Showing results for 
Search instead for 
Did you mean: 
Not applicable

Which CoE apps should not be run in/from the CoE environment?

For anyone who has setup and used the Center of Excellence Toolkit - what apps are include with CoE toolkit that should NOT be run from the environment that the CoE itself is running from? For example, if the Theme Gallery/Theme Editor builds themes that ultimately rely on Dataverse tables to run, shouldn't we move both the Theme Gallery and the Theme edit app out of CoE environment and into one that is shared or used by all of the Makers.  I don't want to have 1000 makers having access to the CoE environment just because they want to create a Theme, or use one and if I have to create a new environment to run them from, I would imagine that I would be a Sandbox environment with a full Dataverse database in it - probably there will be other apps in that environment which begs the question: are there other CoE apps that really should be installed somewhere else other then the CoE environment itself?  Which ones did you/would you move and install in another environment?

Super User
Super User

Hello @Anonymous,

I would install all CoE apps in one environment, because:

  • You will need less resources
  • You have less administrative overhead
  • You can use the supplied security roles to restrict users' privileges and access to data in the CoE environment

However, if your need to segment CoE data by using different environments is paramount, e.g. because of compliance restraints, you could install any CoE components without a dependency on the core components (ALM Accelerator, Power Platform Administration Planning, Theming, Creator Kit) in another environment.

Not applicable

So here is my example: imagine a company that has 100,000 citizens who develop Power Apps.  They WANT, no they DEMAND a THEMING application where they can Get the corporate THEME from the app and apply it to their app projects going forward.  Since the design of the THEME EDITOR and THEME GALLERY requires access to Dataverse tables, AND even the template's that are built from it, AND the final end-user product requires access those same tables, giving 100,000 people access to the Theme editor/gallery, thge template apps, and the end user final finished product should not take place in the CoE environment for many reasons.  If I do that I'll have DEV and Production versions of apps in my CoE environment, plus all of the other stuff and byproducts they generate. The Theme Apps and templates are documented that they "could" or "should" be kept im a ifferent enviro0nment other then the CoE for the reason mentioned above, so I was looking for OTHER PARTS supplied with the CoE that fall into that same category where they could or should be moved into an environment that is NOT the CoE environment.

Super User
Super User

Hello @Anonymous,


If you have 100,000 premium licenses for the Power Platform, adding an additional environment is probably not going to bust your Dataverse resource capacity, so if you feel better about storing non-core CoE components in another environment, why not?

Still, your 100,000 makers will probably still have to access your CoE environment, e.g. to access the Developer Compliance Center.

And I disagree regarding the Theming components: the final products will not need access or be located in the Dataverse used to host the Theming components. Instead, you use the Theming components to create an .msapp file that is used as the basis for creating a canvas app with your corporate identity. This file can be downloaded to a local computer and for example shared through a SharePoint Online hub site for the Power Platform.

Not applicable

When it comes to "running" a tool in the CoE environment as a Maker, I have no problem setting that up and letting the makers run the tool, but items like the Theme Designer/Gallery seem to be different because no matter how many times we have tried, and no matter how many videos we have watched on using it, we still cannot break the connection between the AppPhoneTemplate (or the AppTabletTemplate) even after it has been properly attached to the theme.  If I follow all directions and setup the 2 templates as the final step in creating/publishing a  theme and its 2 templates, I then find that any Maker who downloads it cannot use it because if they try to import the modified template .msapp file (for either the table or phone form factor) into their own environment, it won't open and instead tells you either the Cat_Fontloader is missing, or that the app expects Dataverse tables for Themes/Styles to be present in that users environment and they are not.  Even a few of the U-tube videos suggest that you always have a dependency on the component and the Dataverse tables.  That means it can only work if we let the Maker grab the template form the Theme (download it to themselves) and then the only place they can use it would be to add it right back into the CoE environment (with a new name of course since adding it back in already is a duplicate name).  Then they forever have to run any app they create from the CoE environment.  Unless you can tell me you we are doing something wrong and that the design of Theme Editor and Gallery allow you to run the final templates without the dependencies of the Cat_Fontloader and the 2 Dataverse tables.   For that reason, it seems like it doesn't below in the CoE environment long term and should be in an environment separate from the other CoE tools.,,, Which is why I asked the question in the first place: if there are tools provided with the CoE that really don't require that they sit in the CoE environment, which ones are they and where are people moving those tools to?  Clearly the CoE documentation for the Theme designer/gallery explains this saying that it has no other dependencies on anything else.  No matter where the Theme tools are located, using them is way more complicated then it should be.

