cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
Hendie
Frequent Visitor

Creating a new sharepoint folder creates duplicate folder names

Hello,

I use a web flow to create a folder in a sharepoint that is holding files from a MS Team. To make sure that folder does not exist already I check the files in the father directory before creating my folder. If I find this folder does already exist I rename it by adding "-hhMMss"  and only then create my folder. The strange thing I see is, that after renaming the old and creating the new folder I get 2 folders with the same name in my Teams channel (which is the name with the -hhMMss added. Looking at the sharepoint site I also see two folders with the same name, but without -hhMMss added.

 

Situation after first run of my flow:

1st run Teams-Files.png

 Everything works like intended. The folder is created.

Now I run the same flow again. Because the folder does exist already I expect a renamed folder with an added -hhMMss and a new folder. But this is what happens:

2nd run Teams-Files.png

 

The old folder and the new folder have the name extension. The same situation looking into the sharepoint site is:

2nd run SP-Files.png

Also duplicate folders but without the -hhMMss extension.

My Flow looks like this:

Flow.png

 with the rename action

Rename Action.png

 

and the create folder action

Create Folder Action.png

 

I do not understand where the duplicate folders come from. Even more strange, if I delete one of the duplicate folders in Teams, the other folder suddenly appears without the -hhMMss part added to the name.

 

Any ideas what causes this behavior?

 

1 ACCEPTED SOLUTION

Accepted Solutions

Hello @Expiscornovus 

I tried it with the bNewDocumentUpdate property yesterday, but the behavior does not change.

 

Then I found out that the reason for the issue with the double folder names is a refresh bug in Teams as well as in Sharepoint online. Usually, I deleted the double folders before shutting down my PC but yesterday I forgot to delete them. So today, when I opened Teams again, I saw the correct (different) folder names where yesterday the same folder names had displayed.

I tried it again today and ended up with the double folder names displayed in Teams. Then I tried to refresh the view by switching to other tabs and channels (there is no refresh menu) to no avail. Whenever I returned to my folders, they still had the same name. Only when I logged-out of teams and back in again did I suddenly see the

correct folder names.

Also, Sharepoint online has a refresh issue.  The creation of a folder triggered a new line in the folder view, but the rename never triggered a refresh. I also ended up in Sharepoint online to have double folder names. When I manually trigger a refresh of the whole page, I get the correct folder names.

 

Thanks for your suggestions.

View solution in original post

7 REPLIES 7
Hendie
Frequent Visitor

Nobody has the same issue or any idea what could cause it?

Expiscornovus
Most Valuable Professional
Most Valuable Professional

Hi @Hendie,


Maybe you could build in a check if the folder already exists (as a workaround). I used that approach in another thread:

https://powerusers.microsoft.com/t5/Building-Flows/SharePoint-Create-Folder-with-special-character/m...

 

This way you can rule out that the duplicate folders are coming from your own automation 😉



Happy to help out! 🙂

Interested in more #PowerAutomate #SharePointOnline or #MicrosoftCopilotStudio content?
Visit my blog, Subscribe to my YouTube channel or Follow me on Twitter


Hello Expiscornovus,

thanks for your kind proposal, but that is what I do already. See my action "Check if folder exists already". In the second run it will exist because I created it in the first run. If it exists already, I rename it and then create the folder. This is how strangely the two folders with the same name show up.

Expiscornovus
Most Valuable Professional
Most Valuable Professional

Hi @Hendie,

 

Apologies, I missed that part of your configuration. My bad 😅

 

Have you tried use the validateUpdateListItem method instead to rename the folder, to see if that makes a difference (or if it still creates duplicates with that approach as well)? 

 

validateupdatelistitem.png

 

Also have a look at this blog form @ekarim2020 about this approach:

https://elliskarim.com/2021/07/31/renaming-sharepoint-file-using-rest-api-with-power-automate/

 



Happy to help out! 🙂

Interested in more #PowerAutomate #SharePointOnline or #MicrosoftCopilotStudio content?
Visit my blog, Subscribe to my YouTube channel or Follow me on Twitter


Hi @Expiscornovus ,

 

I tried that method initially because it was the first I found searching at the internet

Here is my action:

ValidateUpdateListItem.png

 

It has the same result in doubling the Folder names.

