cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
Harpreet_Tohra
Helper II
Helper II

Sending Varibale value from Power Automate Desktop Loop to Power Automate Cloud

Hi 

I am new to Power Automate Desktop and Power Automate. Could anyone help me to solve the issues.

I am extracting a data table from website using Power Automate Desktop. Table has rows and columns properly. 

The extracted data is being stored in DataTable variable in the form of Data Table.

Now the thing is, I want to send this DataTable to Power Automate Cloud and use the values by particular row and column and fill that data into a SharePoint List.

 

I am able to extract data but I am not able to send it as a data table to cloud flow. I guess it sends the data in array or string form and I am not sure about that.

If I am using loop to send the data to cloud it is passing only last value from loop.

Harpreet_Tohra_0-1632314103419.png

As you can see in the above SS loop is running but it is sending the NetRate, Unit_Type and Date at the end the loop to cloud flow, But I want it should send the variable values after each iteration to Cloud flow , then go to the next iteration.

 

OR If I could fill SharePoint directly from Automate Desktop that could also be beneficial

Could anyone help me over this.

Thanks in advance

2 ACCEPTED SOLUTIONS

Accepted Solutions
Anonymous
Not applicable

Hello @Harpreet_Tohra and @vamsi_varanasi 

 

I have read below article by @MiyakeMito posted in Qiita.com.

It is written in Japanese, however, contains very useful information regarding this scenario.

Power Automate Desktop で SharePoint Onlineリストのデータをダイレクトに取得や操作する方法 - Qiita

 

All you need is "Microsoft Access Database Engine 2010 Redistributable" which you can download from here:

Download Microsoft Access Database Engine 2010 Redistributable

 

I suppose I am using "Microsoft Office 12.0 Access Database Engine OLE DB Provider" as provider, but I don't know how to configure the connection further in this UI panel...

shindomo_0-1632692934753.png

 

So, I enter the connection string directly to the PAD action "Open SQL connection" as below:

 

[Connection String]
Provider=Microsoft.ACE.OLEDB.12.0;WSS;IMEX=0;RetrieveIds=Yes; DATABASE=https://TENANT_NAME.sharepoint.com/sites/SITE_NAME/;LIST=LIST_ID_GUID;

 

Thank you.

View solution in original post

Anonymous
Not applicable

Hello @Harpreet_Tohra 

 

Per my experiment, following connection string worked for me:

 

[Connection String]

Provider=Microsoft.ACE.OLEDB.12.0;WSS;IMEX=0;RetrieveIds=Yes;DATABASE=https://TENANT_NAME.sharepoint.com/sites/SITE_NAME/;LIST=LIST_ID_GUID;VIEW=VIEW_ID_GUID;

 

[SQL Query]

SELECT * FROM [VIEW_NAME]

 

Please try it.

Thank you.

View solution in original post

22 REPLIES 22
MichaelAnnis
Super User
Super User

In PAD, we are able to create environmental variables use "Set Environment variable", but I don't know if this translates to cloud; seems like it should.

 

I don't deal with cloud, so I am sure there is a better solution, but if environment variables don't work, this might be a workaround:

Write your data table to Excel (to SharePointe, if you wish)

Have Power Automate Cloud pick up the data table from Excel

----
If my post has answered your question, please thumbs up and mark this post as a solution.

I also offer paid consulting services. If you would like to discuss this option, please feel free to DM me and we can set up a time to join a Zoom call and fix any issues you are having.
Anonymous
Not applicable

Hello @Harpreet_Tohra 

You can connect to your SharePoint List and run SQL query from PAD to INSERT your data directly into SharePoint List.

 

[Connection String]
Provider=Microsoft.ACE.OLEDB.12.0;WSS;IMEX=0;RetrieveIds=Yes; DATABASE=https://TENANT_NAME.sharepoint.com/sites/SITE_NAME/;LIST=LIST_ID_GUID;

 

[SQL Statement]

INSERT INTO list (Title, FirstName, LastName, PhoneNumber) VALUES ('Item01', 'Alice', 'White', '0123')

 

shindomo_1-1632322187757.png

 

shindomo_0-1632321891761.png

 

As a result, you see those new items are added to your SharePoint List.

