cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
ArnaudB
Helper I
Helper I

Breaking inheritance with Flow/PowerAutomate on a folder

Hello,

 

Trying power automate/Flow, i try to solve an issue.

My goal :

  1. Read an excel table (with student's mail),
  2. Create a folder with name "student mail", for each student, in a folder of a team,
  3. Remove members access,
  4. Grant access to the specific student and me.

The point 3 makes me cry as you can see on the captures. I am a owner of the team.

 

Capture 1 : http://tondamrik.free.fr/img1.png

Capture 2 : http://tondamrik.free.fr/img2.png

 

Probably, i misunderstand something but what ?

 

Thanks for your precious help.

 

1 ACCEPTED SOLUTION

Accepted Solutions

Hi, you are right there is an action 'Stop sharing an item or file' but you can't use a folder as an item for this action.
Hope it helps, please like it or mark it as a solution if it resolves your clarification or issue
-Sudharsan K...

View solution in original post

12 REPLIES 12
sudharsan1985
Solution Sage
Solution Sage

Hi, you had mentioned folder. Where is the folder? whether you are mentioning the folders in the SharePoint list or something. Also, the link to the images are broken.
Hope it helps, please like it or mark it as a solution if it resolves your clarification or issue
-Sudharsan K...

Hello @sudharsan1985 ,

 

First, thanks four your answer : links are able now.

 

In fact, i want to create a folder in tab "Files" of a channel in Teams. It works but it is shared with all members (students) and i want it shared only with one of them.
But i am not able to change permissions of this new folder.

My goal is to have a flow that creates a folder only shared with a student and me, for each student.

Hope, you'll see what i mean... 😕

Hi @ArnaudB 

The images are working now but I am sorry, I couldn't understand the language. Creating folders in the Files tab of the Teams Channel is nothing but creating the folder in the Teams associated SharePoint site. Before assigning the permissions or removing the permissions, you have to break the inheritance of the permission from the parent.

 

1. Please use the 'Send HTTP...' SharePoint action to break the inheritance and clear all the inherited permissions like shown below

image.png

 2. To find the role definition id, here I find the Contribute permission level id to assign to the user.

image.png

 3. The next step is to find the User's id, by using the action mentioned below. You have to pass the user's claims value to get the ID.

image.png

4Assign the permission to the user using user id and the role definition idimage.png

 

If everything goes well, only you and the student should see the folder. Try it and let us know if you have any issues.

 

 

Hope it helps, please like it or mark it as a solution if it resolves your clarification or issue
-Sudharsan K...


@sudharsan1985 wrote:

Hi @ArnaudB 

The images are working now but I am sorry, I couldn't understand the language. Creating folders in the Files tab of the Teams Channel is nothing but creating the folder in the Teams associated SharePoint site. Before assigning the permissions or removing the permissions, you have to break the inheritance of the permission from the parent.

 


I agree with the first point (Folder in Files tab in Teams = folder in SharePoint Site) ;-).
I have just thought that breaking inheritance could be done with the Flow "block" (?) : STOP SHARING A FILE as said in many docs and tutos.

There is here something with i don't figure out / don't understand.

And... thanks a lot to try understand my langage. Sorry.

 

Hi, you are right there is an action 'Stop sharing an item or file' but you can't use a folder as an item for this action.
Hope it helps, please like it or mark it as a solution if it resolves your clarification or issue
-Sudharsan K...

Hello @sudharsan1985 !

 

Aaaahh, that's why it doesn't work !
So i may go around  : one folder by student with access for all (inheritance) but each new file in the folder of student XXX is a trigger for stopping sharing this new file and granting specific access. It sounds to me like an acceptable solution. I will try.

 

Thanks for your time and precious advices.

Arnaud.

Hi, if you restrict the folder to yourself and the student, then the files inside the folder will inherit the permission of the folder by default and there is no need to break the inheritance of each file and do the same.
Hope it helps, please like it or mark it as a solution if it resolves your clarification or issue
-Sudharsan K...

I understand and i am able (i think) to do it with your advices, but all the teachers around me will not be able except if i use dynamic variables in the script and share it with them... hmmm... I will consider this possibility ;-).

