cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
Schwerzmann
Frequent Visitor

Building per User Connectors

Hi Community

 

We built a Power App that is linked to a Flow. Power App reads out some information like the user's name and its manager.

 

Then, it sends these informations to a linked Flow. The Flow sends E-Mails on behalf of the user (eg. for approvals). Now it seems that if I share the App in the company, the operating user in the flow is still my sharing, technical user. But I want the Flow (better said the whole couple App and Flow) to operate as the logged in user. How can I reach that?

 

Thanks

Alex

1 ACCEPTED SOLUTION

Accepted Solutions

Learn to connect to your data using connections and on-premises data gateways outlines the steps for managing connections. All connectors, especially those for Office 365, require authentication found under the Data > Connections page of the Power Automate Portal: 

Connections.png

Further, each step within a Flow, allows you to select the stored credentials to be used within that step:

Credentials.png

If and when your Flow fails, including for when a data connection needs to be refreshed, you'll receive an email informing you of the failure. So, if a Flow fails because of a failed connector, you'll know about it. I recommend everyone verify their connectors are still active, or "Connected" every week or two. 

SharePointOnlineOffilineConnections.png

This behavior is no different than reviewing run logs. Anytime you have a process or automation, you should be actively monitoring their result as a best practice.

If your administrators are having you change your Office 365 passwords often, they are not in Microsoft best practice, which reads:

Password expiration requirements do more harm than good, because these requirements make users select predictable passwords, composed of sequential words and numbers which are closely related to each other. In these cases, the next password can be predicted based on the previous password. Password expiration requirements offer no containment benefits because cyber criminals almost always use credentials as soon as they compromise them. Check out Time to rethink mandatory password changes for more info.

My org, for example - based upon feedback from Microsoft themselves, has our Office 365 password expiration policy set at six-months, with Multi-Factor Authentication enabled. So I just make sure to review my Data Connections in Power Automate, when I update my password twice a year.

If this reply answers your question or solves your issue, please ACCEPT AS SOLUTION ☑️. If you find this reply helpful, please consider giving it a LIKE. Want to know more? Follow @BradGroux on Twitter, and check out my Medium blog at https://msft.engineer.

View solution in original post

4 REPLIES 4
Brad_Groux
Community Champion
Community Champion

Send an email (V2) allows you to parse in the user to send as or send on behalf of:

SendAs.png

With that said, the account assigned to the connection within the Flow needs to have send on behalf access to the user's mailbox. See the following - Understanding Power Automate’s Outlook Send Email Actions – David Lozzi.

If this reply answers your question or solves your issue, please ACCEPT AS SOLUTION ☑️. If you find this reply helpful, please consider giving it a LIKE.

Hi @Brad_Groux 

 

Thanks for the fast answer.

I was assuming that - since Power Platform sits on the same tenant as Exchange Online - there are some other ways to may be send system generated mails? But before opening the post, I couldn't find something in the Flow that covers these issues. Isn't there a way to just send out an email? Without giving permissions, having issues once I change my Password (because connecter might fail) etc.?

 

Thanks

Alex

Learn to connect to your data using connections and on-premises data gateways outlines the steps for managing connections. All connectors, especially those for Office 365, require authentication found under the Data > Connections page of the Power Automate Portal: 

Connections.png

Further, each step within a Flow, allows you to select the stored credentials to be used within that step:

Credentials.png

If and when your Flow fails, including for when a data connection needs to be refreshed, you'll receive an email informing you of the failure. So, if a Flow fails because of a failed connector, you'll know about it. I recommend everyone verify their connectors are still active, or "Connected" every week or two. 

SharePointOnlineOffilineConnections.png

This behavior is no different than reviewing run logs. Anytime you have a process or automation, you should be actively monitoring their result as a best practice.

If your administrators are having you change your Office 365 passwords often, they are not in Microsoft best practice, which reads:

Password expiration requirements do more harm than good, because these requirements make users select predictable passwords, composed of sequential words and numbers which are closely related to each other. In these cases, the next password can be predicted based on the previous password. Password expiration requirements offer no containment benefits because cyber criminals almost always use credentials as soon as they compromise them. Check out Time to rethink mandatory password changes for more info.

