cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
sdowse
Resolver I
Resolver I

Power Automate use rights with a Power Apps per app plan

Hi All

 

I have been told by a MS technical help person that I can't edit some of my flows because they are outside the "context" of my model driven power app, but I am not sure if this is right, especially given some of examples in the MS documentation - for example these two from the Dec 2021 Power Platform Licensing Guide page 13....

 

Screenshot 2022-01-25 130029.jpg

 

I am the only user in my tenant (so am a global admin) and the only user of the app, I have a MS 365 Business Standard Licence and the environment containing my model driven app has a P Apps per app license so I can use the app - the app is within a solution.

 

When I go to the edit screen of the problem flows I get a message saying: 

Screenshot 2022-01-25 131006.jpg

 

The two flows I know I have issues with are as follows - what I want to know is are they "within the context" of my power app? From the examples above I think they should be. At the very least the triggers should be covered under my MS 365 license and the premium dataverse actions should be within the context of my app........ but each flow interacts with the data in my apps tables so, according to the examples, should be within the context of my app.

 

One of the flows is triggered when an email arrives in a shared mailbox, it parses the text in the email, creates two records in two tables in my dataverse database, archives the email and sends me an email to say it is done.

 

The other one is triggered when an MS Form is submitted - it uses information from the form to find the relevant record in one of my dataverse tables, starts an approval process and if approved uses the information from the form to update records in various of my dataverse tables.

 

For background, which may be useful, the entire solution was developed under the P Apps Community Plan and was then exported to a new sandbox environment last year, which is the one my power apps per app plan is linked to.

 

Thanks!

 

Simon

9 REPLIES 9
HSheild
Most Valuable Professional
Most Valuable Professional

Hi @sdowse 

 

From what you have described the flows are in the context of the app and you shouldn’t be getting that error if the Power Apps per App pass is applied to the environment.

 

I would go back to Microsoft support and ask why they don’t think it is within context of the app.

Thanks for your help @HSheild - I've sent them a message and will post my results here in case they can be of any use to anyone else!

sdowse
Resolver I
Resolver I

MS support have come back to me and said that only a flow with a Power Apps trigger (as per their screenshot below) can be said to be within the context of the app!

 

I have queried this as nowhere in the licensing guide or FAQs documents does it say this.

 

I'll keep you updated.

 

Picture.jpg

 

HSheild
Most Valuable Professional
Most Valuable Professional

I’m 99% sure what you are doing with Power Automate is in context with the app, and what the MS Support person is telling you is not true - unless Microsoft have made some technical changes recently.  If I was you I would ask the MS Support person to escalate to his manager or the product team. 

Danj_b
Helper II
Helper II

Did you get a response back from MS on this?  I am experiencing a similar issue

sdowse
Resolver I
Resolver I

Hi @Danj_b 

 

I spent a very long time with MS and got it working somehow - but it then broke again at which point I discovered that you can now tell PowerApps/Automate that a particular flow is associated with an app  - link to instructions below.

 

When I first discovered this it wasn't possible to do what the guide tells you as there was no option to add the association in Power Automate but I've just checked and it is now there. I had to do it via Powershell instead.

 

I hope that helps

 

Simon

 

Associate flows with apps - Power Automate | Microsoft Learn

 

Hi Simon,

 

Thanks for your response.

 

So I have a flow that is triggered when a Dataverse table is updated.  The Dataverse table is the main one that’s used in my PowerApp.  I found the steps to associate a flow with an app, which I done successfully. However I still get a warning in the admin centre that I am not in context.  I have an open ticket with MS who are insisting that to be ‘in context’ the flow MUST be triggered using the Power App connector from inside the app - which I am having an hard time believing!

sdowse
Resolver I
Resolver I

Hi @Danj_b 

 

I spent a lot of time educating the MS people as to what "in context" means - I did it by showing them the info in the Microsoft Power Platform Licensing Guide (page 11 of Nov 22 guide - Power Automate use rights included with Power Apps licenses)

 

Also see this FAQ at Power Platform licensing FAQs - Power Platform | Microsoft Learn

Are full Power Automate capabilities included in Power Apps licenses?

Power Apps licenses continue to include Power Automate capabilities. However, flows need to run within the context of the app, which refers to using the same data sources for triggers or actions as the app. Consuming standalone Power Automate flows unrelated to the app(s) requires purchase of a standalone Power Automate license.

 

I don't know why associating hasn't worked - it did for me.

 

Good luck!

 

Simon

Thanks Simon - that is really helpful.  I will let you know how I get on!

Helpful resources

Announcements

Tuesday Tip | How to Report Spam in Our Community

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   As our community family expands each week, we revisit our essential tools, tips, and tricks to ensure you’re well-versed in the community’s pulse. Keep an eye on the News & Announcements for your weekly Tuesday Tips—you never know what you may learn!   Today's Tip: How to Report Spam in Our Community We strive to maintain a professional and helpful community, and part of that effort involves keeping our platform free of spam. If you encounter a post that you believe is spam, please follow these steps to report it: Locate the Post: Find the post in question within the community.Kebab Menu: Click on the "Kebab" menu | 3 Dots, on the top right of the post.Report Inappropriate Content: Select "Report Inappropriate Content" from the menu.Submit Report: Fill out any necessary details on the form and submit your report.   Our community team will review the report and take appropriate action to ensure our community remains a valuable resource for everyone.   Thank you for helping us keep the community clean and useful!

