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Add Custom Fields to the Approval Form

Hi team,


So here is the thing: when we approve something more frequently than we thought we need more information being handled by the approver that outlines the approval context.


Some examples

  • When you require an approval that require to assign a resource
  • When you need to restrict the approval to a condition or parameter
  • To avoid re-start an approval process because the object of approval is immutable 

So, i.e. if I could modify and retrive more information (other than the comments and Approve/Reject flag) such Persons, Numbers, Option Selection, etc. I could ask for approval and yet other information valuable to the process.


Is it possible for you guys add support to modify / custom fields to the approval form?


Thanks, Ed.


Status: Under Review

Thank you for the suggestion, this is a great idea.

Advocate I


I have a requirement to let the Workflow approver selecting approval/rejection reasons from a dropdown list, in stead of writing approval comments in the text box. 


I add this proposal part of Flow Idea: to customize the defaut comments section that comes with the action "Start approval".


Thank you

Power Automate
Status changed to: Under Review

Thank you for the suggestion, this is a great idea.

Frequent Visitor

Any update for this one? I need this for a use case were a manager is approving onboarding of new members, but during approval wants the option to flag the member as VIP.  I'd use this flag to trigger other actions.


I understand that I could write the approval to a SharePoint item, and ask the approver to afterwards edit that item to set a field to VIP, but that would take 2 transactions from the approver.

Advocate IV

It's been almost a year and a half. Anything new on this? I would imagine this is something a LOT of people would want. Lots of "business objects" need info added to them as they go through the approval chain. Asking people to go into the actual sharepoint item and edit only certain fields and click save blah blah blah is doable, but clunky and embarrassing. For instance, say the thing being represented in this process is a business trip for which the traveler is seeking approval. They fill out an office form, that creates a sharepoint item containing the details, it gets sent to an approver, the approver approves but we also need something like what "funding code" this trip should come out of. Telling them in a long email to click approve but having to add "ALSO! IMPORTANT! DONT FORGET TO CLICK HERE AND GO ADD A FUNDING CODE!" is sloppy. If something in the approval page would make sure they enter customizable fields when approving or rejecting, we could then pull these fields off the approval connector later on in the flow and plug them in to the sharepoint item. It'd be wonderful!

Regular Visitor

We need this feature! Here's our use case for what we need: 1) dept. #1 requests development work, 2) dept. #2 (product owners) need to both approve the request AND provide additional info about the work/product, 3) development team receives the approved request so they can start work. Dept. #1 has info such as description of client need and scope of work, delivery date, and charge code; dept. #2 needs to supplement with info such as SME assignment and cascading product changes. Dept. #3 needs the inputs from both departments in order to begin development work. We would love for dept. #2 to be able to provide their inputs within the approval request form/email, rather than having to approve first and then jump over to the SharePoint list separately.

Advocate IV

@gguillen Yep, it's a very very basic business need. They already have what I would consider a model for this: the "button" flows. The trigger to start a flow with a button used to just be a very basic connector that had a button and that was it. They added the ability to tack on custom fields to allow entry of text values, numeric values, choice fields, etc, all kinds of stuff.


I doubt it'd be much for them to add a similar thing to Approvals. You know what would actually be even BETTER would be to add the ability to add a custom field to the approval that uses a given SharePoint list as a source of "Custom fields" you can choose to add or not add to the approval.

New Member

Any movement on this?

Not applicable

Request feedback would be a handy connector as well.

New Member

This feature is greatly required, the custom response form could be tweaked to achieve this ?

Please Power Automate team.



Advocate IV

My guess is they are probably hoping people will turn to PowerApps (requires a separate license) for functionality like this.