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Super User
Super User

Power Apps per app plan - License questions

Hello community and experts,


Lately my organization has started showing interest in buying "Power Apps per app plan" licenses for our tenant. As an experiment, one per app plan -license was bought and correctly assigned to a user (at least I believe so).



Here's my first question. Why does my tenant have three (3) App passes available even though I bought just one license? What are these "App passes" and what are they used for? I have allocated 1 App pass to a testing environment where I have a Power App with several premium connectors.


My next question is that why do all of these users listed in the "Shared" -section have access to the app even though I have only 1 App pass assigned to this environment? They don't get notified about the Power Apps trial or anything...



Could some kind of a reason be that because all of these users have Office 365 / E3 license, Power Apps comes with the license? At least in Office 365 Admin center it shows that the users have "Power Apps for Office 365" selected.



Does this mean that full Power Apps license comes with the "Business Standard" or "E3/E5" licenses? This doesn't really make sense to me so would anyone be able to help me with this?





Super User
Super User

Hi @VilPel ,


1. Power Apps pricing updates took affect on 1st Oct (see Power Apps pricing and licensing updates ( where 1 app pass is US$5.  The old pricing for Per App was US$10 and this gave access to 2 apps and a portal.  To help with this transition, on 1 Oct Microsoft gave everyone who has the old US$10 per month license 3 app passes to accommodate the old rules  (access to 2 apps and a portal).  Also see About Power Apps per app plans - Power Platform | Microsoft Docs for more details.


2. There is currently no technical enforcement of the consumption and use of app passes.  It is up to each organisation to ensure that they are licensed appropriately.  This means you need to assign apps passes to your environment such that there is an app pass for each user that a Premium app has been assigned to.  See this example for how many app passes should be assigned About Power Apps per app plans - Power Platform | Microsoft Docs


3. The Power Apps for Office 365 license gives users rights to create and use apps that connect to Office 365 connectors and non-premium connectors (this is not a full Power Apps license).  If the app that you have shared with your users consumes premium connectors then you do need a premium Power Apps license e.g. app passes.  If the app does not use premium connectors then your Power Apps for Office 365 license is fine.


I hope that all makes sense.  Welcome to the confusing world of licensing!



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