Tuesday Tip | How to Get Community Support

It's time for another Tuesday Tip, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.       This Week: All About Community Support Whether you're a seasoned community veteran or just getting started, you may need a bit of help from time to time! If you need to share feedback with the Community Engagement team about the community or are looking for ways we can assist you with user groups, events, or something else, Community Support is the place to start.   Community Support is part of every one of our communities, accessible to all our community members.   Within each community's Community Support page, you'll find three distinct areas, each with a different focus to help you when you need support from us most. Power Apps: https://powerusers.microsoft.com/t5/Community-Support/ct-p/pa_community_support Power Automate: https://powerusers.microsoft.com/t5/Community-Support/ct-p/mpa_community_support Power Pages: https://powerusers.microsoft.com/t5/Community-Support/ct-p/mpp_community_support Copilot Studio: https://powerusers.microsoft.com/t5/Community-Support/ct-p/pva_community-support   Community Support Form If you need more assistance, you can reach out to the Community Team via the Community support form. Choose the type of support you require and fill in the form accordingly. We will respond to you promptly.    Thank you for being an active part of our community. Your contributions make a difference!   Best Regards, The Community Management Team

Community Roundup: A Look Back at Our Last 10 Tuesday Tips

As we continue to grow and learn together, it's important to reflect on the valuable insights we've shared. For today's #TuesdayTip, we're excited to take a moment to look back at the last 10 tips we've shared in case you missed any or want to revisit them. Thanks for your incredible support for this series--we're so glad it was able to help so many of you navigate your community experience!   Getting Started in the Community An overview of everything you need to know about navigating the community on one page!  Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Community Ranks and YOU Have you ever wondered how your fellow community members ascend the ranks within our community? We explain everything about ranks and how to achieve points so you can climb up in the rankings! Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Powering Up Your Community Profile Your Community User Profile is how the Community knows you--so it's essential that it works the way you need it to! From changing your username to updating contact information, this Knowledge Base Article is your best resource for powering up your profile. Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Community Blogs--A Great Place to Start There's so much you'll discover in the Community Blogs, and we hope you'll check them out today!  Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Unlocking Community Achievements and Earning Badges Across the Communities, you'll see badges on users profile that recognize and reward their engagement and contributions. Check out some details on Community badges--and find out more in the detailed link at the end of the article! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Blogging in the Community Interested in blogging? Everything you need to know on writing blogs in our four communities! Get started blogging across the Power Platform communities today! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Subscriptions & Notifications We don't want you to miss a thing in the community! Read all about how to subscribe to sections of our forums and how to setup your notifications! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Getting Started with Private Messages & Macros Do you want to enhance your communication in the Community and streamline your interactions? One of the best ways to do this is to ensure you are using Private Messaging--and the ever-handy macros that are available to you as a Community member! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Community User Groups Learn everything about being part of, starting, or leading a User Group in the Power Platform Community. Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Update Your Community Profile Today! Keep your community profile up to date which is essential for staying connected and engaged with the community. Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Thank you for being an integral part of our journey.   Here's to many more Tuesday Tips as we pave the way for a brighter, more connected future! As always, watch the News & Announcements for the next set of tips, coming soon!

Hear what's next for the Power Up Program

Hear from Principal Program Manager, Dimpi Gandhi, to discover the latest enhancements to the Microsoft #PowerUpProgram, including a new accelerated video-based curriculum crafted with the expertise of Microsoft MVPs, Rory Neary and Charlie Phipps-Bennett. If you’d like to hear what’s coming next, click the link below to sign up today! https://aka.ms/PowerUp  

Tuesday Tip: Community User Groups

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   As our community family expands each week, we revisit our essential tools, tips, and tricks to ensure you’re well-versed in the community’s pulse. Keep an eye on the News & Announcements for your weekly Tuesday Tips—you never know what you may learn!   Today's Tip: Community User Groups and YOU Being part of, starting, or leading a User Group can have many great benefits for our community members who want to learn, share, and connect with others who are interested in the Microsoft Power Platform and the low-code revolution.   When you are part of a User Group, you discover amazing connections, learn incredible things, and build your skills. Some User Groups work in the virtual space, but many meet in physical locations, meaning you have several options when it comes to building community with people who are learning and growing together!   Some of the benefits of our Community User Groups are: Network with like-minded peers and product experts, and get in front of potential employers and clients.Learn from industry experts and influencers and make your own solutions more successful.Access exclusive community space, resources, tools, and support from Microsoft.Collaborate on projects, share best practices, and empower each other. These are just a few of the reasons why our community members love their User Groups. Don't wait. Get involved with (or maybe even start) a User Group today--just follow the tips below to get started.For current or new User Group leaders, all the information you need is here: User Group Leader Get Started GuideOnce you've kicked off your User Group, find the resources you need:  Community User Group ExperienceHave questions about our Community User Groups? Let us know! We are here to help you!

Super User of the Month | Ahmed Salih

We're thrilled to announce that Ahmed Salih is our Super User of the Month for April 2024. Ahmed has been one of our most active Super Users this year--in fact, he kicked off the year in our Community with this great video reminder of why being a Super User has been so important to him!   Ahmed is the Senior Power Platform Architect at Saint Jude's Children's Research Hospital in Memphis. He's been a Super User for two seasons and is also a Microsoft MVP! He's celebrating his 3rd year being active in the Community--and he's received more than 500 kudos while authoring nearly 300 solutions. Ahmed's contributions to the Super User in Training program has been invaluable, with his most recent session with SUIT highlighting an incredible amount of best practices and tips that have helped him achieve his success.   Ahmed's infectious enthusiasm and boundless energy are a key reason why so many Community members appreciate how he brings his personality--and expertise--to every interaction. With all the solutions he provides, his willingness to help the Community learn more about Power Platform, and his sheer joy in life, we are pleased to celebrate Ahmed and all his contributions! You can find him in the Community and on LinkedIn. Congratulations, Ahmed--thank you for being a SUPER user!  

Users online (3,864)