My org, for example - based upon feedback from Microsoft themselves, has our Office 365 password expiration policy set at six-months, with Multi-Factor Authentication enabled. So I just make sure to review my Data Connections in Power Automate, when I update my password twice a year.

If this reply answers your question or solves your issue, please ACCEPT AS SOLUTION ☑️. If you find this reply helpful, please consider giving it a LIKE. Want to know more? Follow @BradGroux on Twitter, and check out my Medium blog at https://msft.engineer.

Thanks @Brad_Groux for the details.

Helpful resources

Announcements

Microsoft Power Platform | March 2023 Newsletter

Welcome to our March 2023 Newsletter, where we'll be highlighting the great work of our members within our Biz Apps communities, alongside the latest news, video releases, and upcoming events. If you're new to the community, be sure to subscribe to the News & Announcements and stay up to date with the latest news from our ever-growing membership network who find real "Power in the Community".        LATEST NEWS Power Platform Connections Check out Episode Five of Power Platform Connections, as David Warner II and Hugo Bernier chat with #PowerAutomate Vice President, Stephen Siciliano, alongside reviewing out the great work of Vesa Juvonen, Waldek Mastykarz, Maximilian Müller, Kristine Kolodziejski, Danish Naglekar, Cat Schneider, Victor Dantas, and many more.       Use the hashtag #PowerPlatformConnects on social media for a chance to have your work featured on the show!   Did you miss an episode?  Catch up now in the Community Connections Galleries Power Apps, Power Automate, Power Virtual Agents, Power Pages     Power Platform leading a new era of AI-generated low-code development.   **HOT OFF THE PRESS** Fantastic piece here by Charles Lamanna on how we're reinventing software development with Copilot in Power Platform to help you can build apps, flows, and bots with just a simple description! Click here to see the Product Blog         Copilot for Power Apps - Power CAT Live To follow on from Charles' blog, check out #PowerCATLive as Phil Topness gives Clay Wesener Wesner a tour of the capabilities of Copilot in Power Apps.           UPCOMING EVENTS   Modern Workplace Conference Check out the Power Platform and Microsoft 365 Modern Workplace Conference that returns face-to-face at the Espace St Martin in Paris on 27-28th March. The #MWCP23 will feature a wide range of expert speakers, including Nadia Yahiaoui, Amanda Sterner, Pierre-Henri, Chirag Patel, Chris Hoard, Edyta Gorzoń, Erika Beaumier, Estelle Auberix, Femke Cornelissen, Frank POIREAU, Gaëlle Moreau, Gilles Pommier, Ilya Fainberg, Julie Ecolivet, Mai-Lynn Lien, Marijn Somers, Merethe Stave, Nikki Chapple, Patrick Guimonet, Penda Sow, Pieter Op De Beéck, Rémi Riche, Robin Doudoux, Stéphanie Delcroix, Yves Habersaat and many more.  Click here to find out more and register today!     Business Applications Launch 2023 Join us on Tuesday 4th April 2023 for an in-depth look into the latest updates across Microsoft Power Platform and Microsoft Dynamics 365 that are helping businesses overcome their biggest challenges today. Find out about new features, capabilities, and best practices for connecting data to deliver exceptional customer experiences, collaborating and creating using AI-powered capabilities, driving productivity with automation, and building future growth with today’s leading technology. Click Here to Register Today!       Power Platform Conference 2023 We are so excited to see you for the Microsoft Power Platform Conference in Las Vegas October 3-5th, 2023! But first, let's take a look below at some fun moments from MPPC 2022 in Orlando Florida. 2023 sees guest speakers such as Charles Lamanna, Heather Cook, Julie Strauss, Nirav Shah, Ryan Cunningham, Sangya Singh, and many more taking part, so why not click the link below to register for the #PowerPlatformConf today! Vegas, baby! Click Here to Register Today!      COMMUNITY HIGHLIGHTS Check out our top Super and Community Users reaching new levels!  These hardworking members are posting, answering questions, kudos, and providing top solutions in their communities.   Power Apps:  Super Users:  @WarrenBelz  |  @iAm_ManCat  Community Users: @LaurensM | @Rusk | @RJM07    Power Automate:   Super Users: @abm  | @Expiscornovus | @RobElliott  Community Users:  @grantjenkins | @Chriddle    Power Virtual Agents:   Super Users: @Expiscornovus | @Pstork1  Community Users: @MisterBates | @Jupyter123 | Kunal K   Power Pages: Super Users:  @OliverRodriguesOliverRodrigues | @Mira_Ghaly  Community Users: @FubarFubar | @ianwukianwuk  LATEST PRODUCT BLOG ARTICLES  Power Apps Community Blog  Power Automate Community Blog  Power Virtual Agents Community Blog  Power Pages Community Blog  Check out 'Using the Community' for more helpful tips and information:  Power Apps, Power Automate, Power Virtual Agents, Power Pages 