 

shindomo_2-1632322270111.png

 

Thank you.

Hi @Anonymous I want to try this. Could you please tell me more about this. I searched on Google and article I found is asking to download some ODBC and i guess that is paid. could you please help me over this. To connect Power Automate Desktop with SharePoint using this ODBC, If it is free to use.

I shall be thankful to you.

@Harpreet_Tohra and @Anonymous  -

 

Which Driver do we need to select in order to connect cloud share point list from PAD? 

 

vamsi_varanasi_0-1632690697205.png

 

I am trying to create the connection string here to connect sharepoint. 

 

please advise. 

Anonymous
Not applicable

Hello @Harpreet_Tohra and @vamsi_varanasi 

 

I have read below article by @MiyakeMito posted in Qiita.com.

It is written in Japanese, however, contains very useful information regarding this scenario.

Power Automate Desktop で SharePoint Onlineリストのデータをダイレクトに取得や操作する方法 - Qiita

 

All you need is "Microsoft Access Database Engine 2010 Redistributable" which you can download from here:

Download Microsoft Access Database Engine 2010 Redistributable

 

I suppose I am using "Microsoft Office 12.0 Access Database Engine OLE DB Provider" as provider, but I don't know how to configure the connection further in this UI panel...

shindomo_0-1632692934753.png

 

So, I enter the connection string directly to the PAD action "Open SQL connection" as below:

 

[Connection String]
Provider=Microsoft.ACE.OLEDB.12.0;WSS;IMEX=0;RetrieveIds=Yes; DATABASE=https://TENANT_NAME.sharepoint.com/sites/SITE_NAME/;LIST=LIST_ID_GUID;

 

Thank you.

Hi @Anonymous Thanks for the solution. It worked for me. Could you please tell me about connecting a created View for SharePoint List. I was trying to connect but it is unable to connect.

I am using this.

Provider=Microsoft.ACE.OLEDB.12.0;WSS;IMEX=0;RetrieveIds=Yes; DATABASE=https://Tenat_Name.sharepoint.com/sites/Site_Name/Lists/List_Name/;VIEW=GUID;

Could you help me over this.

Hi @Anonymous @Harpreet_Tohra ,

 

Thanks for your response. 

 

We have installed Microsoft Access Database Engine 2016 Redistributable  as 2010 support has been discontinued. 

 

I am getting the below error from SQL query execution , do you think is any configuration change required ?

 

vamsi_varanasi_1-1632830423236.png

 

 

Thanks, 

 

Anonymous
Not applicable

Hello @Harpreet_Tohra 

 

Per my experiment, following connection string worked for me:

 

[Connection String]

Provider=Microsoft.ACE.OLEDB.12.0;WSS;IMEX=0;RetrieveIds=Yes;DATABASE=https://TENANT_NAME.sharepoint.com/sites/SITE_NAME/;LIST=LIST_ID_GUID;VIEW=VIEW_ID_GUID;

 

[SQL Query]

SELECT * FROM [VIEW_NAME]

 

Please try it.

Thank you.

Anonymous
Not applicable

Hello @vamsi_varanasi 

 

I suppose your problem is "Parentheses" used in the column name "Actual(UTC)" in your example.

 

I am able to insert a new item to SharePoint List using following SQL statement:


INSERT INTO list (Title, FirstName, LastName, PhoneNumber, [DateTime (UTC)]) VALUES ('Item04', 'Daniel', 'Orange', '4567', '2021-10-02 16:16')

 

shindomo_0-1632832506397.png

 

The point is to enclose the column name with a bracket symbol "[" and "]".

 

Thank you.