Helpful resources


Copilot Cookbook Challenge | Week 2 Results | Win Tickets to the Power Platform Conference

We are excited to announce the "The Copilot Cookbook Community Challenge is a great way to showcase your creativity and connect with others. Plus, you could win tickets to the Power Platform Community Conference in Las Vegas in September 2024 as an amazing bonus.   Two ways to enter: 1. Copilot Studio Cookbook Gallery: 2. Power Apps Copilot Cookbook Gallery:   There will be 5 chances to qualify for the final drawing: Early Bird Entries: March 1 - June 2Week 1: June 3 - June 9Week 2: June 10 - June 16Week 3: June 17 - June 23Week 4: June 24 - June 30     At the end of each week, we will draw 5 random names from every user who has posted a qualifying Copilot Studio template, sample or demo in the Copilot Studio Cookbook or a qualifying Power Apps Copilot sample or demo in the Power Apps Copilot Cookbook. Users who are not drawn in a given week will be added to the pool for the next week. Users can qualify more than once, but no more than once per week. Four winners will be drawn at random from the total qualifying entrants. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once. If they are drawn multiple times, another user will be drawn at random. Prizes:  One Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value, does not include travel, lodging, or any other expenses) Winners are also eligible to do a 10-minute presentation of their demo or solution in a community solutions showcase at the event. To qualify for the drawing, templates, samples or demos must be related to Copilot Studio or a Copilot feature of Power Apps, Power Automate, or Power Pages, and must demonstrate or solve a complete unique and useful business or technical problem. Power Automate and Power Pagers posts should be added to the Power Apps Cookbook. Final determination of qualifying entries is at the sole discretion of Microsoft. Weekly updates and the Final random winners will be posted in the News & Announcements section in the communities on July 29th, 2024. Did you submit entries early?  Early Bird Entries March 1 - June 2:  If you posted something in the "early bird" time frame complete this form: if you would like to be entered in the challenge.   Week 1 Results:  Congratulations to the Week 1 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Copilot Cookbook Gallery:Power Apps Cookbook Gallery:1.  @Mathieu_Paris 1.   @SpongYe 2.  @Dhanush 2.   @Deenuji 3.  n/a3.   @Nived_Nambiar  4.  n/a4.   @ManishSolanki 5.  n/a5.    n/a   Week 2 Results:  Congratulations to the Week 2 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Copilot Cookbook Gallery:Power Apps Cookbook Gallery:1. Kasun_Pathirana1. ManishSolanki2. cloudatica2. madlad3. n/a3. SpongYe4. n/a4. n/a5. n/a5. n/a

Win free tickets to the Power Platform Conference | Summer of Solutions

We are excited to announce the Summer of Solutions Challenge!    This challenge is kicking off on Monday, June 17th and will run for (4) weeks.  The challenge is open to all Power Platform (Power Apps, Power Automate, Copilot Studio & Power Pages) community members. We invite you to participate in a quest to provide solutions to as many questions as you can. Answers can be provided in all the communities.    Entry Period: This Challenge will consist of four weekly Entry Periods as follows (each an “Entry Period”)   - 12:00 a.m. PT on June 17, 2024 – 11:59 p.m. PT on June 23, 2024 - 12:00 a.m. PT on June 24, 2024 – 11:59 p.m. PT on June 30, 2024 - 12:00 a.m. PT on July 1, 2024 – 11:59 p.m. PT on July 7, 2024 - 12:00 a.m. PT on July 8, 2024 – 11:59 p.m. PT on July 14, 2024   Entries will be eligible for the Entry Period in which they are received and will not carryover to subsequent weekly entry periods.  You must enter into each weekly Entry Period separately.   How to Enter: We invite you to participate in a quest to provide "Accepted Solutions" to as many questions as you can. Answers can be provided in all the communities. Users must provide a solution which can be an “Accepted Solution” in the Forums in all of the communities and there are no limits to the number of “Accepted Solutions” that a member can provide for entries in this challenge, but each entry must be substantially unique and different.    Winner Selection and Prizes: At the end of each week, we will list the top ten (10) Community users which will consist of: 5 Community Members & 5 Super Users and they will advance to the final drawing. We will post each week in the News & Announcements the top 10 Solution providers.  At the end of the challenge, we will add all of the top 10 weekly names and enter them into a random drawing.  Then we will randomly select ten (10) winners (5 Community Members & 5 Super Users) from among all eligible entrants received across all weekly Entry Periods to receive the prize listed below. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once overall. If they are drawn multiple times, another user will be drawn at random.  Individuals will be contacted before the announcement with the opportunity to claim or deny the prize.  Once all of the winners have been notified, we will post in the News & Announcements of each community with the list of winners.   Each winner will receive one (1) Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value). NOTE: Prize is for conference attendance only and any other costs such as airfare, lodging, transportation, and food are the sole responsibility of the winner. Tickets are not transferable to any other party or to next year’s event.   ** PLEASE SEE THE ATTACHED RULES for this CHALLENGE**

