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Michal

How to manage events in a shared mailbox using Power Automate

Spoiler

We have now the 4th generation of event-related actions in Power Automate but still, it is not straight forward to use them for a shared mailbox's calendar. 

I hope this simple workaround will help you before we get a dedicated set of actions for shared mailboxes from Microsoft.  

To be able to add, search, update, and delete events in the shared mailbox's calendar, follow these steps:

  1. If you have full access to the shared mailbox, open its calendar in the web browser.
    You can use this URL and replace the e-mail of the shared mailbox given here as an example https://outlook.office.com/calendar/shared_mailbox@your.domain.com,
  2. Use the Sharing permission option as shown below,
     
    1.png
  3. Search your account and share the calendar with "Can edit" permission, as shown below,
    2.png
  4. When you receive the invitation from your shared mailbox, please accept it,
    4.png
  5. Now go back to your flow and use the connection to your account,
  6. Whenever you choose "Office 365 Outlook", event-related action, you can select the shared calendar.
    3.png

And remember, this is just a workaround with all its drawbacks.

I hope this can help you.

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About the Author
  • Experienced Consultant with a demonstrated history of working in the information technology and services industry. Skilled in Office 365, Azure, SharePoint Online, PowerShell, Nintex, K2, SharePoint Designer workflow automation, PowerApps, Microsoft Flow, PowerShell, Active Directory, Operating Systems, Networking, and JavaScript. Strong consulting professional with a Bachelor of Engineering (B.E.) focused in Information Technology from Mumbai University.
  • I am a Microsoft Business Applications MVP and a Senior Manager at EY. I am a technology enthusiast and problem solver. I work/speak/blog/Vlog on Microsoft technology, including Office 365, Power Apps, Power Automate, SharePoint, and Teams Etc. I am helping global clients on Power Platform adoption and empowering them with Power Platform possibilities, capabilities, and easiness. I am a leader of the Houston Power Platform User Group and Power Automate community superuser. I love traveling , exploring new places, and meeting people from different cultures.
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  • I am the Owner/Principal Architect at Don't Pa..Panic Consulting. I've been working in the information technology industry for over 30 years, and have played key roles in several enterprise SharePoint architectural design review, Intranet deployment, application development, and migration projects. I've been a Microsoft Most Valuable Professional (MVP) 15 consecutive years and am also a Microsoft Certified SharePoint Masters (MCSM) since 2013.
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