cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
Naqash27
Frequent Visitor

Share PowerApps with users

Hi,

 

I have created an app using PowerApps with data source as SharePoint Online list. Now, for sharing the app with multiple internal users, should i also share the SharePoint site to all those users with enough rights to submit the record?

 

@v-yamao-msft 

 

Please advise. TIA

1 ACCEPTED SOLUTION

Accepted Solutions
v-xida-msft
Community Support
Community Support

Hi @Naqash27 ,

Do you share a canvas app (which uses a SP list as data source) with multiple users in your Organization?

 

Firstly, the answer to your question is YES. If you want these users you shared your app with to have permisson to submit records to your SP list data source, these users must have edit permisson to your SP list at least.

On your side, you could consider take a try to add these users into your SharePoint Members Group (which has Edit permisson to all lists in your corresponding SP site😞1.JPG

In addition, you could also consider take a try to create a new SharePoint Group with enough permission (Edit permission at least) within your SP Site, then add these users into this new group.

 

More details about sharing app resource in PowerApps, please check the following article:

https://docs.microsoft.com/en-us/powerapps/maker/canvas-apps/share-app-resources

 

Best regards,

Community Support Team _ Kris Dai
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

View solution in original post

2 REPLIES 2
Jeff_Thorpe
Super User
Super User

Since this sounds like a stand alone PowerApp with a SharePoint backend you will have to give the users access to both the PowerApp and the SharePoint site/List. If the the PowerApp is creating items in the SharePoint list then the user needs at least Author access in SharePoint or the list if you have broken inheritance. 



--------------------------------------------------------------------------------
If this post helps answer your question, please click on “Accept as Solution” to help other members find it more quickly. If you thought this post was helpful, please give it a Thumbs Up.
v-xida-msft
Community Support
Community Support

Hi @Naqash27 ,

Do you share a canvas app (which uses a SP list as data source) with multiple users in your Organization?

 

Firstly, the answer to your question is YES. If you want these users you shared your app with to have permisson to submit records to your SP list data source, these users must have edit permisson to your SP list at least.

On your side, you could consider take a try to add these users into your SharePoint Members Group (which has Edit permisson to all lists in your corresponding SP site😞1.JPG

In addition, you could also consider take a try to create a new SharePoint Group with enough permission (Edit permission at least) within your SP Site, then add these users into this new group.

 

More details about sharing app resource in PowerApps, please check the following article:

https://docs.microsoft.com/en-us/powerapps/maker/canvas-apps/share-app-resources

 

Best regards,

Community Support Team _ Kris Dai
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

Helpful resources

Announcements
Power Platform Conf 2022 768x460.jpg

Join us for Microsoft Power Platform Conference

The first Microsoft-sponsored Power Platform Conference is coming in September. 100+ speakers, 150+ sessions, and what's new and next for Power Platform.

Power Platform Call June 2022 768x460.png

Power Platform Community Call

Join us for the next call on June 15, 2022 at 8am PDT.

PA Virtual Workshop Carousel 768x460.png

Register for a Free Workshop

This training provides practical hands-on experience in creating Power Apps solutions in a full-day of instructor-led App creation workshop.

PA.JPG

New Release Planning Portal (Preview)

Check out our new release planning portal, an interactive way to plan and prepare for upcoming features in Power Platform.

Users online (1,639)