 

Thanks.

Hello @sudharsan1985 

 

If you have time, i would like to have some explanations. I have 2 possibilities.

 

Possibility 1:

  1. The teacher creates an xlsx file with students's email and saves it on his OneDrive Business.
  2. Flow gets O365 teacher's profil...
  3. ... and lists rows in the xlsx file on teacher's drive.
  4. For each loop : CREATE A FOLDER named with students's email (or name from xlsx file);

 

The next step is to break inheritance on the folder and grant edit access to the students. But these actions need to get new folder'ID : i don't know how. On your captures, i can read  : 'list name' in the API REST. What is it please ?

 

Possibility 2 :

  1. The teacher creates manually a folder named DEPOT_DE_TRAVAUX and manually restrict the access (no access for visitors and members) : so, each new folder created in it can be view/edit only by the teacher and the student by inheritance.
  2. The teacher creates an xlsx file with students's email and saves it on his OneDrive Business.
  3. Flow gets O365 teacher's profil... ... and lists rows in the xlsx file on teacher's drive.
  4. For each loop : CREATE A FOLDER named with students's email (or name from xlsx file) Grant access to the student (edit mode).

Once again, i have to get the new folder's ID...

 

fig3.png

 

Your advices are welcome ;-).

Arnaud.

Good evening,

 

I think i have understood :

- the 'Listname' is a SP List in which you have written the name of the folder ? If it's correct, is there a way not to use a SP List ?
This or something like below could be a clue/way ? 

_api/V2.0/drive/root/Documents/{id of the folder}......

- using 'data operations', i got the ID of my new folder i was looking for ;-).

 

Thanks !

 

Hello,

 

I've gone forward
I am able to create one folder per student listed in excel file and grant edit access.

So i have decided to choose a way between the two i mentioned ; the flow must :

- create a folder named 'works' (for example...),

- break inheritance for it,

- create one subfolder per student in it,-

- grant edit access for each folder/student.

 

I am near from the solution, but Break inheritance is the last point i fall.

It seems that the process is too long, and ends by time-out. I had a look in 'result' and i saw : 'bad gateway'.

Could anyone give me a clue about this ?

 

fig4.png

 

Thank you,

Arnaud.

 

I have solved it.

My Uri wal bad formatted.

Now, my flow works !

Thanks.

Helpful resources

Announcements

Take a short Community User Survey | Help us make your experience better!

To ensure that we are providing the best possible experience for Community members, we want to hear from you!    We value your feedback! As part of our commitment to enhancing your experience, we invite you to participate in a brief 15-question survey. Your insights will help us improve our services and better serve the community.    👉Community User Survey    Thank you for being an essential part of our community!    Power Platform Engagement Team  

Tuesday Tip | How to Get Community Support

It's time for another Tuesday Tip, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.       This Week: All About Community Support Whether you're a seasoned community veteran or just getting started, you may need a bit of help from time to time! If you need to share feedback with the Community Engagement team about the community or are looking for ways we can assist you with user groups, events, or something else, Community Support is the place to start.   Community Support is part of every one of our communities, accessible to all our community members.   Within each community's Community Support page, you'll find three distinct areas, each with a different focus to help you when you need support from us most. Power Apps: https://powerusers.microsoft.com/t5/Community-Support/ct-p/pa_community_support Power Automate: https://powerusers.microsoft.com/t5/Community-Support/ct-p/mpa_community_support Power Pages: https://powerusers.microsoft.com/t5/Community-Support/ct-p/mpp_community_support Copilot Studio: https://powerusers.microsoft.com/t5/Community-Support/ct-p/pva_community-support   Community Support Form If you need more assistance, you can reach out to the Community Team via the Community support form. Choose the type of support you require and fill in the form accordingly. We will respond to you promptly.    Thank you for being an active part of our community. Your contributions make a difference!   Best Regards, The Community Management Team

