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arbangara99

How can you send a reminder to approver?

Submitted by Advocate I on โ€Ž11-06-2016 05:23 AM

My flow sends out an approval email to a user, how can I remind him after number of days if he doesnt approve? 

Status: New
7 Comments (7 New)
Comments
Anonymous
Not applicable
โ€Ž03-15-2017 11:39 AM

I didn't find activities for reminder approval & reminder notifications in Flows. Can anyone tell me when these actions gets updated in Flows. 

arbangara99
Advocate I
Advocate I
โ€Ž03-15-2017 09:02 PM

I dont think there is a straight one. But I have created a wrok around like this from a Sharepoint List:

 

Once a week, 'recurrence' will 'get all items' from the list

It will check (condition) in the status column (contains) for the term "approved"

(IF NO) If it is not there, it will trigger reminder email to the responsible user.

 

I am not sure what is your case, jut thought of sharing what I have done.

 

Konki
New Member
โ€Ž04-06-2017 08:44 AM

anyone has update on this?  Arbangara99 can you share more details how you set this up?

arbangara99
Advocate I
Advocate I
โ€Ž04-09-2017 11:48 PM

@Konki

 

I made a work around. I update a field in the Sharepoint list when the item get approved as "approved". 

I created a recurrence flow to get all items once in a week, check for this field, if that field doesnt contain "approved", it sends a reminder email. If that field contains "approved" does nothing.

Hope it helps.

Konki
New Member
โ€Ž04-10-2017 09:13 AM

Hi @arbangara99

 

If you can send screenshot of how you set up recurrence that would be great.  Also does it actually sned approve reject again or just reminds them?  

abakcuh
New Member
โ€Ž08-03-2017 10:08 AM

Hi,

I like the workaround

 

"I created a recurrence flow to get all items once in a week, check for this field, if that field doesnt contain "approved", it sends a reminder email. If that field contains "approved" does nothing.

Hope it helps."

 

My Question however is if the manager doesn't approve for a few weeks or days do you end up with multiple running flows?  When they do actaully approve one of them do the rest stop running? 

Anonymous
Not applicable
โ€Ž07-19-2018 01:56 PM

This would be super useful to resend the approval task at a set reminder interval.  This works when building out workflows in SharePoint Designer, but since flow is supposed to replace SP Designer, it seems like a major miss not to have a resend/remind option build into the approval step.  My workflow is too complicated to do any of the work around options I have found, so I am left with no way to use Flow to build my workflow since the reminder is extremely important to our process.