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Anonymous
Not applicable

Automatically delete files in Document Library after X days

Hi,

 

How can i create a flow so that everytime a file is created/added in a SharePoint Document Library, that the particular file than will be deleted in lets say in "7 days".

 

The point is that the no files older than 7 days will stay in the Document Library.

 

Thanks...

 

 

 

32 REPLIES 32

That part of the condition is just formatting the "Created" field for the file in the "g" DateTime format and then adding 30 days to whatever that created date is. Created field is just the DateTime of whenever the file was placed in the folder. The condition then checks the date and time (in my case utcNow('g')) to see if it is greater than created+30 days.

Looks like you have the exact same setup as mine, except for the "Get files (properties only)" section.

 

I have my "Limit Entries to Folder" set to my 30 Day Repository folder. Within your EJL test library add in a folder you'd like to drop files to auto-delete from then select that folder from the picker. The flow should be able to grab the properties once you do that.

Thank you!! I will give that a try when I look at it later this week. Appreciate the response! 

valentinaG
Regular Visitor

Hi 

and if I wanted to delete folders and sub-folders as well as files?

Thanks

Hello, Valentina!

 

Did you find any solution to delete folders and sub-folders?

I'm stuck on it 😅

When using the flow that you stated, I am running into issue because there are subfolders that are causing the flow to fail.  Any idea how to circumvent the problem?

 

Edit:

I figured out that I could add to the conditional statement with an "And" the "IsFolder" "is equal to" "false".  So, as long as the item is not a folder the conditional statement would run.

Anonymous
Not applicable

@gamoraes And how would you change the flow if you want to delete file older than lets say 14 hours 

I will appreciate if you can share a screenshot for that flow 

 

thanks and regards

I have a similar workflow that delete files after xx number of days.  I tested the workflow by incrementing a counter when condition is matched.  Everything runs correctly.  But when I add the Delete action, then i get this error message "An action failed. No dependent actions succeeded.".  
Anyone has any idea how to fix this?   Thanks.

TC416_0-1683228947621.png

 

Nevermind my previous post. The issue is resolved.

Hi @JBlaiser, thank you for posting this update. I am using the flow and it is happily working. Can you advise how the flow can be adapted to also delete folders/subfolders that are also older than xx days? Thank you

Hi,

I stumbled upon this thread as I have the same problem. 🙂
What happens if the result list of old files is larger than the magic 5000 threshold? Are only the first 5000 deleted?

Best regards

How did you solve your case?

I initially set up a bunch of variables for URL and folder paths, and retention duration etc etc.  On saving the workflow, PA did not throw any error.  However when I tried running it, it triggered that error.  The error was subsequently traced to the use of some of the variables... in particular, the ones with URLs.   Once I have the URL statically coded in the flow instead of in variables, then everything works.

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