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Power Apps Per App License

Hi,

 

I've bought Power Apps per app license, allocated it to the environment and assigned it to one Power Apps canvas app. Before acquiring the license this app was shared with the app owner, and two AAD security groups (each group has several users and those users have active trial licenses, same as the app owner).

 

Now, it comes the confusing part:

 

1. Though official MS documentation states that purchasing the license after Oct 2021 will give you 2 App Passes (one app/one portal), I can see that I have 3 App Passes.

 

sdedic_0-1692690570458.png

 

Official MS documentation:

"Power Apps per app plan subscriptions purchased after October 1, 2021 will receive one app pass for each license, entitling assigned users to access one app or one portal."

 

2. According to this link: https://learn.microsoft.com/en-us/power-platform/admin/about-powerapps-perapp#steps-for-using-per-ap... I need to share the app with users to start consuming the license. Before I re-shared the app with the same users I was sharing previously, I removed trial licenses from their accounts. Since all these users can still access the app, I can't figure out how many users is covered with one Power Apps per app license? I thought each user has to have one license, as stated in MS documentation:

 

sdedic_1-1692691800730.png

 

In the above screenshot, second bullet point states that "Each user is required to have a license to run  an app". Which license? Do they mean Power Apps per app plan?

 

3. MS documentation also says that "Power Apps per app plan assignment report is available in license consumption reports in Power Platform admin center". However, I can't see anything related to Power Apps per app plan there. Please see the screenshot below:

sdedic_2-1692692056740.png

 

If anyone can explain how this plan works in simple terms I would be extremely grateful. The app will be shared with many users so knowing accurate numbers and how exactly MS licensing works would help me a lot.

 

Thank you.

Best

1 ACCEPTED SOLUTION

Accepted Solutions
AlbertoCastro
Most Valuable Professional
Most Valuable Professional

Point 1:
Before October 2021 a licence Power App per app granted access to one user to 2 apps and 1 portal.
In Oct 2021 this license was converted in 3 licenses automatically to grant access to 3 apps, 3 portals, 2 apps + 1 portal, etc
For example: if you had 3 licenses Per app, now you will have 9 per app licenses.

Point 2:
No, it means Power Apps per app (App passes)

If yoy have a premium app shared with 15 users, you need asign to the environment 15 app passes.
One App pass for each app and user shared.

For example:
Power App A shared with 10 users
Power App B shared with 6 users.
Yo will need asign 16 app passes to the environment.


Point 3:
In your screenshot of the licensing summary you have 2 recommended actions:
Consider assigning standalone Power Apps licenses. This suggest you that purchase Power Apps per App for the 6  active users because they have a Trial licenses that will expire.

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Regards
Alberto

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Alberto

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4 REPLIES 4
AlbertoCastro
Most Valuable Professional
Most Valuable Professional

Point 1:
Before October 2021 a licence Power App per app granted access to one user to 2 apps and 1 portal.
In Oct 2021 this license was converted in 3 licenses automatically to grant access to 3 apps, 3 portals, 2 apps + 1 portal, etc
For example: if you had 3 licenses Per app, now you will have 9 per app licenses.

Point 2:
No, it means Power Apps per app (App passes)

If yoy have a premium app shared with 15 users, you need asign to the environment 15 app passes.
One App pass for each app and user shared.

For example:
Power App A shared with 10 users
Power App B shared with 6 users.
Yo will need asign 16 app passes to the environment.


Point 3:
In your screenshot of the licensing summary you have 2 recommended actions:
Consider assigning standalone Power Apps licenses. This suggest you that purchase Power Apps per App for the 6  active users because they have a Trial licenses that will expire.

-------------------------------------------------------------------------
If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.

Regards
Alberto

-------------------------------------------------------------------------
If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.

Regards
Alberto

Thank you @AlbertoCastro!

 

It makes sense now! I have one more question regarding license allocation to an environment. If I allocate 15 licenses to the environment, does that mean that request limits each license provides are being pooled and then used by all users or each user has dedicated number of request based on one license?

 

Once again thanks for taking your time to explain and answer my question.

 

Best

AlbertoCastro
Most Valuable Professional
Most Valuable Professional

Hi,
each user has a dedicated number of requests based on their license.
It does not matter whether the user consumes one application pass or more, with at least one application pass assigned it has a limit of requests.

More info: 
https://learn.microsoft.com/en-us/power-platform/admin/api-request-limits-allocations#licensed-user-...

-------------------------------------------------------------------------
If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.

Regards
Alberto

-------------------------------------------------------------------------
If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.

Regards
Alberto

Thank you @AlbertoCastro for your help.

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