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Automate New Candidate Recruiting Process using Flow and Office 365 Services

For many HR departments, recruiting is an important and time intensive task. Gone are the days when job seekers are willing to fill out pages and pages of personal information just to be considered for employment. People interested in applying to a company need a quick way to send in their information. HR staff need to be notified when a new  candidate is interested so they can swiftly take action. Employee referrals are also an important component of recruiting.

After seeing a lot of different solutions that companies are using to meet these requirements, I decided to make my own using Microsoft Flow, Forms, Teams, SharePoint, and Outlook. Interested candidates fill out the form that was created in under 20 minutes using Microsoft Forms. When they submit the form the information gets added into fields in a SharePoint list item. A discussion message is then posted in a HR Team channel with a link to the new candidate SharePoint item. If an email is entered into the Referrer Email field, the person will be sent an approval email to approve or reject the candidate's referral. The approval response will then be posted in a second message in the HR Team channel.


Prior to creating this Flow you will need to have: A new candidate form created with Forms, A SharePoint list that has fields to correspond with your form, an HR Team in Teams


Click here for detailed instructions on how to create the Flow.  


Meet Our Blog Authors
  • Working daily with Microsoft Cloud to deliver the needs of my company, my customers and various Microsoft communities and forums. | Office 365 | Flow | PowerShell | PowerApps | SharePoint |
  • Co-founder of, Office 365 and SharePoint expert. Passionate about design and development of easy to use, convenient and flexible products.
  • Microsoft Business Apps MVP. Owner of ThriveFast, an Office 365 consulting company.
  • 7x Microsoft Business Solutions MVP (CRM)
  • I'm keen in MS technologies, SharePoint, Office 365 and development for them
  • Daniel is a Business Productivity Consultant & Microsoft Business Solutions MVP who is very enthusiastic about all things Office 365, Microsoft Flow, PowerApps, Azure & SharePoint (Online). Since the preview, Daniel has been working with Microsoft Flow and later on with Microsoft PowerApps. That led to him being awarded an MVP Award for Business Solutions. He loves to blog, present and evangelize about improving productivity in the modern workspace with these amazing tools!
  • Michelle is an Office 365 solution architect in Twin Cities, MN. She has been delivering business collaboration solutions for years with her focus on SharePoint and Office 365. Michelle is a recent board member of the Minnesota Office 365 User Group and has been a member of the SharePoint community since 2009. She is a frequent speaker at MNSPUG and SharePoint Saturday and co-chaired the Legal SharePoint User Group for 4 years. Her most frequent projects have involved rolling out a large deployment of Office 365, SharePoint Online intranet, build of a "CHAMPS" Office 365 user adoption program and most recently, SharePoint On-Premise to Online Migration. Michelle is very excited about cloud technology as it is shifting her IT Pro focus to collaboration strategy and technical adoption.
  • I'm a Microsoft Office Servers and Services MVP with a special interest in SharePoint, Office 365, Microsoft Flow, Microsoft Teams and PowerApps. I work at Triad Group Plc (
  • Passionate #Programmer #SharePoint #SPFx #Office365 #MSFlow | C-sharpCorner MVP | SharePoint StackOverflow, Github, PnP contributor