cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
Korni1
Frequent Visitor

Power Platform access by guest users: unexpected behavior

In our organization we wanted to try the guest sharing functionality in PowerApps and Flow, as described in the following article:

https://powerapps.microsoft.com/en-us/blog/share-canvas-apps-with-guests-in-your-organization/

 

But what we encountered a different behavior as expected, while sharing Apps to guest in our tenant.

Here is a description of our test:

  1. We added the account to our Active Directory QA Enviroment.
  2. Then we searched for the user in the sharing functionality of the specific PowerApps (QA tenant) as the original creator of the App.
  3. We launched the hyperlink as the guest user.  
  4. After authentication, we waited for few seconds for the login.
  • The background color of the app was displayed for few seconds. Afterwards we received the folowing error message. guest sharing.png

So since opening the very same App was possible with multiple other accounts on the same tenant. The App seems not to be broken, rather it seems to be there is an issue with the guest access or licensing.

Our first request here would be:

If the user did not have rights to open the app, an according error message shall be displayed.

 

We tested all this with different Accounts on different tenants with and without a license.

 

We are guessing here, but it seems like each guest needs to have a Microsoft tenant with a PowerApps and Flow license to access any other PowerApps and Flow in any other tenant, where he might be a guest.
In our opinion this limits any kind of collaboration planned with our customer, since we can’t expect guest to have a Microsoft tenant or even Licenses for PowerApps and Flow.  

 

So, is this guess correct? That means a guest needs to have a valid license on their own tenant?
Is this the expected behavior, in your point of view?

 

 

1 ACCEPTED SOLUTION

Accepted Solutions
alaugMSFT
Power Apps
Power Apps

@Korni1 - Thank you for using PowerApps and the canvas app guest access feature. A guest is expected to be able to access an app as long as they have a license in either their home or guest tenant. The team is currently fixing a bug that prevents Microsoft Account users (a non-Azure Active Directory credential for authenticating) from accessing canvas apps. We expect to have a resolution in production the week of Oct. 28th. 

View solution in original post

31 REPLIES 31
abeldjilali
Helper I
Helper I

I would say your analyse is correct, I've tested with inviting a user from tenant B ( with a license PowerApps in his tenant), I didn't assign a license to this guest in my tenant A, and the user is accessing to the PowerApp (Canvas) 

Thank's for your opinion.  Smiley Happy

An official answer from Microsoft about the guest feature would be really interesting for us.

alaugMSFT
Power Apps
Power Apps

@Korni1 - Thank you for using PowerApps and the canvas app guest access feature. A guest is expected to be able to access an app as long as they have a license in either their home or guest tenant. The team is currently fixing a bug that prevents Microsoft Account users (a non-Azure Active Directory credential for authenticating) from accessing canvas apps. We expect to have a resolution in production the week of Oct. 28th. 

Testpowerapp
New Member

I am using sharepoint list customized form with powerapp. The app is very basic and doesnt have any customized logic. When share the list /app with external users, i am getting the message "The app didnt start correctly. Try refreshing your browser" with Session ID: 38fd9fb5-8077-4d34-9cca-d2bea8efe744". Could you please help on this. Thank you

Hello,

 

What about getting access to the canvas app as a guest user using the powerapps mobile app ?

thank you,

 

In our organisation, mobile app is restricted for external user. does the issue related to license. Since i had provided access to the sharepoint list to the external users and thatsall.

In my testing, i am following the "https://docs.microsoft.com/en-us/power-platform-release-plan/2019wave2/microsoft-powerapps/share-app...

point noted from above link - "If a SharePoint list has been shared with a guest user, that user can also run any canvas apps that are embedded in that list."

Could you please help. Thank you

 

Thank you @alaugMSFT,

 

this helped us a lot!

So the bug was also the reason for the strange error message? 

 

@Testpowerapp - External users that authenticate with Azure AD can still access custom forms in SharePoint. The bug fix rolling out in the coming days will allow users Microsoft Accounts to access custom forms in SharePoint, again. Sans bugs, external users do not require a license to access a custom from in SharePoint. External users require a license any time they're accessing a standalone app, even if the app only connects to SharePoint. 

 

@abeldjilali - External users that authenticate with Azure AD can still access apps in PowerApps Mobile. The same bug fix resolving Microsoft Account access to SharePoint custom forms will allow guests with Microsoft Account to access canvas apps in mobile.

 

@Korni1 - Yes, the bug is the reason for the strange error message. 

