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Save public web forms with data table to Excel (Office 365) or Google Sheet

This is a form created with  Plumsail Forms for this article:



Saving a web form to Excel Table

In this example, we are using OneDrive for Business as storage for our Excel file. When you create an Excel Online file in Office365, it's automatically stored there. We've created Orders.xlsx file and added table to it:2_ExcelTable.png



If you are working with a regular Excel file, you might not need to add a table, but the current version of Excel Online (Business) connector only supports adding rows to Tables, that's why it's better to create the Table straight away.


When you create custom Flow, follow this instruction to receive and parse data from submitted form - Creating Flow.


After Parsing JSON, we need to add data to Excel. Search for Excel Online (Business) and select Add a row into a table action:3_ExcelOnlineConnector.png



Next, we fill in all the required information about our file, the table we want to add a row to, as well as what information we want to add - we insert data parsed from the form. As you insert fields parsed from Data Table, the action will automatically switch to Apply to each:




Apply to each means that this action will run once for every row in the Data Table.


Once the information is filled in, we can press Save Flow and test Flow submission with our Form:5_FormSubmission.png



And here's the result after submission:6_SavingToExcel.png



Saving a web form to Google Sheet

I've created Orders spreadsheet in my Google account:




There is no need to add a table to it, but you should name columns in the first row in order to assign values with MS Flow.


Now, you can create new custom Flow, by following this instruction - Creating Flow.


After Parsing JSON, search for Google Sheets and select Insert row action:8_GoogleSheetsConnector.png



If this is your first time using this connector, you will most likely need to connect to your Google Account and give MS Flow access to your files. Once this is done, fill out the required info:9_InsertRowToGoogleSheetFlow.png



Once again, Apply to each will automatically be used once you add fields from the Data Table, and it means that the action will run once for every row in the Data Table.


After that, the Flow can be saved. To test it out, I once again fill out the form:10_FormSubmission.png



And we get the following result:11_SavingToGoogleSheet.png



You might have also noticed an additional column generated by MS Flow called __PowerAppsId__. It can be hidden away if necessary, at the same time it allows you to access the specific row with other Google Sheets actions, such as Get row, for example:



This post has been originally published in documentation of Plumsail Forms

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  • Experienced Consultant with a demonstrated history of working in the information technology and services industry. Skilled in Office 365, Azure, SharePoint Online, PowerShell, Nintex, K2, SharePoint Designer workflow automation, PowerApps, Microsoft Flow, PowerShell, Active Directory, Operating Systems, Networking, and JavaScript. Strong consulting professional with a Bachelor of Engineering (B.E.) focused in Information Technology from Mumbai University.
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