 

When I look at the details of both files in Teams, I see the Title and Name are different. Title for both is the original folder name and Name is the renamed folder name. Is it a problem that Title and Name have different values?

 

In my last test I had both folders with the extended Name. Then I deleted one of them and the other folder immediately changed its name back without me doing anything. It looks like the renamed folder details sort of over-shadow the newly created folder and once the renamed folder is deleted the underlying details get visible.

Does this make any sense to you?

Expiscornovus
Most Valuable Professional
Most Valuable Professional

Hi @Hendie,

 

I see you are not using the bNewDocumentUpdate property. When set to true that should update the item without incrementing a version.

 

Can you add that property with the true value to the json payload in your body field and see if that makes a difference?

 

Btw, another question. What is the trigger for your flow?



Happy to help out! 🙂

Interested in more #PowerAutomate #SharePointOnline or #MicrosoftCopilotStudio content?
Visit my blog, Subscribe to my YouTube channel or Follow me on Twitter


Hello @Expiscornovus 

I tried it with the bNewDocumentUpdate property yesterday, but the behavior does not change.

 

Then I found out that the reason for the issue with the double folder names is a refresh bug in Teams as well as in Sharepoint online. Usually, I deleted the double folders before shutting down my PC but yesterday I forgot to delete them. So today, when I opened Teams again, I saw the correct (different) folder names where yesterday the same folder names had displayed.

I tried it again today and ended up with the double folder names displayed in Teams. Then I tried to refresh the view by switching to other tabs and channels (there is no refresh menu) to no avail. Whenever I returned to my folders, they still had the same name. Only when I logged-out of teams and back in again did I suddenly see the

correct folder names.

Also, Sharepoint online has a refresh issue.  The creation of a folder triggered a new line in the folder view, but the rename never triggered a refresh. I also ended up in Sharepoint online to have double folder names. When I manually trigger a refresh of the whole page, I get the correct folder names.

 

Thanks for your suggestions.

Helpful resources

Announcements

Celebrating the May Super User of the Month: Laurens Martens

  @LaurensM  is an exceptional contributor to the Power Platform Community. Super Users like Laurens inspire others through their example, encouragement, and active participation. We are excited to celebrated Laurens as our Super User of the Month for May 2024.   Consistent Engagement:  He consistently engages with the community by answering forum questions, sharing insights, and providing solutions. Laurens dedication helps other users find answers and overcome challenges.   Community Expertise: As a Super User, Laurens plays a crucial role in maintaining a knowledge sharing environment. Always ensuring a positive experience for everyone.   Leadership: He shares valuable insights on community growth, engagement, and future trends. Their contributions help shape the Power Platform Community.   Congratulations, Laurens Martens, for your outstanding work! Keep inspiring others and making a difference in the community!   Keep up the fantastic work!        

Check out the Copilot Studio Cookbook today!

We are excited to announce our new Copilot Cookbook Gallery in the Copilot Studio Community. We can't wait for you to share your expertise and your experience!    Join us for an amazing opportunity where you'll be one of the first to contribute to the Copilot Cookbook—your ultimate guide to mastering Microsoft Copilot. Whether you're seeking inspiration or grappling with a challenge while crafting apps, you probably already know that Copilot Cookbook is your reliable assistant, offering a wealth of tips and tricks at your fingertips--and we want you to add your expertise. What can you "cook" up?   Click this link to get started: https://aka.ms/CS_Copilot_Cookbook_Gallery   Don't miss out on this exclusive opportunity to be one of the first in the Community to share your app creation journey with Copilot. We'll be announcing a Cookbook Challenge very soon and want to make sure you one of the first "cooks" in the kitchen.   Don't miss your moment--start submitting in the Copilot Cookbook Gallery today!     Thank you,  Engagement Team

