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Buttons, Excel, Approvals and notifications

Intro

Buttons, Excel, Approvals and notification in one MS Flow. Tracking a starting and end point into Excel, by triggering a button. This is a flow that I will talk about today!

The solution will have two Flow's that could be triggered by a button. The values will be added to an excel file that is stored on OneDrive for Business. By registering the starting point with address, start date, start time and also the information of end point. I could calculated travel times between the start and end point.

Flow05-01.png

How-to?

We have created a n Excel file that looks like this and contains followzing headers: StartAddress, StartDate, StartTime, EndAddress, EndDate and EndTime. __PowerAddId__ is used to create a unique id of the tracking line.

Using two MS Flow buttons to register the start and end point, including some checks to verify the current tracking status of the Flow.

Button: Start Travel Tracking

Overview flow:

Flow05-26.png

Flow05-02.png
Format Date: formatDateTime(triggerOutputs()['headers']['x-ms-user-timestamp'],'yyyyMMdd')
Format Time: convertFromUtc(triggerOutputs()['headers']['x-ms-user-timestamp'],'Romance Standard Time','HH:mm')

Adjust time to CET time.

Flow05-03.png

Getting the rows of an XLS file that is located on the OneDrive for Business.

Flow05-04.png

Getting the last row of the Excel file, by using following expression: last(body('Get_Rows')?['value'])

Flow05-05.pngCreating an Array of the last row: array(Outputs('Last_Row_Excel'))
Flow05-06.pngAdd an Apply to each for the outputs of Array Last Row Excel

Flow05-07.pngIn the condition we check if the Start and End Date has been filled in, when filled in we need to add a new row, else we notify that the travel tracking was already started and not been ended correctly.

[YES]

Flow05-08.png

StartDate: Outputs[‘Format_Date’]
StartTime: Outputs[‘Format_Time’]
__PowerAppsID__: triggerOutputs()[‘headers][‘x-ms-user-timestamp’]

Flow05-09.png

[NO]

 

Flow05-10.png

Approval notification will be sent to the mobile app, for the question [Stop Travel Tracking?]

Flow05-11.png

[YES]

Flow05-12.png

Format Time End: convertFromUtc(body('Current_Time'),'Romance Standard Time','HH:mm')
Convert to CET Time

Flow05-13.png

Last Row Excel End: last(body('Get_Rows_End')?['value'])
Array Last rowExcel End: array(outputs('Last_Row_Excel_End'))

[NO]
Do nothing

Flow05-14.png

Second Button - STOP TRAVEL TRACKING

Overview Flow:

Flow05-27.png

Flow05-15.png

Format Date: formatDateTime(triggerOutputs()['headers']['x-ms-user-timestamp'],'yyyyMMdd')
Format Time to West Europe (CET): convertFromUtc(triggerOutputs()['headers']['x-ms-user-timestamp'],'RomanceStandard Time','HH:mm')

Flow05-16.png

Get lastrow of the Excel file
Last Row Excel: last(body('Get_Rows')?['value'])
Array Last Row Excel: array(outputs('Last_Row_Excel'))
Flow05-17.pngFlow05-18.pngFlow05-19.png

[YES]

Flow05-20.pngFlow05-21.pngFlow05-22.pngFlow05-23.pngFlow05-24.pngFlow05-25.png

When the End Date has been already filled in we notify by sending a notification towards the Microsoft Flow app.
Enjoy! Feedback is welcome
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Would you like more of these Flow examples? Suggestions are welcome ...

Comments

Thanks, very nice exemple 

Meet Our Blog Authors
  • Experienced Consultant with a demonstrated history of working in the information technology and services industry. Skilled in Office 365, Azure, SharePoint Online, PowerShell, Nintex, K2, SharePoint Designer workflow automation, PowerApps, Microsoft Flow, PowerShell, Active Directory, Operating Systems, Networking, and JavaScript. Strong consulting professional with a Bachelor of Engineering (B.E.) focused in Information Technology from Mumbai University.
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  • I am building business processes and applications that are easy for users' to stick to, so they can follow and understand them. In overall I transform processes to be more reliable and effortless. I am a proud co-organizer of SharePoint Saturday Warsaw and active community member, blogger and international speaker.