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Approvals - ability to specify users/group(s) that can act on behalf of users

The "Start an approval" action needs a "Delegate Users" field (or named something similar), which allows users/groups nominated in this field to:

  • View the outstanding approvals/approvals history that have been assigned to other users, regardless of who has been assigned
  • Approve/reject an approval on behalf of one of the nominated user(s)

Something similar to this:


delegate users mockup.png


The users nominated in the "Delegate Users" field do not receive an email when an approval is assigned to the user(s) in the "Assigned to" field - the only way they would see them is through the "Approvals" page in Flow.  This means the Approvals page would need a "My Requests" and "Other User's Requests"/"Delegated Requests" (or something similar) so that the logged on user can see which approvals have been assigned to them, and which approvals they are a delegate for.


This is similar to the need for administrative control over approvals (see my other post here), however provides for more granular control.

Status: New
Kudo Collector

If you vote for this, please consider voting for this idea also:


I have IT administrators of organisations that I've built flows for, screaming out for the ability to have administrative control over other people's approvals - as they should!



Not applicable

Delegation is an important function for MS Flow Approval.

The current problem is that after Approval has been sent out, we can do nothing except waiting. 

Not applicable

Agreed wholeheartedly - the ability to handle the approval for a manager, should they be on vacation or away for an extended duration (or an approval absolutely needing OK'd before moving forward and in an emergency situation), is a necessary business function.  


If it were possible to somehow capture a Flow ID automatically (e.g. when a Flow is created) and then cancel that Flow via another flow (kicked off from PowerApps, persay) would help bridge this need.  That the ID is not made available as a function to store makes this operation impossible.


Build more functionality in approvals!!

Advocate III

This is a much needed feature. How can you not allow someone to complete the approval on someone else's behalf. This is basic approval process requirement. Come on - it's 2020 Microsoft!

One (at least an admin) should be able to approve or re-assign an approval to someone else. 

Please make this available ASAP.

Responsive Resident

Please Microsoft we need this!