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Humanoidhuman
Frequent Visitor

Save Files to Local Disk from Outlook with Timestamp

Hi,

 

The background: I am trying to create a flow where I save the attachments to my local drive. However, the next steps of my flow would essentially include deleting some rows from the downloaded excel files and converting the format. 

 

The problem: The issue that I am facing is that even though I can create the flow for retrieving the outlook email (as the subject line is the same every time), I cannot figure out a way to save the files with a date-stamp  so that I can use that to create the next steps (which require to input the entire filepath and filename). 

 

Anticipated Solution: I found discussions where a filename can be changed to include a datestamp. However, it requires the filename to be input first. So if there is a way that the files that are being saved from my Outlook email could have a specific format (like 'nameMMDDYYYY.xlsx') it would help me immensely. Also if anyone knows another workaround I am open to any suggestions. 

TIA!!

 

1 ACCEPTED SOLUTION

Accepted Solutions
Deenuji
Community Champion
Community Champion

@Humanoidhuman 

 

Please follow the below suggested actions.

Deenuji_0-1710180745807.png

 

Code[Copy and paste the below code to your PAD designer]:

Outlook.Launch Instance=> OutlookInstance
Outlook.RetrieveEmailMessages.RetrieveEmailsAndSaveAttachments Instance: OutlookInstance Account: $'''Deenu@microsoft.com''' MailFolder: $'''Inbox''' EmailsToRetrieve: Outlook.RetrieveMessagesMode.Unread MarkAsRead: True ReadBodyAsHtml: False SubjectContains: $'''Product''' SaveAttachmentsInto: $'''C:\\Users\Documents''' Messages=> RetrievedEmails
LOOP FOREACH CurrentEmail IN RetrievedEmails
    LOOP FOREACH CurrentAttachment IN CurrentEmail.Attachments
        IF Contains(CurrentAttachment.Extension, $'''xlsx''', False) THEN
            DateTime.GetCurrentDateTime.Local DateTimeFormat: DateTime.DateTimeFormat.DateAndTime CurrentDateTime=> CurrentDateTime
            Text.ConvertDateTimeToText.FromCustomDateTime DateTime: CurrentDateTime CustomFormat: $'''ddMMyyyy''' Result=> FormattedDateTime
            File.RenameFiles.Rename Files: CurrentAttachment NewName: $'''%CurrentAttachment.NameWithoutExtension%_%FormattedDateTime%%CurrentAttachment.Extension%''' KeepExtension: True IfFileExists: File.IfExists.Overwrite RenamedFiles=> RenamedFiles
        END
    END
END

 
Thanks,
Deenuji Loganathan
🤖 Automation Evangelist
Deenuji - Follow me on LinkedIn

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View solution in original post

2 REPLIES 2
Deenuji
Community Champion
Community Champion

@Humanoidhuman 

 

Please follow the below suggested actions.

Deenuji_0-1710180745807.png

 

Code[Copy and paste the below code to your PAD designer]:

Outlook.Launch Instance=> OutlookInstance
Outlook.RetrieveEmailMessages.RetrieveEmailsAndSaveAttachments Instance: OutlookInstance Account: $'''Deenu@microsoft.com''' MailFolder: $'''Inbox''' EmailsToRetrieve: Outlook.RetrieveMessagesMode.Unread MarkAsRead: True ReadBodyAsHtml: False SubjectContains: $'''Product''' SaveAttachmentsInto: $'''C:\\Users\Documents''' Messages=> RetrievedEmails
LOOP FOREACH CurrentEmail IN RetrievedEmails
    LOOP FOREACH CurrentAttachment IN CurrentEmail.Attachments
        IF Contains(CurrentAttachment.Extension, $'''xlsx''', False) THEN
            DateTime.GetCurrentDateTime.Local DateTimeFormat: DateTime.DateTimeFormat.DateAndTime CurrentDateTime=> CurrentDateTime
            Text.ConvertDateTimeToText.FromCustomDateTime DateTime: CurrentDateTime CustomFormat: $'''ddMMyyyy''' Result=> FormattedDateTime
            File.RenameFiles.Rename Files: CurrentAttachment NewName: $'''%CurrentAttachment.NameWithoutExtension%_%FormattedDateTime%%CurrentAttachment.Extension%''' KeepExtension: True IfFileExists: File.IfExists.Overwrite RenamedFiles=> RenamedFiles
        END
    END
END

 
Thanks,
Deenuji Loganathan
🤖 Automation Evangelist
Deenuji - Follow me on LinkedIn

-------------------------------------------------------------------------------------------------------------
If I've helped solve your query, kindly mark my response as the solution ✔ and give it a thumbs up!👍 Your feedback supports future seekers 🌟

Humanoidhuman
Frequent Visitor

@Deenuji Thank you so much!! That worked like a charm. I just had to make a few adjustment according to my needs but the code is flawless! You're the GOAT!

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