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Share with external users

Hi

 

Please add feature sharing apps with external users

 

-T

Status: Completed

The ability to share canvas apps with external users is now availabile in public preview! The documentation can be found here: https://docs.microsoft.com/en-us/powerapps/maker/canvas-apps/share-app#share-with-guests

 

The blog announcement is here: https://powerapps.microsoft.com/en-us/blog/share-canvas-apps-with-guests-in-your-organization/

Comments
PowerApps Staff
Status changed to: Completed

The ability to share canvas apps with external users is now availabile in public preview! The documentation can be found here: https://docs.microsoft.com/en-us/powerapps/maker/canvas-apps/share-app#share-with-guests

 

The blog announcement is here: https://powerapps.microsoft.com/en-us/blog/share-canvas-apps-with-guests-in-your-organization/

Level: Powered On

@alaugMSFT do you know when this will be in general availability? I can't make use of this until an external user can use their own license. Thanks

PowerApps Staff

@DM2018 We're targeting general availability October 1st. That said, we just enabled the functionality to recognize an external user's license in their home tenant. This is in production, worldwide.

Level 8

@alaugMSFT 

Does this mean that now if I share a canvas app with a guest user in my Azure AD, and that user has a PowerApps license in their own tenant, but not mine, she will be able to use the app? Because I tried this a couple weeks ago and I needed to provision an extra PowerApps license in my tenant.

PowerApps Staff

@SKH19 - Yes, your understanding is correct. This feature became available in production this week which is why it didn't work a couple of weeks ago.  

Level: Powered On

I tested this functionality today within our multi-tenant environment and it appears to be working! I granted an "external/guest" user access to one of our canvas PowerApps and the person was able to access it successfully even though they were a "guest" within our tenant. I checked our Azure AD and the "guest" user does not have a license within our tenant. The "guest" user in question has a license issued to them from their home tenant, which appears to allow them access to my canvas PowerApp. I'm going to conduct further testing but early signs are promising.

SS5
Level: Powered On

For PowerApps, can the guest user who is provisioned with a personal (non-business/non-school) email access a PowerApp app shared with them?

 

QUICK CLARIFICATION UPDATE: the guest user has an msn.com email address (personal).  Thank you in advance for any assistance.

Level: Powered On

@SS5 from my own testing, yes - Provided they still have the relevant PowerApps license.

 

All working good for me so far. Able to pair it with externally shared Power BI Reports and Row Level Security.

PowerApps Staff

@SS5 - Yes, as @DM2018 called out personal email accounts can be used by guests as long as they're licensed. Note, the personal email account must be a Microsoft Account.