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Customising body of approval email


As we know in the approval email there is more text than we want.

flow.JPGHere the text in the box is not from the users side.Its from the flow only.But if anyone wants to remove this text they cant.

Aslo we need to remove the line below 'Request your input' text 

So please make it possible so that we can use this flow as we want.

Status: Completed

You can now disable the built in email and thus send out a fully customized email with any content you want and buttons / links or whatever presination that can take the user to the approval center. Read more about that here:

Not applicable

I would love an opportunity to provide feedback in the approval email process. as i understand it i can add a button but cant work out if there is a way to 'reject with reply'.

Kudo Collector
Kudo Collector

I would like to have the option to change the default wording: 'Request for your input' in the approval email.



Not applicable

sharepoint - when user send specific document edit permission to manager, manager can receive approval request email and if manager do check yes user can be assigned edit permission by requested documents.


please anyone help me 🙂

Thank you


I would love to be able to add a custom logo to the approval emails. Maybe it could be done by adding a link / uploading a picture in directly inside the action.


It could replace the Flow-logo. I can imagine a lot of companies would like that.





Advocate I

I would love to have this option as well. It could provide feedback and context for an approval or rejection to the initiators of a flow. If the flow acknolagment screen had a message box, it could be used to get the feedback text, that way you would not have to retrive the text from an email. 

New Member

We too, need to translate the wording to spanish.

New Member

 Looking for the same and including modifying the footer text.

Advocate II

I think that it is more convenient to allow you to browse the text even after approval.

Not applicable

I need the ability to edit approval flow emails in the following ways:


1. remove my name and picture from the approval email.  I am the creator of the flow but I am neither the requestor or approver involved in this approval process. 


2. Make the relevant information in the email highlighted or more prominent.  example:  I have created a vacation request flow.  I have added the start date, end date, type of time off, and employee name but the text is not very prominent. 


3. ability to prototype the actual email and edit it.  Its quite busy in a visual sense but I don't see a way to truly format the email. 


Sharepoint Designer included all of these abilities

Advocate II

Item # 1 is especially relevant. Teh creator of the Flow itself is the least important piece of data to send to the approver. Most important would be the 'Created by' for a SharePoint list or library item.