Register now for the Business Applications Launch Event | Tuesday, April 4, 2023

Join us for an in-depth look into the latest updates across Microsoft Dynamics 365 and Microsoft Power Platform that are helping businesses overcome their biggest challenges today.   Find out about new features, capabilities, and best practices for connecting data to deliver exceptional customer experiences, collaborating, and creating using AI-powered capabilities, driving productivity with automation—and building towards future growth with today’s leading technology.   Microsoft leaders and experts will guide you through the full 2023 release wave 1 and how these advancements will help you: Expand visibility, reduce time, and enhance creativity in your departments and teams with unified, AI-powered capabilities.Empower your employees to focus on revenue-generating tasks while automating repetitive tasks.Connect people, data, and processes across your organization with modern collaboration tools.Innovate without limits using the latest in low-code development, including new GPT-powered capabilities.    Click Here to Register Today!    

Power Platform Connections - Episode 5 | March 16, 2023

Episode Five of Power Platform Connections sees David Warner and Hugo Bernier talk to Vice President of Power Automate, Stephen Siciliano, alongside the latest news, product reviews, and community blogs.     Use the hashtag #PowerPlatformConnects on social media for a chance to have your work featured on the show!      Show schedule in this episode:  0:00 Cold Open  0:34 Show Intro  01:09 Stephen Siciliano Interview  30:42 Blogs & Articles  31:06 PnP Weekly Ep 200  32:51 SharePoint Custom Form Backup  33:38 Power Apps Extreme Makeover  34:56 ChatGPT Control  35:35 Color Data  37:17 Top 7 Features on Dynamics 365 2023 Release Wave 1  38:30 Outro & Bloopers  Check out the blogs and articles featured in this week’s episode:    https://pnp.github.io/blog/microsoft-365-pnp-weekly/episode-200/​ (no tags)   https://grazfuchs.net/post/sharepoint-customform-backup/ @Maximilian Müllerhttps://www.fromzerotoheroes.com/ @Kristine Kolodziejski​ https://github.com/Power-Maverick/PCF-Controls/tree/master/ChatGPTControl @DanzMaverick https://yerawizardcat.com/color/ ​ @CatSchneider https://events.powercommunity.com/dynamics-power-israel/ @VictorDantas  Action requested: Feel free to provide feedback on how we can make our community more inclusive and diverse.  This episode premiered live on our YouTube at 12pm PST on Thursday, 16th March 2023.  Video series available at Power Platform Community YouTube channel.    Upcoming events:  Business Applications Launch – April 4th – Free and Virtual! M365 Conference - May 1-5th - Las Vegas Power Apps Developers Summit – May 19-20th - London European Power Platform conference – Jun. 20-22nd - Dublin Microsoft Power Platform Conference – Oct. 3-5th - Las Vegas  Join our Communities:  Power Apps Community Power Automate Community Power Virtual Agents Community Power Pages Community  If you’d like to hear from a specific community member in an upcoming recording and/or have specific questions for the Power Platform Connections team, please let us know. We will do our best to address all your requests or questions.     

Check out the new Power Platform Communities Front Door Experience!

