Showing results for 
Search instead for 
Did you mean: 

Automate New Candidate Recruiting Process using Flow and Office 365 Services

For many HR departments, recruiting is an important and time intensive task. Gone are the days when job seekers are willing to fill out pages and pages of personal information just to be considered for employment. People interested in applying to a company need a quick way to send in their information. HR staff need to be notified when a new  candidate is interested so they can swiftly take action. Employee referrals are also an important component of recruiting.

After seeing a lot of different solutions that companies are using to meet these requirements, I decided to make my own using Microsoft Flow, Forms, Teams, SharePoint, and Outlook. Interested candidates fill out the form that was created in under 20 minutes using Microsoft Forms. When they submit the form the information gets added into fields in a SharePoint list item. A discussion message is then posted in a HR Team channel with a link to the new candidate SharePoint item. If an email is entered into the Referrer Email field, the person will be sent an approval email to approve or reject the candidate's referral. The approval response will then be posted in a second message in the HR Team channel.


Prior to creating this Flow you will need to have: A new candidate form created with Forms, A SharePoint list that has fields to correspond with your form, an HR Team in Teams


Click here for detailed instructions on how to create the Flow.  


About the Author
  • Experienced Consultant with a demonstrated history of working in the information technology and services industry. Skilled in Office 365, Azure, SharePoint Online, PowerShell, Nintex, K2, SharePoint Designer workflow automation, PowerApps, Microsoft Flow, PowerShell, Active Directory, Operating Systems, Networking, and JavaScript. Strong consulting professional with a Bachelor of Engineering (B.E.) focused in Information Technology from Mumbai University.
  • I am a Microsoft Business Applications MVP and a Senior Manager at EY. I am a technology enthusiast and problem solver. I work/speak/blog/Vlog on Microsoft technology, including Office 365, Power Apps, Power Automate, SharePoint, and Teams Etc. I am helping global clients on Power Platform adoption and empowering them with Power Platform possibilities, capabilities, and easiness. I am a leader of the Houston Power Platform User Group and Power Automate community superuser. I love traveling , exploring new places, and meeting people from different cultures.
  • Read more about me and my achievements at: MCT | SharePoint, Microsoft 365 and Power Platform Consultant | Contributor on SharePoint StackExchange, MSFT Techcommunity
  • Encodian Owner / Founder - Ex Microsoft Consulting Services - Architect / Developer - 20 years in SharePoint - PowerPlatform Fan
  • Founder of SKILLFUL SARDINE, a company focused on productivity and the Power Platform. You can find me on LinkedIn: and twitter I also write at, so if you want some Power Automate, SharePoint or Power Apps content I'm your guy 🙂
  • I am the Owner/Principal Architect at Don't Pa..Panic Consulting. I've been working in the information technology industry for over 30 years, and have played key roles in several enterprise SharePoint architectural design review, Intranet deployment, application development, and migration projects. I've been a Microsoft Most Valuable Professional (MVP) 15 consecutive years and am also a Microsoft Certified SharePoint Masters (MCSM) since 2013.
  • Big fan of Power Platform technologies and implemented many solutions.
  • Passionate #Programmer #SharePoint #SPFx #M365 #Power Platform| Microsoft MVP | SharePoint StackOverflow, Github, PnP contributor
  • Web site – Youtube channel -