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Change sender of Flow Approvals

We need an option to change the sender address of the Flow approval emails. These are currently always sent from "" and this cannot be changed. 


"Email with options" is not an option as we need the functionality of tasks, reassign, etc.

Approvals without sending the standard email is no workaround as we lose the functionality of easy approvals via email with buttons on the smartphone.


A field to define the sender adress is required for the approvals like it is in the step "send mail from a shared mailbox".

Status: New
New Member

Users above listed all the challenges we are having now.  Imaging this:

You have a flow build for funding approval that will go up to the chain of command.

Bob is asking for $2mil fund to start his critical project for the company.

The flow goes on and send an email to CFO and corporate controller from a [Microsoft] email address;

when those C level officers (CEO, CIO, CFO, CxO... etc.) see that and found out someone is asking for $2mil funding.


Guess what will they do? DELETE the emails!!  The C level officers are trained very well not to open any possible phishing emails and delete them right away.


Now Bob is trying his best not to cry and call every approvers explain why the approval requests were sent from Microsoft; and, of course, who Bob is going to call next and yell at?  The IT department...


Please allow us to configure the Flow Approval send from, no more nor


New Member

7/29/21 - 


Agreed, we need the ability where emails generated by an Approval can be changed from being sent by "Microsoft Flow" ( to instead being sent from a specific user. 


In current state, this is causing approvals to appear as coming from EXTERNAL in Outlook and thus filtering the emails to different queues / folders. Whereas, if we could set it from a specific internal user, this would not be an issue and the approvers would know specifically who is sending them the approval request.


Considering we currently have the ability in the "Send an email (V2)" feature in PowerAutomate to choose "From, To, CC, BCC, etc", I'm curious as to why this hasn't been implemented for Approvals.


Any updates on when this change can be implemented for Approvals?