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Power Automate Fundamentals # 10: Usage of workflow Function in Power Automate

Power Automate Fundamentals # 10: Usage of workflow Function in Power Automate

Introduction:

In Power Automate, to get the information about the flow that is running workflow function is used and one of the common scenarios in case of failures send notifications in the form of email to a particular user with the flow name and the environment that the flow ran.

Step 1:

Login to the required Power Apps environment using URL make.powerapps.com by providing user name and password and click on Flows on the left hand side as shown in the below figure.

Usage of workflow in Power Automate Figure1.jpg

Step 2:

After Step 1,  Click on New Flow and select instant cloud flow and provide the trigger as Manually trigger a flow and click on Create as shown in the below figure.

Usage of workflow in Power Automate Figure2.jpg

Step 3:

After Step 2, name the flow as workflow function to get flow information we must click on + New Step and Choose compose operation and provide the following

step name as Compose - Get flow information

Inputs : workflow()

And click on ok/Update and save. Here workflow function returns details like id,name,type ,location with tags like flowDisplayName,enivornmentName and environmentFlowSuspensionReason and with run details id,name,type  as shown in the below figure.

Usage of workflow in Power Automate Figure3.jpg

 

Step 4:

After Step 3, click on + New Step and Choose Parse JSON Data Operation from actions and provide the following

step name as Parse JSON

Content  as Outputs from the Step 3

Schema :  provide the below json object

{

    "type": "object",

    "properties": {

        "id": {

            "type": "string"

        },

        "name": {

            "type": "string"

        },

        "type": {

            "type": "string"

        },

        "location": {

            "type": "string"

        },

        "tags": {

            "type": "object",

            "properties": {

                "flowDisplayName": {

                    "type": "string"

                },

                "environmentName": {

                    "type": "string"

                },

                "logicAppName": {

                    "type": "string"

                },

                "environmentFlowSuspensionReason": {

                    "type": "string"

                }

            }

        },

        "run": {

            "type": "object",

            "properties": {

                "id": {

                    "type": "string"

                },

                "name": {

                    "type": "string"

                },

                "type": {

                    "type": "string"

                }

            }

        }

    }

}

 

And click on save as shown in the below figure.

Usage of workflow in Power Automate Figure4.jpg

Step 5:

After Step 4, to send email notification click on next step and select Send an email notification action and provide the details

To 

<name>@gmail.com

Subject : 

@{body('Parse_JSON')?['tags']?['flowDisplayName']} has an error

Body : 

The flow @{body('Parse_JSON')?['tags']?['flowDisplayName']} has an error in the environment @{body('Parse_JSON')?['tags']?['environmentName']}

as shown in the below figure.

Usage of workflow in Power Automate Figure5.jpg

 

Step 6:

After Step 5, Test and run the flow and see the desired result the path after host returned as shown in the below figure.

Usage of workflow in Power Automate Figure6.jpg

Note:

  1. Make sure to save and run the flow whenever you try expressions.
  2. MS documentation is found at here
  3. As an example, I have used this Send an email notification(V3) which needs to be configured properly to get notifications, other email options also can be sent.
  4. As the article focus on workflow function ,not explained in detail about run after trigger and Parse JSON, will explain future blogs.
  5. As an example to show this flow details I have directly added email notification which will fire every time, but ideally this need to be triggered only when Parse JSON Step 4 when failed,is skipped,has timed out as shown in below figure.

Usage of workflow in Power Automate Figure7.jpg

Conclusion: In this way we can extract path that is present after the host name in Power Automate flow.

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