cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
Dimmy
Frequent Visitor

Approval limitations?

Has anyone come across any limitations using the Approvals connecter in Power Automate / Teams?

In particular, 

Dimmy_0-1666654725074.png

 

I'm trying to send an approval request to 7 people where only 1 needs to approve. 

To populate this field, my flow uses (In a parallel action before approval step) the Office 365 Groups connecter to list the members of my Approver group then using an Apply to Each, I'm appending the emails to a string variable using ; as a separator.

 

My issue is that only 5 out of the 7 people received this request...

I can use the Audit feature in Office365 Admin > Compliance to see who viewed the Approval request but I can't seem to find a way to see who actually got the request just to check IF the flow didn't populate the "Assign To" field in time.

 

Any ideas?

 

6 REPLIES 6
v-xiaochen-msft
Community Support
Community Support

Hi @Dimmy ,

 

I created an approval with 7 approver and they all received the approve.

You can see it in teams approval app.

vxiaochenmsft_0-1666667463880.png

Best Regards,

Wearsky

To check who was assigned you can go back into your flow run and click on the Start and wait for an approval to see all the details. This should show you everyone that was assigned. If it doesn't include everyone you expect then click on each of your append actions to see if some of them have empty emails, etc.


----------------------------------------------------------------------
If I've answered your question, please mark the post as Solved.
If you like my response, please consider giving it a Thumbs Up.
Dimmy
Frequent Visitor

@v-xiaochen-msft 

My flow is initiated by a API call to Power Automate which I pass through the initiator's UPN for me to set as the "requester" for my approval step.

 

@grantjenkins  and @v-xiaochen-msft 

I think my only way around this is to add a service account to the "assign to" field so that I can use it as a means to monitor who receives the request.

 

Thanks for the help 😁

v-xiaochen-msft
Community Support
Community Support

Hi @Dimmy ,

 

Actually, the approval request are stored in dataverse 'Approval request' table.

vxiaochenmsft_0-1666854354967.png

 

Best Regards,

Wearsky

Hi @v-xiaochen-msft , that is a good find! will keep this in mind!

Thanks for passing that on.

 

Unfortunately, it doesn't seem to hold who received the approval request (Unless I'm doing something stupid).

 

I think what is making this difficult for me is that I'm using Flow to create an approval request on behalf of another person and sending that approval to 7 other individuals. 

 

Kind regards,

 

Dimmy

There are three tables in Dataverse that contain relevant information about your approvals.

 

Approvals has the main information about the approval.

Approval Requests contains each of the people that received a request

Approval Responses contains each of the responses. If first to approve it this would only contain a single response. If all must approve then it would contain all responses up until/if someone rejected, etc.

 

See flow below that can get information on a specific approval by passing in the Approval Id as input.

 

grantjenkins_0-1666915957406.png

 

The Trigger takes in a single input of type string - the Approval Id that you want to get information for.

grantjenkins_1-1666916009651.png

 

The List rows approvals gets data from the Approvals table filtering on the property:

 

msdyn_flow_approvalid

 

grantjenkins_2-1666916059593.png

 

Because we can potentially get more than one row, we can use a Apply to each to iterate over the rows. In this case there will always be one at most.

 

Then we can just get the rows from the Approval Requests and Approval Responses tables filtering on the Approval Id. The filter columns are:

 

msdyn_flow_approvalrequestidx_approvalid
msdyn_flow_approvalresponseidx_approvalid

 

grantjenkins_1-1666917074855.png

 


----------------------------------------------------------------------
If I've answered your question, please mark the post as Solved.
If you like my response, please consider giving it a Thumbs Up.

Helpful resources

Announcements

Community will be READ ONLY July 16th, 5p PDT -July 22nd

Dear Community Members,   We'd like to let you know of an upcoming change to the community platform: starting July 16th, the platform will transition to a READ ONLY mode until July 22nd.   During this period, members will not be able to Kudo, Comment, or Reply to any posts.   On July 22nd, please be on the lookout for a message sent to the email address registered on your community profile. This email is crucial as it will contain your unique code and link to register for the new platform encompassing all of the communities.   What to Expect in the New Community: A more unified experience where all products, including Power Apps, Power Automate, Copilot Studio, and Power Pages, will be accessible from one community.Community Blogs that you can syndicate and link to for automatic updates. We appreciate your understanding and cooperation during this transition. Stay tuned for the exciting new features and a seamless community experience ahead!

Check Out | 2024 Release Wave 2 Plans for Microsoft Dynamics 365 and Microsoft Power Platform

On July 16, 2024, we published the 2024 release wave 2 plans for Microsoft Dynamics 365 and Microsoft Power Platform. These plans are a compilation of the new capabilities planned to be released between October 2024 to March 2025. This release introduces a wealth of new features designed to enhance customer understanding and improve overall user experience, showcasing our dedication to driving digital transformation for our customers and partners.    The upcoming wave is centered around utilizing advanced AI and Microsoft Copilot technologies to enhance user productivity and streamline operations across diverse business applications. These enhancements include intelligent automation, AI-powered insights, and immersive user experiences that are designed to break down barriers between data, insights, and individuals. Watch a summary of the release highlights.    Discover the latest features that empower organizations to operate more efficiently and adaptively. From AI-driven sales insights and customer service enhancements to predictive analytics in supply chain management and autonomous financial processes, the new capabilities enable businesses to proactively address challenges and capitalize on opportunities.    

