Unlimited Dataverse forms in Portal using per app plan

[negativepitch]

My organization is looking into Power App Portals as an employee self-service solution. We recently converted about 40 paper forms into standalone Power App canvas apps that store the form data in SharePoint lists, which in turn get converted to completed PDF forms using Power Automate. Each employee has an E3 license and can therefore access these Power Apps (no premium connectors used).

Based on my understanding of the Portal licensing, an internal user would need the "Per App" plan at $10/user/month which includes "1 portal 2 apps". If we were to convert the canvas apps to Dataverse table forms and then add those forms to pages within the Portal, would the $10/user/month per app plan be enough to allow users access to the roughly 40 Dataverse forms? In other words, with the single per app plan are you able to have as many Dataverse connected forms as you'd like? 

[ragavanrajan]

Hi @negativepitch , 

       The simple answer is if you plan to put all your 40 forms in to one / two canvas app and few forms in to one powerapps portal then "per app" plan will work.  For your scenario  "Per user plan" will work which allows you to run unlimited apps. 

Hope it helps. 

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[negativepitch]

Thank you so much for the quick response @ragavanrajan. 

I'm planning on converting an existing 40 canvas apps into 40 forms that are each connected to a different Dataverse table, and including those 40 forms within a single Portal. Does the $10/user/month "per app" plan work in this scenario or would we need the $40/user/month "Per user plan"? 

Thanks!

[ragavanrajan · Accepted solution]

Hi @negativepitch ,

It depends on the data modelling and business decision.. if you are happy with keeping all your 40 forms in one app/portal then per app license would suit. If some forms are targeted to specific business group then you can decide whether you need more than one per app license per user or per user plan would suit your need. 

Hope it helps. 

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