Anonymous
Not applicable

Hello @vamsi_varanasi 

 

Please change the provider name as below:

 

Provider=Microsoft.ACE.OLEDB.16.0;WSS;IMEX=0;RetrieveIds=Yes;DATABASE=https://TENANT_NAME.sharepoint.com/sites/SITE_NAME/;LIST=LIST_ID_GUID;

 

Thank you.

Hi @Anonymous ,

 

Yeah, Thanks for your response again. this is the problem. I rectified it. 

 

The error I am facing after resolving the syntax error : I think some thing related to access DB and share point list sync. any clue ? 

 

vamsi_varanasi_0-1632834705748.png

 

Thanks,

 

Anonymous
Not applicable

Hello @vamsi_varanasi 

 

It looks like column name reference issue.

What is the exact column name of your SharePoint list?

Also could you show us the SQL query you want to run?

 

Thank you.

@Anonymous , These are the below list and the columns 

 

vamsi_varanasi_0-1632836434060.png

 

This is the SQL query from PAD - 

vamsi_varanasi_1-1632836518416.png

 

vamsi_varanasi_2-1632836542505.png

in both SQL query cases, I faced the same issue. 

 

vamsi_varanasi_3-1632836587853.png

 

Thanks 

 

Anonymous
Not applicable

Hello @vamsi_varanasi 

 

So, [Fun_Non-Fun_Status] is a list name, right?

Are you sure the list ID specified in the connection string is matching the list name specified in the INSERT statement of SQL?

 

Per my experiment, following SQL query was worked just fine for me:

 

INSERT INTO [Fun_Non-Fun_Status] (Title, TestCaseName, Source, Expected, Actual_UTC, Status) VALUES ('Item01', 'TEST123', 'TEST456', 'TEST123', 'TEST343', 'TEST223')

 

Thank you.

Hi @Anonymous ,

 

yes, this is list name. I given the list id in the connection string as below

 

I removed the %7B in front of ID and %7D rear of the ID and given the rest of the ID as below 

 

Provider=Microsoft.ACE.OLEDB.16.0;WSS;IMEX=0;RetrieveIds=Yes;DATABASE=https://TENANT_NAME.sharepoint.com/sites/SITE_NAME/;LIST={LIST_ID_GUID};

 

I given { LIST ID GUID} to the list id , is this correct ? 

 

Thanks

 

Anonymous
Not applicable

Hello @vamsi_varanasi 

 

Your connection string seems looks fine.

It should work with or without curly braces.

 

Try to use different SharePoint list, if you did not try yet?

 

If you're still having trouble with SQL or SharePoint lists, since this community is for PAD, it's a good idea to find other places to ask your question to experts in that area. 🙂

 

Thanks

Hi @vamsi_varanasi @Anonymous 

I was trying to connect SharePoint List of another tenant. But I am getting the same error as Vamsi getting i.e. List object not found.

 

@vamsi_varanasi  Have you solved the issue. Could anyone help me to solve this.

@Anonymous All things are working well in one tenant but not working for list in Another SharePoint tenant.

@Harpreet_Tohra - No, not resolved yet. but what I have observed , it is completely dependent on Share point version, driver in PAD.

 

I am able to solve in one system and unable to access in other system. 

Hi @Anonymous I was trying to get attachments from SharePoint list Using Open SQL connection But As we know it retrieves data in the from of Datatable. So it is showing true instead of attachment. Is there any way to retrieve attachment file from SharePoint using open SQL connection  action in Power Automate Desktop.

Helpful resources

Announcements

Exclusive LIVE Community Event: Power Apps Copilot Coffee Chat with Copilot Studio Product Team

