hide specific controls of Contact entity for specific users and show all to Admin user.

[VSJadhav]

Hi Team,

I want to hide some controls or fields of contact entity to specific users and want to show all to Admin users.

Example:
Show City on Portal profile page for users other than Admin.
And show all like City , Name, Zip Code to admin

Is there any way to manage this requirement?

Thanks,
Vaibhav

[OliverRodrigues · Accepted solution]

Hi

If you want to achieve that via JS, you can see the roles via JS and show/hide fields

this code gets the user roles

$(document).ready(function () {
    var roles = "{{ user.roles }}";
    var isAdmin = "{{ user | has_role: 'Administrators' }}"
    console.log("Is Admin: " + isAdmin);
    console.log("User Roles: " + roles);
});

Take a look at this post if you need the code to hide/show fields: http://oliverrodrigues365.com/2020/07/19/power-apps-portals-javascript-tip-01-hide-show-elements/

that's if you want to do via JS, take in consideration that this is not the most secure way, as a user could display the fields via browser dev tools, or even disable JS on the browser

if you want to achieve that in a more secure way, I would suggest the following:

• Duplicate your components - Web Pages / Entity Form / CDS Form, etc
• Create a Web Page Control Access Rule for the "admin" page, allowing only admin users to access that page

hope this helps

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[JisungHan · Accepted solution]

Hi @VSJadhav ,

If you use the PowerApps for Portal, you may use @OliverRodrigues 's suggestion to check the role when the page loads.

If you want to add this feature in a entity form of model-driven app on Common Data Service environment, use the following Javascript with Client API:

1. Client scripting in Customer Engagement using Javascript: https://docs.microsoft.com/en-us/dynamics365/customerengagement/on-premises/developer/clientapi/clie... 

2. Events in forms and grids in model-driven apps: https://docs.microsoft.com/en-us/powerapps/developer/model-driven-apps/clientapi/events-forms-grids 

In the #2, you may choose Form > onLoad as below

3. Using "userSettings.securityRoles" method, catch up the System admin security role GUID:

userSettings.securityRoles: https://docs.microsoft.com/en-us/powerapps/developer/model-driven-apps/clientapi/reference/xrm-utili...

4. Using "setVisible" method, set the visibility of the fields

setVisible: https://docs.microsoft.com/en-us/powerapps/developer/model-driven-apps/clientapi/reference/controls/... 

5. Walkthrough: Write your first client script: https://docs.microsoft.com/en-us/powerapps/developer/model-driven-apps/clientapi/walkthrough-write-y...

If you are not familiar with the Form scripting in CDS environment, please refer to the #5 walkthrough.

Hope this helps. Thanks!

Best regards,
Jisung Han