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Planner: get more details from a task in planner (e.g. Comments, assigned To, Label, Attachments, ..

Currently the Action "Get Task Details" only returns the Task Title and Description. It would be very useful if more information can be retrieved via the Task Details action (e.g. Comments, Assigned To, Label, Attachment, Dates, Checklist). I'm thinking of scenarios like creating a SharePoint Item or Excel line based on the information after task completion (and Approval).

Status: New
Comments
Anonymous
Not applicable

@Haufe 

Checklist and assignments are outlined in this thread:

https://powerusers.microsoft.com/t5/Flow-Ideas/access-to-assignee-parameter-in-planner-Tasks/idi-p/4...

 

You'll have to be more specific about what attachment. 

 

Josh. 

Regular Visitor

@Anonymous 

 

Josh, I am looking how I can copy the check list from one task to another task. I reviewed your link that you provided on how to accomplish this but I did not see anything related to the checklist. It appeared that everyone was talking about how to assign users to a task.

 

What I currenlty have is the ability to copy a template bucket that never changes over to another bucket but I am missing the checklist. I am not worried about bringing over the comments section althought it would be nice. I primary need the checklist.Capture.PNG

Advocate II

This is a big requirement ... based on the Flow actions there needs to be the ability to add Checklist items to a task.

 

Based on another data source's actions this can affect the requirements of a given task, and whether or not a checklist item is still relevant.

New Member

Olá!
Eu gostaria de ter mais gatilhos do Planner no Flow.
Hoje eu estou tentando criar um fluxo que me mande uma mensagem pelo Teams, quando uma tarefa atribuída a mim tiver um novo comentário. Ainda não consegui. Aceito sugestões.
Sucesso para TODOS nós!


Hi!

I would like to have more Planner triggers on Flow.
Today I'm trying to create a flow to send me a message by Teams, when a task assigned to me has a new comment. I could not yet. I accept suggestions.
Success for ALL of us!


Leandro de Abreu Mascarenhas
leandro.mascarenhas@produtivit.com.br

Advocate II

@Stmo wrote:

Currently the Action "Get Task Details" only returns the Task Title and Description. It would be very useful if more information can be retrieved via the Task Details action (e.g. Comments, Assigned To, Label, Attachment, Dates, Checklist). I'm thinking of scenarios like creating a SharePoint Item or Excel line based on the information after task completion (and Approval).


Agreed, @Stmo .

 

I guess the more technical out there could leverage the Graph / Planner REST API (v.1.0), but it's hardly ideal for those of use without the coding skills (which is the majority, and the reason that flow/powerapps exist, kind of) to implement. Plus, unless I'm blind half the stuff we're asking for here doesn't seem to be available there, either. 😞

Helper I

And... I just went through the whole process of developing a custom connector to get the Planner Task Conversation threads for my PowerApp only to find that in order to actually use the connector we have to upgrade our PowerApp licence to Plan1. As a school on Education License A3, that means tripling our per user per month costs! Just to get data that should be provided via the standard connector. 

 

So, so, disappointed. I just wasted days of work. 😞

 

Edit 1: Hmmm... maybe not. PowerApps message might have been misleading. I am testing now whether a test app utilising the custom connector will work under our current licence. I will report back but if anyone who know could add any info about this that would be great.

 

Edit 2: Actually, now I get it. My custom connector works only because we are on a PowerApps trial.

 

So, here is the deal (or scam, depending on how you look at it). Office 365 licenses allow you to use the standard connectors in PowerApps. However, those standard connectors are deficient, probably intentionally, in my view.

 

e.g 1: with a call to MsGraph for a task description record you can get the description, the checkboxes, etc

https://docs.microsoft.com/en-us/graph/api/resources/plannertaskdetails?view=graph-rest-1.0 

However for the standard connector that does the same call under the hood, you can only get the description:

https://docs.microsoft.com/en-us/connectors/planner/#gettaskdetails_response 

What could be the technical reason for that? I cannot think of one.

 

eg 2: As far as I can find, there is no way to get the conversations (comments) on a task with the standard connectors but of course you can using a custom connector via MsGraph, once you pay the fee:

https://graph.microsoft.com/v1.0/groups/{groupid}/threads/{threadId or conversationThreadId}/posts 

 

As far as I can tell from the confusing PowerApps licensing information, the price of the PowerApp Licence that will enable us to get our own data back will triple our monthly costs. Microsoft could easily return the extra fields and add the required rest end points so the standard connectors could return all the data one can get via MsGraph, but they choose not to, it seems.

 

So, I am stopping my development because I have no way to get our data back without paying ridiculous money. And the reason I needed that in the first place was to plug functional deficiencies in MsPlanner that mean we cannot do such simple things as search for a task by name. I would love to be shown I am wrong so I can get our data back in a useful form, so if I have missed something please let me know.

 

So disappointing that a company with the monopoly and resources behaves this way.

 

Murray,

a VERY unhappy Microsoft customer.

Regular Visitor

@murrah , if you develop your solution by using a unique service account which triggers the flows in response to actions taken by all your userbase then you can save up costs by running it all through there. You would just need to lincense one user (your service account) and develop your flows for this account only. The triggers used should be applied to plans globally, so that would mean using triggers of the likes of "When a task is created", etc. Hope this helps.

Continued Contributor

Is there a way to get task priority and progress as well using flow?