It's time for the SECOND Power Apps Copilot Coffee Chat featuring the Copilot Studio product team, which will be held LIVE on April 3, 2024 at 9:30 AM Pacific Daylight Time (PDT).     This is an incredible opportunity to connect with members of the Copilot Studio product team and ask them anything about Copilot Studio. We'll share our special guests with you shortly--but we want to encourage to mark your calendars now because you will not want to miss the conversation.   This live event will give you the unique opportunity to learn more about Copilot Studio plans, where we’ll focus, and get insight into upcoming features. We’re looking forward to hearing from the community, so bring your questions!   TO GET ACCESS TO THIS EXCLUSIVE AMA: Kudo this post to reserve your spot! Reserve your spot now by kudoing this post.  Reservations will be prioritized on when your kudo for the post comes through, so don't wait! Click that "kudo button" today.   Invitations will be sent on April 2nd.Users posting Kudos after April 2nd at 9AM PDT may not receive an invitation but will be able to view the session online after conclusion of the event. Give your "kudo" today and mark your calendars for April 3, 2024 at 9:30 AM PDT and join us for an engaging and informative session!

Tuesday Tip: Unlocking Community Achievements and Earning Badges

TUESDAY TIPS are our way of communicating helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! We cover basics about the Community, provide a few "insider tips" to make your experience even better, and share best practices gleaned from our most active community members and Super Users.   With so many new Community members joining us each week, we'll also review a few of our "best practices" so you know just "how" the Community works, so make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!     THIS WEEK'S TIP: Unlocking Achievements and Earning BadgesAcross the Communities, you'll see badges on users profile that recognize and reward their engagement and contributions. These badges each signify a different achievement--and all of those achievements are available to any Community member! If you're a seasoned pro or just getting started, you too can earn badges for the great work you do. Check out some details on Community badges below--and find out more in the detailed link at the end of the article!       A Diverse Range of Badges to Collect The badges you can earn in the Community cover a wide array of activities, including: Kudos Received: Acknowledges the number of times a user’s post has been appreciated with a “Kudo.”Kudos Given: Highlights the user’s generosity in recognizing others’ contributions.Topics Created: Tracks the number of discussions initiated by a user.Solutions Provided: Celebrates the instances where a user’s response is marked as the correct solution.Reply: Counts the number of times a user has engaged with community discussions.Blog Contributor: Honors those who contribute valuable content and are invited to write for the community blog.       A Community Evolving Together Badges are not only a great way to recognize outstanding contributions of our amazing Community members--they are also a way to continue fostering a collaborative and supportive environment. As you continue to share your knowledge and assist each other these badges serve as a visual representation of your valuable contributions.   Find out more about badges in these Community Support pages in each Community: All About Community Badges - Power Apps CommunityAll About Community Badges - Power Automate CommunityAll About Community Badges - Copilot Studio CommunityAll About Community Badges - Power Pages Community

Tuesday Tips: Powering Up Your Community Profile

TUESDAY TIPS are our way of communicating helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! We cover basics about the Community, provide a few "insider tips" to make your experience even better, and share best practices gleaned from our most active community members and Super Users.   With so many new Community members joining us each week, we'll also review a few of our "best practices" so you know just "how" the Community works, so make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!   This Week's Tip: Power Up Your Profile!  🚀 It's where every Community member gets their start, and it's essential that you keep it updated! Your Community User Profile is how you're able to get messages, post solutions, ask questions--and as you rank up, it's where your badges will appear and how you'll be known when you start blogging in the Community Blog. Your Community User Profile is how the Community knows you--so it's essential that it works the way you need it to! From changing your username to updating contact information, this Knowledge Base Article is your best resource for powering up your profile.     Password Puzzles? No Problem! Find out how to sync your Azure AD password with your community account, ensuring a seamless sign-in. No separate passwords to remember! Job Jumps & Email Swaps Changed jobs? Got a new email? Fear not! You'll find out how to link your shiny new email to your existing community account, keeping your contributions and connections intact. Username Uncertainties Unraveled Picking the perfect username is crucial--and sometimes the original choice you signed up with doesn't fit as well as you may have thought. There's a quick way to request an update here--but remember, your username is your community identity, so choose wisely. "Need Admin Approval" Warning Window? If you see this error message while using the community, don't worry. A simple process will help you get where you need to go. If you still need assistance, find out how to contact your Community Support team. Whatever you're looking for, when it comes to your profile, the Community Account Support Knowledge Base article is your treasure trove of tips as you navigate the nuances of your Community Profile. It’s the ultimate resource for keeping your digital identity in tip-top shape while engaging with the Power Platform Community. So, dive in and power up your profile today!  💪🚀   Community Account Support | Power Apps Community Account Support | Power AutomateCommunity Account Support | Copilot Studio  Community Account Support | Power Pages