Community Roundup: A Look Back at Our Last 10 Tuesday Tips

As we continue to grow and learn together, it's important to reflect on the valuable insights we've shared. For today's #TuesdayTip, we're excited to take a moment to look back at the last 10 tips we've shared in case you missed any or want to revisit them. Thanks for your incredible support for this series--we're so glad it was able to help so many of you navigate your community experience!   Getting Started in the Community An overview of everything you need to know about navigating the community on one page!  Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Community Ranks and YOU Have you ever wondered how your fellow community members ascend the ranks within our community? We explain everything about ranks and how to achieve points so you can climb up in the rankings! Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Powering Up Your Community Profile Your Community User Profile is how the Community knows you--so it's essential that it works the way you need it to! From changing your username to updating contact information, this Knowledge Base Article is your best resource for powering up your profile. Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Community Blogs--A Great Place to Start There's so much you'll discover in the Community Blogs, and we hope you'll check them out today!  Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Unlocking Community Achievements and Earning Badges Across the Communities, you'll see badges on users profile that recognize and reward their engagement and contributions. Check out some details on Community badges--and find out more in the detailed link at the end of the article! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Blogging in the Community Interested in blogging? Everything you need to know on writing blogs in our four communities! Get started blogging across the Power Platform communities today! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Subscriptions & Notifications We don't want you to miss a thing in the community! Read all about how to subscribe to sections of our forums and how to setup your notifications! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Getting Started with Private Messages & Macros Do you want to enhance your communication in the Community and streamline your interactions? One of the best ways to do this is to ensure you are using Private Messaging--and the ever-handy macros that are available to you as a Community member! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Community User Groups Learn everything about being part of, starting, or leading a User Group in the Power Platform Community. Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Update Your Community Profile Today! Keep your community profile up to date which is essential for staying connected and engaged with the community. Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Thank you for being an integral part of our journey.   Here's to many more Tuesday Tips as we pave the way for a brighter, more connected future! As always, watch the News & Announcements for the next set of tips, coming soon!    

Calling all User Group Leaders and Super Users! Mark Your Calendars for the next Community Ambassador Call on May 9th!

This month's Community Ambassador call is on May 9th at 9a & 3p PDT. Please keep an eye out in your private messages and Teams channels for your invitation. There are lots of exciting updates coming to the Community, and we have some exclusive opportunities to share with you! As always, we'll also review regular updates for User Groups, Super Users, and share general information about what's going on in the Community.     Be sure to register & we hope to see all of you there!

