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ArchitectMadhan

Create Excel Workbook in SharePoint from Power Automate Flow

In this Article, I have explained the business scenario of Creating Excel Workbook in a Folder that exists in SharePoint Document Library, also dynamically the folder is created, before storing this Excel Workbook.

 

Here is the working solution below, you need to follow all the below steps.

ExcelWorkflow01.png

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Explanation for each step:

Step: 1

In order to create the Excel Workbook dynamically with content, you need to have an Excel Workbook (as template, without any values) as shown below must be stored in SharePoint Document Library already.

ExcelWorkflow02.png

 

 

 

 

 

 

 

 

 

 

Step: 2

As we are going to create the Excel file and Folder dynamically, we must use few variables like varFilename, varNewFolderPath, and varFilenameWithExtn to store the Excel Filename and new Folder’s path etc.,

 

ArchitectMadhan_1-1627406609225.png

To extract the filename, you need to use the formula.

substring(variables('varFilenameWithExtn'),0,lastIndexOf(variables('varFilenameWithExtn'),'.'))

ExcelWorkflow04.png

Step: 3

Before preparing the excel workbook, we need to create the new folder in which the excel file must be created.

ExcelWorkflow045.png

 

 

 

 

 

 

 

 

 

Step: 4

In order to write values to it we can use the action “Add rows to excel table”. In this action we need to map the excel workbook (template, in this example it is TaskBook.xlsx) from the SharePoint Document Library as shown below.

ExcelWorkflow06.png

 

After saving the content to the excel file, get the file content and use it in the “Create file” action.

ExcelWorkflow07.png

 

 

 

 

 

 

 

 

 

Step: 5

Once we got the file content, next thing is to create a new excel workbook in the newly created folder.

ExcelWorkflow08.png

Output:

Before uploading the file to folder “ToBeApproved” there is no folder created in the name of the file that we are going to drop in “ToBeApproved”.

ExcelWorkflow09.png

Now, we have uploaded the file (TestWorkflowSample.txt) to the folder "ToBeApproved".

ExcelWorkflow10.png

Here is the folder created in the name of the file uploaded.

ExcelWorkflow11.png

The Excel Workbook created in the new folder.

ExcelWorkflow12.png

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About the Author
  • Experienced Consultant with a demonstrated history of working in the information technology and services industry. Skilled in Office 365, Azure, SharePoint Online, PowerShell, Nintex, K2, SharePoint Designer workflow automation, PowerApps, Microsoft Flow, PowerShell, Active Directory, Operating Systems, Networking, and JavaScript. Strong consulting professional with a Bachelor of Engineering (B.E.) focused in Information Technology from Mumbai University.
  • I am a Microsoft Business Applications MVP and a Senior Manager at EY. I am a technology enthusiast and problem solver. I work/speak/blog/Vlog on Microsoft technology, including Office 365, Power Apps, Power Automate, SharePoint, and Teams Etc. I am helping global clients on Power Platform adoption and empowering them with Power Platform possibilities, capabilities, and easiness. I am a leader of the Houston Power Platform User Group and Power Automate community superuser. I love traveling , exploring new places, and meeting people from different cultures.
  • Blog site: https://ganeshsanapblogs.wordpress.com/ MCT | SharePoint, Microsoft 365 and Power Platform Consultant | Contributor on SharePoint StackExchange, Techcommunity
  • Encodian Owner / Founder - Ex Microsoft Consulting Services - Architect / Developer - 20 years in SharePoint - PowerPlatform Fan
  • Founder of SKILLFUL SARDINE, a company focused on productivity and the Power Platform. You can find me on LinkedIn: https://linkedin.com/in/manueltgomes and twitter http://twitter.com/manueltgomes. I also write at https://www.manueltgomes.com, so if you want some Power Automate, SharePoint or Power Apps content I'm your guy 🙂
  • I am the Owner/Principal Architect at Don't Pa..Panic Consulting. I've been working in the information technology industry for over 30 years, and have played key roles in several enterprise SharePoint architectural design review, Intranet deployment, application development, and migration projects. I've been a Microsoft Most Valuable Professional (MVP) 15 consecutive years and am also a Microsoft Certified SharePoint Masters (MCSM) since 2013.
  • Big fan of Power Platform technologies and implemented many solutions.
  • Passionate #Programmer #SharePoint #SPFx #M365 #Power Platform| Microsoft MVP | SharePoint StackOverflow, Github, PnP contributor
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