Super User of the Month | Chris Piasecki

In our 2nd installment of this new ongoing feature in the Community, we're thrilled to announce that Chris Piasecki is our Super User of the Month for March 2024. If you've been in the Community for a while, we're sure you've seen a comment or marked one of Chris' helpful tips as a solution--he's been a Super User for SEVEN consecutive seasons!   Since authoring his first reply in April 2020 to his most recent achievement organizing the Canadian Power Platform Summit this month, Chris has helped countless Community members with his insights and expertise. In addition to being a Super User, Chris is also a User Group leader, Microsoft MVP, and a featured speaker at the Microsoft Power Platform Conference. His contributions to the new SUIT program, along with his joyous personality and willingness to jump in and help so many members has made Chris a fixture in the Power Platform Community.   When Chris isn't authoring solutions or organizing events, he's actively leading Piasecki Consulting, specializing in solution architecture, integration, DevOps, and more--helping clients discover how to strategize and implement Microsoft's technology platforms. We are grateful for Chris' insightful help in the Community and look forward to even more amazing milestones as he continues to assist so many with his great tips, solutions--always with a smile and a great sense of humor.You can find Chris in the Community and on LinkedIn. Thanks for being such a SUPER user, Chris! 💪 🌠  

Find Out What Makes Super Users So Super

We know many of you visit the Power Platform Communities to ask questions and receive answers. But do you know that many of our best answers and solutions come from Community members who are super active, helping anyone who needs a little help getting unstuck with Business Applications products? We call these dedicated Community members Super Users because they are the real heroes in the Community, willing to jump in whenever they can to help! Maybe you've encountered them yourself and they've solved some of your biggest questions. Have you ever wondered, "Why?"We interviewed several of our Super Users to understand what drives them to help in the Community--and discover the difference it has made in their lives as well! Take a look in our gallery today: What Motivates a Super User? - Power Platform Community (microsoft.com)

March User Group Update: New Groups and Upcoming Events!

  Welcome to this month’s celebration of our Community User Groups and exciting User Group events. We’re thrilled to introduce some brand-new user groups that have recently joined our vibrant community. Plus, we’ve got a lineup of engaging events you won’t want to miss. Let’s jump right in: New User Groups   Sacramento Power Platform GroupANZ Power Platform COE User GroupPower Platform MongoliaPower Platform User Group OmanPower Platform User Group Delta StateMid Michigan Power Platform Upcoming Events  DUG4MFG - Quarterly Meetup - Microsoft Demand PlanningDate: 19 Mar 2024 | 10:30 AM to 12:30 PM Central America Standard TimeDescription: Dive into the world of manufacturing with a focus on Demand Planning. Learn from industry experts and share your insights. Dynamics User Group HoustonDate: 07 Mar 2024 | 11:00 AM to 01:00 PM Central America Standard TimeDescription: Houston, get ready for an immersive session on Dynamics 365 and the Power Platform. Connect with fellow professionals and expand your knowledge. Reading Dynamics 365 & Power Platform User Group (Q1)Date: 05 Mar 2024 | 06:00 PM to 09:00 PM GMT Standard TimeDescription: Join our virtual meetup for insightful discussions, demos, and community updates. Let’s kick off Q1 with a bang! Leaders, Create Your Events!  Leaders of existing User Groups, don’t forget to create your events within the Community platform. By doing so, you’ll enable us to share them in future posts and newsletters. Let’s spread the word and make these gatherings even more impactful! Stay tuned for more updates, inspiring stories, and collaborative opportunities from and for our Community User Groups.   P.S. Have an event or success story to share? Reach out to us – we’d love to feature you!

Top Solution Authors
Users online (5,463)