valuable Professional
Most Valuable Professional

Hi @ryanrussell9 ,

 

To answer your questions

  1. Security Roles: I believe the answer to this question is no, but I will like to confirm if there is anyway to restrict a user from creating or modifying a Power App or a SharePoint Form created in Power Apps in the default environment? No - the default environment is meant to be considered like a play pen where users can try things out with Power Apps.  However, you can use various tools to monitor who is creating and modifying apps in the default environment to help enforce your organisations policies around this. Take a look at the Center of Excellence Toolkit, Power Apps for Admins connector or even the Power Platform Admin Center can give you some insights to help monitor.
  2. License and Environments: From our understanding, Administrators (Global and Power Apps) can provision new environments. Once we provision the new environments, can we assign users to the new environments utilizing the Office 365 E5 license or do we need to purchase a Power Apps plan in order for our Office 365 E5 license users to build and run Power Apps in the Sandbox or Production environments? Essentially, can we leverage the Office 365 E5 plan across multiple environments? If you are not using CDS or the premium connectors then you should be able to have Office 365 E5 license users build and run Power Apps in the new environments.  However, to create those environments you will need at least on user with a Power Apps license, see this article.

 

-----
 
If this post has answered your question please consider it for "Accept as Solution" or if it has been helpful give it a "Thumbs Up".

Hello HSheild, 

 

Thanks for the quick reply. About question #2, you indicated that at least one user needs a Power Apps plan to create a new environment. However, per a Microsoft article located here, there is a note 'Global admins and Power Platform admin can create environments without a license'. I've attached a screen shot for reference. 

 

If this is correct, then it appears we do not need to purchase Power Apps license to create a new environment and we can utilize our Office 365 E5 license to provision our users to access the new environments to build and run apps. Is this correct? 

 

Thanks,  

 

 

 

 

 

Hi @ryanrussell9 ,

 

You are correct, Power Platform admin users can create an environment without a license.  However, to create an environment you also need database capacity as per this article, and you therefore need to purchase at least 1 Power Apps license.

 

Annotation 2020-05-08 102602.png

 

To get database capacity you can purchase a Common Data Service Database Capacity addon but this is an add-on to existing Power Apps licences https://docs.microsoft.com/en-us/power-platform/admin/powerapps-flow-licensing-faq#add-ons

 

When you purchase a Power Apps Per App or Per Plan license you get a default amount of database capacity which is currently 1GB.  Then for each Power Apps license you get a database capacity entitlement as per this article.

 

More details in the Power Apps and Power Automate licensing guide

 

In summary, you need to get at least a Power App per App license which will give you 1GB + 50MB of database capacity which is enough for you to create 1 new environment.  If you want more environments you can then purchase the Common Data Service Database Capacity addon.

 

I hope this clears things up 🙂

 

-----
 
If this post has answered your question please consider it for "Accept as Solution" or if it has been helpful give it a "Thumbs Up".

@HSheild 

 

Thank you for breaking down and connecting the dots for Power Apps licensing. It appears that you have answered all my questions about licensing. 

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