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AMcmasterSage
Helper I
Helper I

Attachments on Approvals from forms

Hi,

I'm trying to build a function into my approval flow where the file attached to a Microsoft Form submission is then attached to the following approval request. Is there a step I need to follow so that the file gets attached to the approval in the format it was submitted? Right now everything just converts to a generic file.

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Pstork1
Dual Super User
Dual Super User

I've got a walkthrough that I did on my Blog of just that scenario.  You can read it here:

Emailing File Attachments from Forms with Power Automate – What Me Pa..Panic? (dontpapanic.com)



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7 REPLIES 7
Pstork1
Dual Super User
Dual Super User

I've got a walkthrough that I did on my Blog of just that scenario.  You can read it here:

Emailing File Attachments from Forms with Power Automate – What Me Pa..Panic? (dontpapanic.com)



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Hi,

This will work when attaching files specifically to an approval step, yes? I'll try and work through it now and see what I get.

Yes, the walkthrough is about taking a file uploaded in response to a question in Microsoft Forms and sending it out for Approval using Power Automate.



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e-wei
Frequent Visitor

Hi, is it possible to send the ms forms response itself and their attachments to approval? So the manager has to see the submitted forms and their attachment before approve or reject

 

Pstork1
Dual Super User
Dual Super User

There is no form that you can just attach.  But you can save the answers from the form response into the body of the approval or a pdf that you attach.  YOu would need to add the questions themselves since they aren't provided as part of the response.  However, each question would need to be handled individually since they don't come in as any kind of array.



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e-wei
Frequent Visitor

Thank you @Pstork1 for your quick response. However I think it would be a possibility to increase the usage of MS Forms, if the responses could be automatically saved as pdf in best case with possibility to save on it also the approval results. We will be able to save a lot of time and paper in daily business, where forms could be one possible tool for. Maybe if you have some idea for workaround, please, let me know

Pstork1
Dual Super User
Dual Super User

I agree it would be nice, but unfortunately, that functionality doesn't exist in forms today and I haven't seen it on the road map.  As I said, it is possible to do what you are asking, but it would be a completely manual process to build out the form in the flow and save it as a PDF.



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