April 2024 Community Newsletter

We're pleased to share the April Community Newsletter, where we highlight the latest news, product releases, upcoming events, and the amazing work of our outstanding Community members.   If you're new to the Community, please make sure to follow the latest News & Announcements and check out the Community on LinkedIn as well! It's the best way to stay up-to-date with all the news from across Microsoft Power Platform and beyond.    COMMUNITY HIGHLIGHTS   Check out the most active community members of the last month! These hardworking members are posting regularly, answering questions, kudos, and providing top solutions in their communities. We are so thankful for each of you--keep up the great work! If you hope to see your name here next month, follow these awesome community members to see what they do!   Power AppsPower AutomateCopilot StudioPower PagesWarrenBelzDeenujialexander2523ragavanrajanLaurensMManishSolankiMattJimisonLucas001AmikcapuanodanilostephenrobertOliverRodriguestimlAndrewJManikandanSFubarmmbr1606VishnuReddy1997theMacResolutionsVishalJhaveriVictorIvanidzejsrandhawahagrua33ikExpiscornovusFGuerrero1PowerAddictgulshankhuranaANBExpiscornovusprathyooSpongYeNived_Nambiardeeksha15795apangelesGochixgrantjenkinsvasu24Mfon   LATEST NEWS   Business Applications Launch Event - On Demand In case you missed the Business Applications Launch Event, you can now catch up on all the announcements and watch the entire event on-demand inside Charles Lamanna's latest cloud blog.   This is your one stop shop for all the latest Copilot features across Power Platform and #Dynamics365, including first-hand looks at how companies such as Lenovo, Sonepar, Ford Motor Company, Omnicom and more are using these new capabilities in transformative ways. Click the image below to watch today!   Power Platform Community Conference 2024 is here! It's time to look forward to the next installment of the Power Platform Community Conference, which takes place this year on 18-20th September 2024 at the MGM Grand in Las Vegas!   Come and be inspired by Microsoft senior thought leaders and the engineers behind the #PowerPlatform, with Charles Lamanna, Sangya Singh, Ryan Cunningham, Kim Manis, Nirav Shah, Omar Aftab and Leon Welicki already confirmed to speak. You'll also be able to learn from industry experts and Microsoft MVPs who are dedicated to bridging the gap between humanity and technology. These include the likes of Lisa Crosbie, Victor Dantas, Kristine Kolodziejski, David Yack, Daniel Christian, Miguel Félix, and Mats Necker, with many more to be announced over the coming weeks.   Click here to watch our brand-new sizzle reel for #PPCC24 or click the image below to find out more about registration. See you in Vegas!       Power Up Program Announces New Video-Based Learning Hear from Principal Program Manager, Dimpi Gandhi, to discover the latest enhancements to the Microsoft #PowerUpProgram. These include a new accelerated video-based curriculum crafted with the expertise of Microsoft MVPs, Rory Neary and Charlie Phipps-Bennett. If you’d like to hear what’s coming next, click the image below to find out more!   UPCOMING EVENTS Microsoft Build - Seattle and Online - 21-23rd May 2024 Taking place on 21-23rd May 2024 both online and in Seattle, this is the perfect event to learn more about low code development, creating copilots, cloud platforms, and so much more to help you unleash the power of AI.   There's a serious wealth of talent speaking across the three days, including the likes of Satya Nadella, Amanda K. Silver, Scott Guthrie, Sarah Bird, Charles Lamanna, Miti J., Kevin Scott, Asha Sharma, Rajesh Jha, Arun Ulag, Clay Wesener, and many more.   And don't worry if you can't make it to Seattle, the event will be online and totally free to join. Click the image below to register for #MSBuild today!   European Collab Summit - Germany - 14-16th May 2024 The clock is counting down to the amazing European Collaboration Summit, which takes place in Germany May 14-16, 2024. #CollabSummit2024 is designed to provide cutting-edge insights and best practices into Power Platform, Microsoft 365, Teams, Viva, and so much more. There's a whole host of experts speakers across the three-day event, including the likes of Vesa Juvonen, Laurie Pottmeyer, Dan Holme, Mark Kashman, Dona Sarkar, Gavin Barron, Emily Mancini, Martina Grom, Ahmad Najjar, Liz Sundet, Nikki Chapple, Sara Fennah, Seb Matthews, Tobias Martin, Zoe Wilson, Fabian Williams, and many more.   Click the image below to find out more about #ECS2024 and register today!     Microsoft 365 & Power Platform Conference - Seattle - 3-7th June If you're looking to turbo boost your Power Platform skills this year, why not take a look at everything TechCon365 has to offer at the Seattle Convention Center on June 3-7, 2024.   This amazing 3-day conference (with 2 optional days of workshops) offers over 130 sessions across multiple tracks, alongside 25 workshops presented by Power Platform, Microsoft 365, Microsoft Teams, Viva, Azure, Copilot and AI experts. There's a great array of speakers, including the likes of Nirav Shah, Naomi Moneypenny, Jason Himmelstein, Heather Cook, Karuana Gatimu, Mark Kashman, Michelle Gilbert, Taiki Y., Kristi K., Nate Chamberlain, Julie Koesmarno, Daniel Glenn, Sarah Haase, Marc Windle, Amit Vasu, Joanne C Klein, Agnes Molnar, and many more.   Click the image below for more #Techcon365 intel and register today!     For more events, click the image below to visit the Microsoft Community Days website.      

Tuesday Tip | Update Your Community Profile Today!

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   We're excited to announce that updating your community profile has never been easier! Keeping your profile up to date is essential for staying connected and engaged with the community.   Check out the following Support Articles with these topics: Accessing Your Community ProfileRetrieving Your Profile URLUpdating Your Community Profile Time ZoneChanging Your Community Profile Picture (Avatar)Setting Your Date Display Preferences Click on your community link for more information: Power Apps, Power Automate, Power Pages, Copilot Studio   Thank you for being an active part of our community. Your contributions make a difference! Best Regards, The Community Management Team

Users online (3,129)