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Sk-73
Helper III
Helper III

I have created a power automate flow, how do I publish it to sharepoint?

Dear all,

 

As per subject. How do I publish the flow to SharePoint? I just started to learn Power Automate for 3 days. 

Type: Approval flow.

Objectively: The user can go to SharePoint to raise a request to whitelist the particular email domain. IT dept will receive the Email notification.

Please see the below attached. The flow I created name is "Approval flow for test".Screenshot_1.pngScreenshot_2.pngUntitled 1.pngUntitled.png

 

I will need your kind advice on this.

Thank you.

 

1 ACCEPTED SOLUTION

Accepted Solutions
v-chenzhi
Community Support
Community Support

Hi @Sk-73 ,

 

Do you have three columns type of Person in SharePoint?

Do you want Line manager and Senior Manager to sequential approval?

How to update the status, we can use update item action.

I have a test for your reference, please try the following workaround.

I have this in SharePoint.

vchenzhi_0-1637208591282.png

Here is the flow.

vchenzhi_1-1637208591285.png

vchenzhi_2-1637208591290.png

vchenzhi_3-1637208591294.png

vchenzhi_4-1637208591295.png

vchenzhi_5-1637208591297.png

After both approvals are passed, the status is updated to approved

vchenzhi_6-1637208591298.png

 

 

Best Regards,

Zhi Chen

View solution in original post

12 REPLIES 12
v-chenzhi
Community Support
Community Support

Hi @Sk-73 ,

 

Could you show me more about your flow and explain your needs?

  1. Will the records in SharePoint be added to the whitelist?
  2. Or add email to SharePoint after approval.

I assume you want to run flow when selecting a existing record in SharePoint.

I have a test for your reference, please try the following workaround.

I create two columns in SharePoint.

vchenzhi_4-1637057945151.png

Here is the flow.

vchenzhi_5-1637057945155.png

 

vchenzhi_6-1637057945157.png

 

vchenzhi_7-1637057945158.png

Best Regards,

Zhi Chen

Hi @v-chenzhi 

Thanks for getting back to my post. Do you mind I PM you?

 

 

v-chenzhi
Community Support
Community Support

Hi @Sk-73 


May I ask you some questions?


1. If possible, Could you please show me your SharePoint list?
2. What does "user raise a ticket in Share Point" mean, add a new record in SharePoint?
3. What does 'After the user submits the form' mean, save the record or submit form in APPs?
4. Is "Default Status" a Choice column in SP?

 

 

Best Regards,

Zhi Chen

Hi Chen Zhi,

 

Sure. here is my share point list.

Share Point List.png

 

For ur Q2.

In this case, it should be considered to add a new item, I guess?

 

Q3

Save the record after filling up the request form in Share Point.

 

Q4

Ideally, the default status is In progress, and after the line manager and the senior manager approve the request, the status will update to Approved.

 

My problem now is

1. I've managed to use the default template archive to send the approval to the line manager and the senior manager. Two managers already approved the request but the status still shows In progress. I tried to add Share Point in Power Automater but the flow is failed. Wondering to know how to makes it auto-update the status via Power Automate.

 

2. How to add send an email to the requester in Power Automate? I tried this way, for some reason, it doesn't work as expected.

Outlook send notification.png

 

Will be grateful for any help you can provide.

Sk73

 

Hi Chen Zhi,

 

I'd like to share more about the current flow error.

v-chenzhi
Community Support
Community Support

Hi @Sk-73 ,

 

Do you have three columns type of Person in SharePoint?

Do you want Line manager and Senior Manager to sequential approval?

How to update the status, we can use update item action.

I have a test for your reference, please try the following workaround.

I have this in SharePoint.

vchenzhi_0-1637208591282.png

Here is the flow.

vchenzhi_1-1637208591285.png

vchenzhi_2-1637208591290.png

vchenzhi_3-1637208591294.png

vchenzhi_4-1637208591295.png

vchenzhi_5-1637208591297.png

After both approvals are passed, the status is updated to approved

vchenzhi_6-1637208591298.png

 

 

Best Regards,

Zhi Chen

Hi Chen Zhi,

 

Thank you very much for your kind assistance. The first time I follow your pic guide created the flow from my end, the condition got an error. Is ok, I will try again then update you.

 

Can I check with you, please see the below attached.

 

Screenshot_5.png - 3.png.png

 

I'd like to know, how can we add send an email to the arrow pointing there instead of compose?

 

Thank you. 😉

Hi Chen Zhi,

Let me add on and explain the error I encounter now.

So, I add the Outlook component and choose to Send an email (V2) to the as I mentioned in the last reply red color arrow area.

Send an email (V2).png

 

What happens when I run the test.

 

Send an email (V2) Error.png

 

The first approval was sent to the line manager, then after the line manager approved, it will auto send the 2nd approval to the senior manager, after the senior manager approved the next is fall into the "No" area and trigger send the rejected email to the user.😂

 

If the send an email succeeds, then I want to add the Share Point component "Update item" I'm not sure if this is correct, or I should add "Share Point update item first" then only send an email to inform the requester?

Hi @Sk-73 ,

 

We can update item and then send the email.

By the way, if the line manager rejects the first approval, we also need to update the status to rejected.

 

vchenzhi_0-1637218522584.png

If the result is approved, it will be updated as approved, otherwise it will be rejected.

vchenzhi_3-1637218910661.png

 

 

Best Regards,

Zhi Chen

 

Hi @v-chenzhi ,

Thank you for all the advice with the pic guide, very helpful and very appreciate.

End up I didn't add the send email component into the flow.

Reason: Trying to simplify the flow, follow your pic guide set up the share point update status, this looks good enough. I will have a discussion with my team tomorrow.

 

Please see the below attached.   😃

Screenshot at Nov 18 23-24-48.png

By the way, do you know how to turn off the Teams notification? 😅

When a new item is created, the user first will receive the notification in Teams then later will receive the email.

Is it possible can make it only one notification?

Hi @v-chenzhi 

Can I check with you, do you know what triggers the approval power automate send duplicate approval to the approver?

Quite strange, because sometimes happen only. Is not all the time.

Sk73_0-1637391574073.png

 

 

Sk73_1-1637391701245.png

 

 

Sk73_2-1637391817452.png

The two red colour arrows, please see the below.

 

Sk73_3-1637391865894.png

 

Grateful if you can provide some advice. Thank you.  😉

 

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