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liktor
Frequent Visitor

What are the stored files and how can I manage it

I created a PowerApp canvas application that has exported size about 400KB (unpacked 5MB). I keep al my data in Sharepoint lists. However the PowerPlatform says my environment takes up about 1.7 GB of space. Why? I would like to see the about 700MB file that was something created. I want to understand why I ran out of 1GB space and have sit upon a 1.7GB "who knows what" stored material as a result of a barely 5MB application? Moreover how can I free up space?


What have I done so far?
I was trying to find the files that robbed the space. No dice!
I created a support request and then talk to support.
Only the text allowed for supporters was jagged. It was repeated several times to buy more storage space. So they couldn’t understand that my main goal is not to spend more money, but wanted to know why my application takes up about a hundred times as much space as it should.


Based on my experience in the forums, it is almost certain that some supporter will answer here as well, that I will buy more capacity, maybe it will show me the graph where I can see what is occupying the seat. Of course, I won’t see what takes up space, just some vague allusion and absolutely no control to free up space.

And no, it doesn’t help me, nor does the link about deleting email attachments, because I don’t store email attachments here.

So, I like to know:

  • What occupy my storage? (I want to see the files, not just some near meaningless graphs)
  • How can I free up space?

I hope someone has the magic nowledge and share with me 🙂

Cheers!

1 ACCEPTED SOLUTION

Accepted Solutions
HSheild
Community Champion
Community Champion

Hi @liktor , I understand that this is frustrating but I pretty sure that there is not some magic knowledge that is going to solve this for you.  The Power Platform is SAAS and therefore getting access to understand exactly what is happening behind the scenes is probably never going to happen.  When you export your app it is only exporting the definition of the app, not the entire app and all its components.  The other things taking up database capacity will be all of the components that build up the Power Platform environment - and no, we don't know exactly what these are, but there is a lot to the Power Platform so it only makes sense that each environment takes up storage.

 

However, in my experience, one Environment with a single Canvas app should not push you over 1GB.  Maybe you could share the screenshots that @joe_hannes_col pointed you to from your tenant so we could help you further?

 

A common recommendation is you should always have at least one Power Apps per User license as this comes with an initial 10GB of storage (which is a lot cheaper than buying additional capacity in 1GB blocks).  I know that spending more money on this is not the answer you are looking for but it will be the simplest and probably most cost effective way for you to move ahead.  How much time have you spent trying to troubleshoot all this?  What is your time worth? 🙂

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4 REPLIES 4
joe_hannes_col
Super User
Super User

Hello @liktor,

Maybe this will help you:

You can navigate to the Power Platform Admin Center (https://admin.powerplatform.microsoft.com/), and then expand "Resources". Navigate to the "Dataverse" tab:

joe_hannes_col_0-1625508398337.png

Identify your environment, and click on the little statistics button:

joe_hannes_col_1-1625508455708.png

 

This screen should give you some information on the tables where most of your data is stored:

joe_hannes_col_2-1625508509466.png

 

Hello @joe_hannes_col ,

Thanks for your reply, alas that is not helping me. I found that screen with a little help, however this does not show any files. This is show me the "type" or category of files that is occupied my storage. I like to know what happens when I create a PowerApp program. What files are generated, what files can be purged from the storage. And so on. Like when I am building a C++ source to binary executable,there are logs, objects resources, etc. I think it should be the same in the background, because when I am exporting my PowerApp program, it takes a few megabytes, instead of a few hundred MB as my screen shows me.

HSheild
Community Champion
Community Champion

Hi @liktor , I understand that this is frustrating but I pretty sure that there is not some magic knowledge that is going to solve this for you.  The Power Platform is SAAS and therefore getting access to understand exactly what is happening behind the scenes is probably never going to happen.  When you export your app it is only exporting the definition of the app, not the entire app and all its components.  The other things taking up database capacity will be all of the components that build up the Power Platform environment - and no, we don't know exactly what these are, but there is a lot to the Power Platform so it only makes sense that each environment takes up storage.

 

However, in my experience, one Environment with a single Canvas app should not push you over 1GB.  Maybe you could share the screenshots that @joe_hannes_col pointed you to from your tenant so we could help you further?

 

A common recommendation is you should always have at least one Power Apps per User license as this comes with an initial 10GB of storage (which is a lot cheaper than buying additional capacity in 1GB blocks).  I know that spending more money on this is not the answer you are looking for but it will be the simplest and probably most cost effective way for you to move ahead.  How much time have you spent trying to troubleshoot all this?  What is your time worth? 🙂

Ok, I can accept the SaaS situation, I will never learn what lurks behind the scenes 🙂

And of course I have ended this buying storage from MS.

And about my time, from business view this all forum/support stuffs definitely not worth my time. However from sysop/programmer point of view always good to learn 🙂

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