Celebrating the June Super User of the Month: Markus Franz

Markus Franz is a phenomenal contributor to the Power Apps Community. Super Users like Markus inspire others through their example, encouragement, and active participation.    The Why: "I do this to help others achieve what they are trying to do. As a total beginner back then without IT background I know how overwhelming things can be, so I decided to jump in and help others. I also do this to keep progressing and learning myself." Thank you, Markus Franz, for your outstanding work! Keep inspiring others and making a difference in the community! 🎉  Keep up the fantastic work! 👏👏   Markus Franz | LinkedIn  Power Apps: mmbr1606  

Your Moment to Shine: 2024 PPCC’s Got Power Awards Show

For the third year, we invite you, our talented community members, to participate in the grand 2024 Power Platform Community Conference's Got Power Awards. This event is your opportunity to showcase solutions that make a significant business impact, highlight extensive use of Power Platform products, demonstrate good governance, or tell an inspirational story. Share your success stories, inspire your peers, and show off some hidden talents.  This is your time to shine and bring your creations into the spotlight!  Make your mark, inspire others and leave a lasting impression. Sign up today for a chance to showcase your solution and win the coveted 2024 PPCC’s Got Power Award. This year we have three categories for you to participate in: Technical Solution Demo, Storytelling, and Hidden Talent.      The Technical solution demo category showcases your applications, automated workflows, copilot agentic experiences, web pages, AI capabilities, dashboards, and/or more. We want to see your most impactful Power Platform solutions!  The Storytelling category is where you can share your inspiring story, and the Hidden Talent category is where your talents (such as singing, dancing, jump roping, etc.) can shine! Submission Details:  Fill out the submission form by July 12th with details and a 2–5-minute video showcasing your Solution impact. (Please let us know you're coming to PPCC, too!)After review by a panel of Microsoft judges, the top storytellers will be invited to present a virtual demo presentation to the judges during early August. You’ll be notified soon after if you have been selected as a finalist to share your story live at PPCC’s Got Power!  The live show will feature the solution demos and storytelling talents of the top contestants, winner announcements, and the opportunity to network with your community.  It's not just a showcase for technical talent and storytelling showmanship, show it's a golden opportunity to make connections and celebrate our Community together! Let's make this a memorable event! See you there!   Mark your calendars! Date and Time: Thursday, Sept 19th Location: PPCC24 at the MGM Grand, Las Vegas, NV 

Tuesday Tip | Accepting Solutions

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   To enhance our collaborative environment, it's important to acknowledge when your question has been answered satisfactorily. Here's a quick guide on how to accept a solution to your questions: Find the Helpful Reply: Navigate to the reply that has effectively answered your question.Accept as Solution: Look for the "Accept as Solution" button or link, usually located at the bottom of the reply.Confirm Your Selection: Clicking this button may prompt you for confirmation. Go ahead and confirm that this is indeed the solution.Acknowledgment: Once accepted, the reply will be highlighted, and the original post will be marked as "Solved". This helps other community members find the same solution quickly. By marking a reply as an accepted solution, you not only thank the person who helped you but also make it easier for others with similar questions to find answers. Let's continue to support each other by recognizing helpful contributions. 

Reminder: To register for the Community Ambassador Call on June 13th

Calling all Super Users & User Group Leaders     Reminder: To register for the Community Ambassador Call on June 13th—for an exclusive event for User Group Leaders and Super Users! This month is packed with exciting updates and activities within our community.   What's Happening: Community Updates: We'll share the latest developments and what's new in our vibrant community.Special Guest Speaker: Get ready for an insightful talk and live demo of Microsoft Copilot Studio templates by our special guest.Regular Updates: Stay informed with our routine updates for User Groups and Super Users.Community Insights: We'll provide general information about ongoing and upcoming community initiatives. Don't Miss Out: Register Now: Choose the session that fits your schedule best.Check your private messages or Super User Forum for registration links. We're excited to connect with you and continue building a stronger community together.   See you at the call!  

Users online (2,878)