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Create a Flow consumer license that is less expensive than the new Premium licensing

(This applies to PowerApps and Power BI as well)

 

We have a pretty small number of people in the organization that would qualify as content creators - people who would use Flow to build and/or modify workflows.  We have a much larger number that could potentially participate in a workflow (perhaps being an approver in an approval step).

 

With the licensing changes coming in October, if we want to use Premium features (like the approvals with custom options) we would need to license everyone who may be assigned one of the Premium approval steps.  Since those people can reassign their approval step to anyone else in the organization (without knowing if that person had a Premium license or not), we're left with either not using the Premium features at all OR using the business process Flow licensing with runs $6000/year - a lot for just one flow.

 

Once again, as happened with the Power BI licensing changes a few years ago, Microsoft is making a licensing change "to make their licensing simpler" that will result in us restricting adoption of their tools because of the sudden and large jumps in cost.

 

I love the Power Platform tools and see how they could be a huge benefit to our business, but it gets harder to sell anyone on them when MS keeps making the licensing so much more expensive as soon as they gain some traction.

 

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We'd have to fork out $1.5 Million USD per annum if we want to create a PowerApps Portal for 3000 users to use every working day. There's no mobile apps with that either. They need to use it in a browser (PC/Mac, or mobile).

Seemed like such a good idea, but instead I'm now having to redevelop my strategic plan for next year to remove PowerApps. I'm assuming the licenses for the "normal" PowerApps will just keep cranking up as businesses start relying on them.

 

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Just voicing my opinion that with the new licensing scheme, Flow is not worth the cost anymore, unless literally only one person is going to use it heavily.

 

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@downwardCorgi  I think Flow can still make sense (for the time being) if you don't use any of the premium connectors.  For Office 365 content related Flows (like SharePoint content or emails) it can still work with no additional licensing beyond the O365/M365 license.  However, as we've seen in the past, MS can change that AT ANY TIME to make something that was included previously (like SQL Server connectors) and make them premium.

 

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@bnewmanYes, I JUST learned that Office 365 licenses can still use Flow for no additional cost IF you only connect to Office 365 applications. In my organization, that actually solves everything because we're only using Flow that way currently. But I will for sure keep in mind that MS can pull it right out from under us at any point, and I will be sure to bring that up as a negative when making proposals for new implementations.

 

Level: Power Up

We're actively looking at other options for our workflows. Our ERP vendor Infor has some really strong options in this space, so we've removed Flow from our strategy except for fringe requirements that we can redevelop easily if (when?) Microsoft pulls Flow completely out of the E3 Office 365 feature set. Up to two months ago I was buoyantly recommending Office 365 as a killer strategic pathway and now I'm having to walk my comments back and go back to market for some features, which is irritating and unproductive.