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Print or copy Flow steps for documentation

I would like to be able to copy or print my Flow steps and actions to a text file. This woudl be very useful to document what I have done and allow me to be able to reproduce, record and analyse Flows that I have created.

Status: New
Comments
harzicn
Kudo Collector

100% agree with this. Recently a collegue made some changes to a form and I needed to get back to the correct configuration. It would have been so helpful to have had a tanscript of the variables and collections to work out what had been broken. Also for future-proofing and documenting apps, this would be greatly beneficial. Thank you.

SteveTurner
Frequent Visitor

+1 from me, would be really useful for documentation

Rus
New Member

+1 why don't we have this already!!

aguenena
Regular Visitor

this is most needed for complicated flows

Anonymous
Not applicable

I really need this, I am currenty trying to do this using visio

 

Anonymous
Not applicable

+1 for me too!

 

I would like 2 levels of "detail":

  1. Show all blocks related to the decision making in the Flow, so all logic expanded but the real action blocks collapsed.
  2. Zoom in on the details per action block

Thanks for considering this.

 

Regards,

Rob.

kenjones14
Frequent Visitor

I agree that this would be very helpful.  Good suggestion by @Anonymous  (Rob)

 

Currently, I do the following and store it all in OneNote:

- written outline of what the flow is doing

- screenshots (all block expanded)

- copy-and-paste on variable names and their value/expression

- (same for Compose) names

- export the Power Automate flow to a zip file (with same name as the flow)

 

Thanks,
Ken

r_heibel
Regular Visitor

+1  usfull to present to Managment rather than manualy recreating in viseo or word smat shapes etc..

DeeTronSEAM
Kudo Collector

For those attempting to get a screenshot of the flow as it appears in the designer, somebody pointed me to a Chrome (or Edge) extension called GoFullPage.  It does a great job of capturing exactly what you see on the screen, though you need to open up all the flow's actions that you want visible in your printout.

 

https://chrome.google.com/webstore/detail/gofullpage-full-page-scre/fdpohaocaechififmbbbbbknoalclacl

 

Obviously, this does nothing for exporting the flow contents as a text file.

As a workaround (or perhaps as an overkill at text "documentation"),  one can export the flow and then get the flow's JSON definition.  Not the prettiest thing to look at, but it is HIGHLY detailed (as it is the actual flow in its "native" text form).  Here are some screenshots using a flow exported as a ZIP package named TEMPOFBETAMASTERFLOW_20211101092616.zip which was extracted to folder TEMPOFBETAMASTERFLOW_20211101092616:

Path to the definition.json file....

DeeTronSEAM_0-1636831598928.png

 

Partial example of the contents of the definition.JSON file:

DeeTronSEAM_0-1636833383194.png

 

 

Be aware that the order of the actions in the JSON file does NOT have to follow the run order as shown in the designer.  It usually does, but it's the runAfter property of each action that the JSON definition uses for the run/layout order of the actions.

 

Craig_Humphrey
Advocate IV

FYI GoFullPage and other full page screen capture tools - including Edges' own - no longer work as Power Apps/Automate blocks the use of scripts, including extensions...

 

I guess this means we have to write a Power Automate Desktop flow to do the capture for us? How ironic.