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Automate New Candidate Recruiting Process using Flow and Office 365 Services

For many HR departments, recruiting is an important and time intensive task. Gone are the days when job seekers are willing to fill out pages and pages of personal information just to be considered for employment. People interested in applying to a company need a quick way to send in their information. HR staff need to be notified when a new  candidate is interested so they can swiftly take action. Employee referrals are also an important component of recruiting.

After seeing a lot of different solutions that companies are using to meet these requirements, I decided to make my own using Microsoft Flow, Forms, Teams, SharePoint, and Outlook. Interested candidates fill out the form that was created in under 20 minutes using Microsoft Forms. When they submit the form the information gets added into fields in a SharePoint list item. A discussion message is then posted in a HR Team channel with a link to the new candidate SharePoint item. If an email is entered into the Referrer Email field, the person will be sent an approval email to approve or reject the candidate's referral. The approval response will then be posted in a second message in the HR Team channel.


Prior to creating this Flow you will need to have: A new candidate form created with Forms, A SharePoint list that has fields to correspond with your form, an HR Team in Teams


Click here for detailed instructions on how to create the Flow.  


Meet Our Blog Authors
  • Experienced Consultant with a demonstrated history of working in the information technology and services industry. Skilled in Office 365, Azure, SharePoint Online, PowerShell, Nintex, K2, SharePoint Designer workflow automation, PowerApps, Microsoft Flow, PowerShell, Active Directory, Operating Systems, Networking, and JavaScript. Strong consulting professional with a Bachelor of Engineering (B.E.) focused in Information Technology from Mumbai University.
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  • I am building business processes and applications that are easy for users' to stick to, so they can follow and understand them. In overall I transform processes to be more reliable and effortless. I am a proud co-organizer of SharePoint Saturday Warsaw and active community member, blogger and international speaker.