Helpful resources

Announcements

Celebrating the May Super User of the Month: Laurens Martens

@LaurensM  is an exceptional contributor to the Power Platform Community. Super Users like Laurens inspire others through their example, encouragement, and active participation. We are excited to celebrated Laurens as our Super User of the Month for May 2024.   Consistent Engagement:  He consistently engages with the community by answering forum questions, sharing insights, and providing solutions. Laurens dedication helps other users find answers and overcome challenges.   Community Expertise: As a Super User, Laurens plays a crucial role in maintaining a knowledge sharing environment. Always ensuring a positive experience for everyone.   Leadership: He shares valuable insights on community growth, engagement, and future trends. Their contributions help shape the Power Platform Community.   Congratulations, Laurens Martens, for your outstanding work! Keep inspiring others and making a difference in the community!   Keep up the fantastic work!    

Check out the Copilot Studio Cookbook today!

We are excited to announce our new Copilot Cookbook Gallery in the Copilot Studio Community. We can't wait for you to share your expertise and your experience!    Join us for an amazing opportunity where you'll be one of the first to contribute to the Copilot Cookbook—your ultimate guide to mastering Microsoft Copilot. Whether you're seeking inspiration or grappling with a challenge while crafting apps, you probably already know that Copilot Cookbook is your reliable assistant, offering a wealth of tips and tricks at your fingertips--and we want you to add your expertise. What can you "cook" up?   Click this link to get started: https://aka.ms/CS_Copilot_Cookbook_Gallery   Don't miss out on this exclusive opportunity to be one of the first in the Community to share your app creation journey with Copilot. We'll be announcing a Cookbook Challenge very soon and want to make sure you one of the first "cooks" in the kitchen.   Don't miss your moment--start submitting in the Copilot Cookbook Gallery today!     Thank you,  Engagement Team

Announcing Power Apps Copilot Cookbook Gallery

We are excited to share that the all-new Copilot Cookbook Gallery for Power Apps is now available in the Power Apps Community, full of tips and tricks on how to best use Microsoft Copilot as you develop and create in Power Apps. The new Copilot Cookbook is your go-to resource when you need inspiration--or when you're stuck--and aren't sure how to best partner with Copilot while creating apps.   Whether you're looking for the best prompts or just want to know about responsible AI use, visit Copilot Cookbook for regular updates you can rely on--while also serving up some of your greatest tips and tricks for the Community. Check Out the new Copilot Cookbook for Power Apps today: Copilot Cookbook - Power Platform Community.  We can't wait to see what you "cook" up!      

Tuesday Tip | How to Report Spam in Our Community

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   As our community family expands each week, we revisit our essential tools, tips, and tricks to ensure you’re well-versed in the community’s pulse. Keep an eye on the News & Announcements for your weekly Tuesday Tips—you never know what you may learn!   Today's Tip: How to Report Spam in Our Community We strive to maintain a professional and helpful community, and part of that effort involves keeping our platform free of spam. If you encounter a post that you believe is spam, please follow these steps to report it: Locate the Post: Find the post in question within the community.Kebab Menu: Click on the "Kebab" menu | 3 Dots, on the top right of the post.Report Inappropriate Content: Select "Report Inappropriate Content" from the menu.Submit Report: Fill out any necessary details on the form and submit your report.   Our community team will review the report and take appropriate action to ensure our community remains a valuable resource for everyone.   Thank you for helping us keep the community clean and useful!

Hear what's next for the Power Up Program

Hear from Principal Program Manager, Dimpi Gandhi, to discover the latest enhancements to the Microsoft #PowerUpProgram, including a new accelerated video-based curriculum crafted with the expertise of Microsoft MVPs, Rory Neary and Charlie Phipps-Bennett. If you’d like to hear what’s coming next, click the link below to sign up today! https://aka.ms/PowerUp    

Welcome! Congratulations on joining the Power Pages community!

Welcome to the Power Pages Community!   You're now a part of a vibrant group of peers and industry experts who are here to network, share knowledge, and even have a little fun.     Now that you're a member, you can enjoy the following resources:   The Power Pages Community Forums The forums are also a great place to connect with other Power Pages community members. Check the News & Announcements section for community highlights, find out about the latest community news, and learn about the Community Team. Share your feedback, earn custom profile badges, enter challenges to win prizes, and more.   Community Blog Our community members have learned some excellent tips and have keen insights on the future of business analysis. Head on over to the Community Blog to read the latest posts from around the world. Let us know if you'd like to become an author and contribute your own writing — everyone is welcome.   And that’s not all, we have Galleries of additional information such as the Community Connections & How To Videos & Webinars & Video Gallery and more to motivate, educate and inspire you.   Again, welcome to the Power Pages community family, we are so happy you have joined us! Whether you are brand new to the world of data or you are a seasoned veteran - our goal is to shape the community to be your ‘go to’ for support, networking, education, inspiration and encouragement as we enjoy this adventure together! Let us know in the Community Feedback forum if you have any questions or comments about your community experience, but for now – head on over to the forums Get Help with Power Pages and dive right in!   To learn more about the community and your account be sure to visit our Community Support Area. We look forward to seeing you in the Power Pages Community!   The Power Pages Community Team  

Users online (3,462)