cancel
Showing results for 
Search instead for 
Did you mean: 
GabrielStJohn

How To Get Automatic Alerts From Microsoft Flow When My Boss Send Me an Email

I'll be the first to admit that sometimes the hordes of emails that go through my inbox area bit much for me to handle and keep track of on my own. That's why we have the technology to help us out with things like this, right?! Technology like Microsoft Flow, that is! I have managed to read nearly all of the emails sent to me from my boss within mere seconds of receiving them, thanks to the help of this Flow. Now I'd like to share it with you!

 

Building Your Boss Email Alert System Flow:

 

First, you'll need to be logged into the Flow Website. Navigate to the "Create From Blank" page once you're logged in. From there, you'll want to create the trigger "When an Email is Received" and click "Inbox" as the source folder:

 

1.png

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Next, you'll create a condition that will check the sender details and decide whether or not the email that arrived has been sent by your boss. You'll set the first part of the condition to decipher whether "From" "Is Equal To":

 

2.png

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

The second part of the condition will decide if the "From" "Is Equal To" your boss's email address:

 

3.png

 

 

 

 

 

 

 

 

 

 

 

Now you'll set the action in the "Yes" branch of the condition to "Move Email" to the desired folder. Set the "Message Id" as the "Message Id" from the Dynamic Content panel and then select your folder that you'd like all the emails to go to. I've created a folder titled "From Jon" to keep it simple:

 

4.png

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Lastly, create a "Send me a Mobile Notification" action in the "Yes" branch of the condition that will alert you when an email from your boss has arrived and gone through this Flow:

5.png

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Make sure you DON'T FORGET to leave the "No" branch of the condition blank so that no action is taken by the Flow when emails that aren't from your boss arrive in your inbox:

 

5.png

 

 

 

 

 

 

 

 

 

 

 

 

 

Thank you for reading! I hope this was able to help you understand Flow better in some kind of way!

 

Please leave comments and ideas below!

 

-Gabriel

Microsoft Flow Community ManageR

 

>>>>>>CLICK HERE TO FOLLOW POWER AUTOMATE ON TWITTER<<<<<<

 

 

 

Comments
Meet Our Blog Authors
  • Experienced Consultant with a demonstrated history of working in the information technology and services industry. Skilled in Office 365, Azure, SharePoint Online, PowerShell, Nintex, K2, SharePoint Designer workflow automation, PowerApps, Microsoft Flow, PowerShell, Active Directory, Operating Systems, Networking, and JavaScript. Strong consulting professional with a Bachelor of Engineering (B.E.) focused in Information Technology from Mumbai University.
  • I am a Microsoft Business Applications MVP and a Senior Manager at EY. I am a technology enthusiast and problem solver. I work/speak/blog/Vlog on Microsoft technology, including Office 365, Power Apps, Power Automate, SharePoint, and Teams Etc. I am helping global clients on Power Platform adoption and empowering them with Power Platform possibilities, capabilities, and easiness. I am a leader of the Houston Power Platform User Group and Power Automate community superuser. I love traveling , exploring new places, and meeting people from different cultures.
  • Blog site: https://ganeshsanapblogs.wordpress.com/ MCT | SharePoint, Microsoft 365 and Power Platform Consultant | Contributor on SharePoint StackExchange, Techcommunity
  • Encodian Owner / Founder - Ex Microsoft Consulting Services - Architect / Developer - 20 years in SharePoint - PowerPlatform Fan
  • I am the Owner/Principal Architect at Don't Pa..Panic Consulting. I've been working in the information technology industry for over 30 years, and have played key roles in several enterprise SharePoint architectural design review, Intranet deployment, application development, and migration projects. I've been a Microsoft Most Valuable Professional (MVP) 12 consecutive years and am also a Microsoft Certified SharePoint Masters (MCSM) since 2013.
  • Big fan of Power Platform technologies and implemented many solutions.
  • Passionate #Programmer #SharePoint #SPFx #M365 #Power Platform| Microsoft MVP | SharePoint StackOverflow, Github, PnP contributor
  • Web site – https://kamdaryash.wordpress.com Youtube channel - https://www.youtube.com/channel/UCM149rFkLNgerSvgDVeYTZQ/