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Ballard297
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Power Apps Per App Pass Consumption: AAD Security Group Teams

Hello,

 

Let me preface this by stating I work in a government cloud tenant (GCC-High), so I do not have access to the new consumption reporting. Can anyone explain how Per App Pass consumption works with respect to apps that are shared to Azure Active Directory Group Teams? 

 

In my case, we have an AAD Group Team with 400 users in it, so we are trying to understand if we need 400 app passes for all the users in the group, or if the app passes will only be consumed when a unique user accesses the app. So if we have 400 people in the team, but only 20 people access the app, will that only consumer 20 app passes or will it still need app passes for all 400?

Any guidance is greatly appreciated!

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Pstork1
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In terms of practical use a per app license is actually consumed by an individual when a person first uses the app.  But the licensing terms are that the license is consumed when it is assigned.  So if you share an app with 400 people you are legally required to have 400 licenses. But they won't show on the consumption report until people actual use the app.



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Pstork1
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In terms of practical use a per app license is actually consumed by an individual when a person first uses the app.  But the licensing terms are that the license is consumed when it is assigned.  So if you share an app with 400 people you are legally required to have 400 licenses. But they won't show on the consumption report until people actual use the app.



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Interesting concept. My company has spoken with Microsoft about similar topics in this area, and it seems Per App Pass consumption in general is a bit of a grey area when it comes to assignment. Hopefully the consumption report comes to government cloud soon and they continue to solidify the licensing area. Thanks for the insight!

Pstork1
Most Valuable Professional
Most Valuable Professional

I've had this discussion with the product team.  The problem is that the licensing terms specify that consumption takes place when the app is shared, but the tracking of the consumption doesn't happen until the user uses the app.  So the consumption report is probably not going to be accurate because there is a disconnect between the licensing terms and the license functionality.  Its not practical to actual assign the licenses when the app is shared because it would require checking licenses of all users. When a user users the app it can easily check if they have a license and if not assign them one from the pool. That's the way it functions today, but that doesn't match the licensing terms.



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