Announcing Power Apps Copilot Cookbook Gallery

We are excited to share that the all-new Copilot Cookbook Gallery for Power Apps is now available in the Power Apps Community, full of tips and tricks on how to best use Microsoft Copilot as you develop and create in Power Apps. The new Copilot Cookbook is your go-to resource when you need inspiration--or when you're stuck--and aren't sure how to best partner with Copilot while creating apps.   Whether you're looking for the best prompts or just want to know about responsible AI use, visit Copilot Cookbook for regular updates you can rely on--while also serving up some of your greatest tips and tricks for the Community. Check Out the new Copilot Cookbook for Power Apps today: Copilot Cookbook - Power Platform Community.  We can't wait to see what you "cook" up!    

Welcome to the Power Automate Community

You are now a part of a fast-growing vibrant group of peers and industry experts who are here to network, share knowledge, and even have a little fun.   Now that you are a member, you can enjoy the following resources:   Welcome to the Community   News & Announcements: The is your place to get all the latest news around community events and announcements. This is where we share with the community what is going on and how to participate.  Be sure to subscribe to this board and not miss an announcement.   Get Help with Power Automate Forums: If you're looking for support with any part of Power Automate, our forums are the place to go. From General Power Automate forums to Using Connectors, Building Flows and Using Flows.  You will find thousands of technical professionals, and Super Users with years of experience who are ready and eager to answer your questions. You now have the ability to post, reply and give "kudos" on the Power Automate community forums. Make sure you conduct a quick search before creating a new post because your question may have already been asked and answered. Galleries: The galleries are full of content and can assist you with information on creating a flow in our Webinars and Video Gallery, and the ability to share the flows you have created in the Power Automate Cookbook.  Stay connected with the Community Connections & How-To Videos from the Microsoft Community Team. Check out the awesome content being shared there today.   Power Automate Community Blog: Over the years, more than 700 Power Automate Community Blog articles have been written and published by our thriving community. Our community members have learned some excellent tips and have keen insights on the future of process automation. In the Power Automate Community Blog, you can read the latest Power Automate-related posts from our community blog authors around the world. Let us know if you'd like to become an author and contribute your own writing — everything Power Automate-related is welcome.   Community Support: Check out and learn more about Using the Community for tips & tricks. Let us know in the Community Feedback  board if you have any questions or comments about your community experience. Again, we are so excited to welcome you to the Microsoft Power Automate community family. Whether you are brand new to the world of process automation or you are a seasoned Power Automate veteran - our goal is to shape the community to be your 'go to' for support, networking, education, inspiration and encouragement as we enjoy this adventure together.     Power Automate Community Team

Hear what's next for the Power Up Program

Hear from Principal Program Manager, Dimpi Gandhi, to discover the latest enhancements to the Microsoft #PowerUpProgram, including a new accelerated video-based curriculum crafted with the expertise of Microsoft MVPs, Rory Neary and Charlie Phipps-Bennett. If you’d like to hear what’s coming next, click the link below to sign up today! https://aka.ms/PowerUp  

Tuesday Tip | How to Report Spam in Our Community

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   As our community family expands each week, we revisit our essential tools, tips, and tricks to ensure you’re well-versed in the community’s pulse. Keep an eye on the News & Announcements for your weekly Tuesday Tips—you never know what you may learn!   Today's Tip: How to Report Spam in Our Community We strive to maintain a professional and helpful community, and part of that effort involves keeping our platform free of spam. If you encounter a post that you believe is spam, please follow these steps to report it: Locate the Post: Find the post in question within the community.Kebab Menu: Click on the "Kebab" menu | 3 Dots, on the top right of the post.Report Inappropriate Content: Select "Report Inappropriate Content" from the menu.Submit Report: Fill out any necessary details on the form and submit your report.   Our community team will review the report and take appropriate action to ensure our community remains a valuable resource for everyone.   Thank you for helping us keep the community clean and useful!

Users online (3,127)