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Send a summary email of Microsoft Team Channel conversations/posts to all members on a schedule

Step 1:

Create a Flow using the blank template and select "Recurrence" as the Trigger 

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Step 2:

Define the schedule for the Flow trigger to send the summary email for MS Team conversations/posts.

In my scenario I have selected a weekly schedule for sending the summary email (every Monday at 8 am)

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Step 3:

Add the Get Messages (Preview) action from the Microsoft Teams connector and select the MS Team and Channel for retrieving the messages

 

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Step 4:

Filter the messages to only retrieve the latest messages (based on the Created Date of the message) .

Use the "Filter array" action to retrieve messages created in last 7 days (weekly).

This can be customized based on your schedule requirements.

Utilize the ticks function to compare dates  as shown in figure below

 

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Filter array From - "Message List" from the "Get messages" action

Filter condition - "@greater(ticks(item()?['CreatedDateTime']), ticks(addDays(utcNow(), -7)))" checks if the message created date time is greater than 7 days from today

Step 5:

List all MS Team (Office 365 group) members using the "List group members" action from the "Office 365 Groups" connector.

Select the Office 365 group related to the Microsoft Team

 

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Step 6:

Create comma separated list of email addresses for each group member retrieved

Use Select action to retrieve only the Mail property from the list of group members

Then utilize the Join action to Join the mail addresses obtained from Select statement with ";" 

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Step 7:

Create email message body from filtered array of MS Teams messages

Use Select action to fetch only the required attributes from the filtered array of Messages

Utilize the "Switch to text mode" to create your own email message summary from the "Body" output of the "Filter array" action of the Message list obtained

 

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Map attribute : "Posted By <b> @{item()?['from']?['user']?['displayName']} </b>on @{formatDateTime(item()?['createdDateTime'],'MM-dd-yyyy')}</br></br>@{item()?['body']?['content']}"

 

The above mapped attribute renders the display name of the user creating the message along with the created date & time and the message body content

 

Create Join action to combine each message (utilize the Output from the previous select statement)

This creates a string of messages to be sent to the email body

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Step 8:

Send the email to the group members

Email to - Output from Join statement of group members list

Body - Output from Join statement of message body

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Complete Flow looks like below

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And the weekly summary email looks like the followingUntitled.pngThanks for reading!!

Comments

Images from the Teams Posts doesn't work when using this recipe. I think it might be because the images in the emails are embedded with reference to the Graph API of Teams, in which you don't have a valid access token directly from Outlook

So, any ideas on how to fix this?

 

Annotation 2020-05-28 115659.pngAnnotation 2020-05-28 115924.png

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