We are excited to share the ‘Power Platform Communities Front Door’ experience with you!   Front Door brings together content from all the Power Platform communities into a single place for our community members, customers and low-code, no-code enthusiasts to learn, share and engage with peers, advocates, community program managers and our product team members. There are a host of features and new capabilities now available on Power Platform Communities Front Door to make content more discoverable for all power product community users which includes ForumsUser GroupsEventsCommunity highlightsCommunity by numbersLinks to all communities Users can see top discussions from across all the Power Platform communities and easily navigate to the latest or trending posts for further interaction. Additionally, they can filter to individual products as well.   Users can filter and browse the user group events from all power platform products with feature parity to existing community user group experience and added filtering capabilities.     Users can now explore user groups on the Power Platform Front Door landing page with capability to view all products in Power Platform.      Explore Power Platform Communities Front Door today. Visit Power Platform Community Front door to easily navigate to the different product communities, view a roll up of user groups, events and forums.

Microsoft Power Platform Conference | Registration Open | Oct. 3-5 2023

We are so excited to see you for the Microsoft Power Platform Conference in Las Vegas October 3-5 2023! But first, let's take a look back at some fun moments and the best community in tech from MPPC 2022 in Orlando, Florida.   Featuring guest speakers such as Charles Lamanna, Heather Cook, Julie Strauss, Nirav Shah, Ryan Cunningham, Sangya Singh, Stephen Siciliano, Hugo Bernier and many more.   Register today: https://www.powerplatformconf.com/   

Announcing | Super Users - 2023 Season 1

Super Users – 2023 Season 1    We are excited to kick off the Power Users Super User Program for 2023 - Season 1.  The Power Platform Super Users have done an amazing job in keeping the Power Platform communities helpful, accurate and responsive. We would like to send these amazing folks a big THANK YOU for their efforts.      Super User Season 1 | Contributions July 1, 2022 – December 31, 2022  Super User Season 2 | Contributions January 1, 2023 – June 30, 2023    Curious what a Super User is? Super Users are especially active community members who are eager to help others with their community questions. There are 2 Super User seasons in a year, and we monitor the community for new potential Super Users at the end of each season. Super Users are recognized in the community with both a rank name and icon next to their username, and a seasonal badge on their profile.    Power Apps  Power Automate  Power Virtual Agents  Power Pages  Pstork1*  Pstork1*  Pstork1*  OliverRodrigues  BCBuizer  Expiscornovus*  Expiscornovus*  ragavanrajan  AhmedSalih  grantjenkins  renatoromao    Mira_Ghaly*  Mira_Ghaly*      Sundeep_Malik*  Sundeep_Malik*      SudeepGhatakNZ*  SudeepGhatakNZ*      StretchFredrik*  StretchFredrik*      365-Assist*  365-Assist*      cha_cha  ekarim2020      timl  Hardesh15      iAm_ManCat  annajhaveri      SebS  Rhiassuring      LaurensM  abm      TheRobRush  Ankesh_49      WiZey  lbendlin      Nogueira1306  Kaif_Siddique      victorcp  RobElliott      dpoggemann  srduval      SBax  CFernandes      Roverandom  schwibach      Akser  CraigStewart      PowerRanger  MichaelAnnis      subsguts  David_MA      EricRegnier  edgonzales      zmansuri  GeorgiosG      ChrisPiasecki  ryule      AmDev  fchopo      phipps0218   tom_riha      theapurva        Akash17        BCLS776        rampprakash        Rusk        cchannon        a33ik        AaronKnox        Matren        Alex_10        Jeff_Thorpe        poweractivate        Ramole        DianaBirkelbach        DavidZoon        AJ_Z        PriyankaGeethik        BrianS        StalinPonnusamy        HamidBee        CNT        Anonymous_Hippo        Anchov        KeithAtherton        alaabitar        Tolu_Victor        KRider        sperry1625        IPC_ahaas        If an * is at the end of a user's name this means they are a Multi Super User, in more than one community. Please note this is not the final list, as we are pending a few acceptances.  Once they are received the list will be updated. 

Users online (5,027)