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Power Automate Fundamentals # 37: Send Emails from Excel Sheet (OneDrive) in Power Automate

Power Automate Fundamentals # 37: Send Emails from Excel Sheet (OneDrive) in Power Automate

 

Introduction:

One common manual work was to send emails to list of users, where this can be achieved by using Power Automate. As an example, sending emails through excel sheet from OneDrive considered to explain this.

 

Step 1:

Login to the required Power Apps environment using URL make.powerapps.com by providing username and password and click on Flows on the left-hand side as shown in the below figure.

Send Emails from Excel Sheet (OneDrive)in Power Automate Figure 1.jpg

Step 2:

After Step 1, Click on New Flow and select instant cloud flow and provide the trigger as Manually trigger a flow and click on Create as shown in the below figure.

Send Emails from Excel Sheet (OneDrive) in Power Automate Figure 2.jpg

Step 3:

After Step 2, name the flow as Send Emails from Excel Sheet (OneDrive) and take a new step and choose operation Excel Online (Business) and operation as List rows present in a table as shown in the below figure.

Send Emails from Excel Sheet (OneDrive)in Power Automate Figure 3.jpg

Step 4:

After Step 3, provide the following details as inputs

Location : OneDrive for Business

Document Library: OneDrive

File : /ExcelWorkBooks/Employee.xlsx

Table : Table1

as shown in the below figure.

Send Emails from Excel Sheet (OneDrive)in Power Automate Figure 4.jpg

Step 5:

After Step 4, take another step and choose operation Apply to each action as shown in the below figure

Send Emails from Excel Sheet (OneDrive)in Power Automate Figure 5.jpg

Step 6:

After Step 5, under Apply to each action select an output from previous steps value  from the dynamic content under List rows present in a table as shown in the below figure

Send Emails from Excel Sheet (OneDrive)in Power Automate Figure 6.jpg

Step 7:

After Step 6, under add an action select Gmail and under actions select Send email(V2) after authenticating Gmail connection with valid user name and password   as shown in the below figure

Send Emails from Excel Sheet (OneDrive)in Power Automate Figure 7.jpg

 

Step 8:

After Step 7, once gmail connection was successfully established under Send email(V2) provide inputs as below

To : Email -items(‘Apply_to_each’)?[‘Email’]

Subject: Name - items(‘Apply_to_each’)?[‘Name’]

Body: Greetings items(‘Apply_to_each’)?[‘Name’],

 We are happy to announce that we will ship your goodie to your address mentioned in the form, provided address : - items(‘Apply_to_each’)?[‘Address’]

Where Email, Name,Address are the columns present under List rows present in a table [ Excel sheet columns which are taken as input in Step 4 ]

   as shown in the below figure

Send Emails from Excel Sheet (OneDrive)in Power Automate Figure 8.jpg

Step 9:

After Step 8, save the flow and test and run by providing required authentication for gmail and observe if there are no errors flow will run successfully as shown in the below figure

Send Emails from Excel Sheet (OneDrive)in Power Automate Figure 9.jpg

And observe email and see an email get triggered as shown in the below figure.

Send Emails from Excel Sheet (OneDrive)in Power Automate Figure 10.jpg

 

Referenced excel sheet as shown in the below figure

Send Emails from Excel Sheet (OneDrive)in Power Automate Figure 11.jpg

Note:

  1. Make sure to see required data with email id’s are present in excel sheet.
  2. Make sure to authenticate properly both the Excel Online(Business) and Gmail.
  3. Same can be followed with excel sheet present in Sharepoint as well.

Conclusion: In this way we can send emails from Excel Sheet (One Drive) in power automate easily.

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