Summer of Solutions | Week 3 Results | Win free tickets to the Power Platform Conference

We are excited to announce the Summer of Solutions Challenge!    This challenge is kicking off on Monday, June 17th and will run for (4) weeks.  The challenge is open to all Power Platform (Power Apps, Power Automate, Copilot Studio & Power Pages) community members. We invite you to participate in a quest to provide solutions to as many questions as you can. Answers can be provided in all the communities.    Entry Period: This Challenge will consist of four weekly Entry Periods as follows (each an “Entry Period”)   - 12:00 a.m. PT on June 17, 2024 – 11:59 p.m. PT on June 23, 2024 - 12:00 a.m. PT on June 24, 2024 – 11:59 p.m. PT on June 30, 2024 - 12:00 a.m. PT on July 1, 2024 – 11:59 p.m. PT on July 7, 2024 - 12:00 a.m. PT on July 8, 2024 – 11:59 p.m. PT on July 14, 2024   Entries will be eligible for the Entry Period in which they are received and will not carryover to subsequent weekly entry periods.  You must enter into each weekly Entry Period separately.   How to Enter: We invite you to participate in a quest to provide "Accepted Solutions" to as many questions as you can. Answers can be provided in all the communities. Users must provide a solution which can be an “Accepted Solution” in the Forums in all of the communities and there are no limits to the number of “Accepted Solutions” that a member can provide for entries in this challenge, but each entry must be substantially unique and different.    Winner Selection and Prizes: At the end of each week, we will list the top ten (10) Community users which will consist of: 5 Community Members & 5 Super Users and they will advance to the final drawing. We will post each week in the News & Announcements the top 10 Solution providers.  At the end of the challenge, we will add all of the top 10 weekly names and enter them into a random drawing.  Then we will randomly select ten (10) winners (5 Community Members & 5 Super Users) from among all eligible entrants received across all weekly Entry Periods to receive the prize listed below. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once overall. If they are drawn multiple times, another user will be drawn at random.  Individuals will be contacted before the announcement with the opportunity to claim or deny the prize.  Once all of the winners have been notified, we will post in the News & Announcements of each community with the list of winners.   Each winner will receive one (1) Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value). NOTE: Prize is for conference attendance only and any other costs such as airfare, lodging, transportation, and food are the sole responsibility of the winner. Tickets are not transferable to any other party or to next year’s event.   ** PLEASE SEE THE ATTACHED RULES for this CHALLENGE**   Week 1 Results: Congratulations to the Week 1 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge.   Community MembersNumber SolutionsSuper UsersNumber Solutions Deenuji 9 @NathanAlvares24  17 @Anil_g  7 @ManishSolanki  13 @eetuRobo  5 @David_MA  10 @VishnuReddy1997  5 @SpongYe  9JhonatanOB19932 (tie) @Nived_Nambiar  8 @maltie  2 (tie)   @PA-Noob  2 (tie)   @LukeMcG  2 (tie)   @tgut03  2 (tie)       Week 2 Results: Congratulations to the Week 2 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Week 2: Community MembersSolutionsSuper UsersSolutionsPower Automate  @Deenuji  12@ManishSolanki 19 @Anil_g  10 @NathanAlvares24  17 @VishnuReddy1997  6 @Expiscornovus  10 @Tjan  5 @Nived_Nambiar  10 @eetuRobo  3 @SudeepGhatakNZ 8     Week 3 Results: Congratulations to the Week 3 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Week 3:Community MembersSolutionsSuper UsersSolutionsPower Automate Deenuji32ManishSolanki55VishnuReddy199724NathanAlvares2444Anil_g22SudeepGhatakNZ40eetuRobo18Nived_Nambiar28Tjan8David_MA22  

Updates to Transitions in the Power Platform Communities

We're embarking on a journey to enhance your experience by transitioning to a new community platform. Our team has been diligently working to create a fresh community site, leveraging the very Dynamics 365 and Power Platform tools our community advocates for.  We started this journey with transitioning Copilot Studio forums and blogs in June. The move marks the beginning of a new chapter, and we're eager for you to be a part of it. The rest of the Power Platform product sites will be moving over this summer.   Stay tuned for more updates as we get closer to the launch. We can't wait to welcome you to our new community space, designed with you in mind. Let's connect, learn, and grow together.   Here's to new beginnings and endless possibilities!   If you have any questions, observations or concerns throughout this process please go to https://aka.ms/PPCommSupport.   To stay up to date on the latest details of this migration and other important Community updates subscribe to our News and Announcements forums: Copilot Studio, Power Apps, Power Automate, Power Pages

Top Kudoed Authors
Users online (2,916)