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Anonymous
Not applicable

Date Format Change from Serial Number to yyyy-MM-dd with Word Template

I'm developing PowerAutomate to generate PDF file of monthly report for company employee.

The data is stored in Excel table, then import to Word Template, then Word file is converted to PDF.

The date is also imported from Excel file, but the date value is just populated as Serial Number in Word template.

I tried to use "AddDays" formula to calculate the date in "Select" action, but it is not working well.

Can you please advise how to;

  1. extract "date" data with yyyy-MM-dd format from Excel to PowerAutomate?
  2. convert "date" data from serial number to yyyy-MM-dd format in PowerAutomate?
  3. change format of "date" into yyyy-MM-dd in Word Template with date serial number received from PowerAutomate?

 

ks4050kt_0-1595640909866.png

 

1 ACCEPTED SOLUTION

Accepted Solutions

Hi @Anonymous,

 

Please append this expression into the Date field:

addDays('1899-12-30',int(item()?['{11_Date of Study}']))

Annotation 2020-07-27 162050.jpg

 

Best Regards,
Community Support Team _ Lin Tu
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

 

View solution in original post

9 REPLIES 9
anupam8555
Continued Contributor
Continued Contributor

Hello @Anonymous ,

 

When you use Excel online(Business) it will return date column values in a numbers so you need to convert into relevant date format. Use below formula to get your date . addDays('1899-12-30',int(items('Apply_to_each')?['{YOUR EXCEL COLUMN Name}']))

 

https://powerusers.microsoft.com/t5/Power-Automate-Ideas/Date-Format-Behaviour-Difference-Between-Excel-created-online-vs/idi-p/615359

 

Thanks

(Please mark it as resolve if it helps you)

Anonymous
Not applicable

@anupam8555, Thank you for your advice, I tried with your formula 

addDays('1899-12-30',int(items('Apply_to_each')?['{11_Date of Study}']))

but error message occurred as following... Anything is incorrect to make the formula?? 

Request to XRM API failed with error: 'Message: Flow client error returned with status code "BadRequest" and details "{"error":{"code":"InvalidOpenApiFlow","message":"Flow save failed with code 'InvalidTemplate' and message 'The template validation failed: 'The inputs of template action 'Select_Array_from_Excel_for_Word' at line '1 and column '2314' is invalid. Action 'Apply_to_each' must be a parent 'foreach' scope of action 'Select_Array_from_Excel_for_Word' to be referenced by 'repeatItems' or 'items' functions.'.'."}}". Code: 0x80060467 InnerError: Type: System.ServiceModel.FaultException`1[[Microsoft.Xrm.Sdk.OrganizationServiceFault, Microsoft.Xrm.Sdk, Version=9.0.0.0, Culture=neutral, PublicKeyToken=31bf3856ad364e35]] Message: Flow client error returned with status code "BadRequest" and details "{"error":{"code":"InvalidOpenApiFlow","message":"Flow save failed with code 'InvalidTemplate' and message 'The template validation failed: 'The inputs of template action 'Select_Array_from_Excel_for_Word' at line '1 and column '2314' is invalid. Action 'Apply_to_each' must be a parent 'foreach' scope of action 'Select_Array_from_Excel_for_Word' to be referenced by 'repeatItems' or 'items' functions.'.'."}}". StackTrace: at Microsoft.Crm.Extensibility.OrganizationSdkServiceInternal.Update(Entity entity, InvocationContext invocationContext, CallerOriginToken callerOriginToken, WebServiceType serviceType, Boolean checkAdminMode, Boolean checkForOptimisticConcurrency, Dictionary`2 optionalParameters) at Microsoft.Crm.Extensibility.OData.CrmODataExecutionContext.Update(Entity entity, UpdateOption updateOption) at Microsoft.Crm.Extensibility.OData.CrmODataServiceDataProvider.UpdateEdmEntity(CrmODataExecutionContext context, String edmEntityName, String entityKeyValue, EdmEntityObject entityObject) at Microsoft.Crm.Extensibility.OData.EntityController.PatchEntityImplementation(String& entityName, String key, EdmEntityObject entityDelta) at Microsoft.Crm.Extensibility.OData.CrmODataUtilities.<>c__DisplayClass10_0`2.<InvokeActionAndLogMetric>b__0() at Microsoft.PowerApps.CoreFramework.ActivityLoggerExtensions.Execute[TResult](ILogger logger, EventId eventId, ActivityType activityType, Func`1 func, IEnumerable`1 additionalCustomProperties) at Microsoft.Xrm.Telemetry.XrmTelemetryExtensions.Execute[TResult](ILogger logger, XrmTelemetryActivityType activityType, Func`1 func) at lambda_method(Closure , Object , Object[] ) at System.Web.Http.Controllers.ReflectedHttpActionDescriptor.ActionExecutor.<>c__DisplayClass10.<GetExecutor>b__9(Object instance, Object[] methodParameters) at System.Web.Http.Controllers.ReflectedHttpActionDescriptor.ExecuteAsync(HttpControllerContext controllerContext, IDictionary`2 arguments, CancellationToken cancellationToken) --- End of stack trace from previous location where exception was thrown --- at System.Runtime.ExceptionServices.ExceptionDispatchInfo.Throw() at System.Runtime.CompilerServices.TaskAwaiter.HandleNonSuccessAndDebuggerNotification(Task task) at System.Web.Http.Controllers.ApiControllerActionInvoker.<InvokeActionAsyncCore>d__0.MoveNext() --- End of stack trace from previous location where exception was thrown --- at System.Runtime.ExceptionServices.ExceptionDispatchInfo.Throw() at System.Runtime.CompilerServices.TaskAwaiter.HandleNonSuccessAndDebuggerNotification(Task task) at System.Web.Http.Controllers.ActionFilterResult.<ExecuteAsync>d__2.MoveNext() --- End of stack trace from previous location where exception was thrown --- at System.Runtime.ExceptionServices.ExceptionDispatchInfo.Throw() at System.Runtime.CompilerServices.TaskAwaiter.HandleNonSuccessAndDebuggerNotification(Task task) at System.Web.Http.Dispatcher.HttpControllerDispatcher.<SendAsync>d__1.MoveNext() InternalException: '.

 If you know, can you please advice kindly, thanks.

anupam8555
Continued Contributor
Continued Contributor

Hello @Anonymous ,

 

Can you send me screen shots of your flow where you are using DateTime ? 

 

Thanks

Anonymous
Not applicable

@anupam8555 

DateTime is using in "Select" as shown in the attached screen shot;

ks4050kt_0-1595801411000.png

 

anupam8555
Continued Contributor
Continued Contributor

Hello @Anonymous ,

 

You are not using Apply To each (loop) so you need not to use exact formula I have sent. Please use below : 

 

addDays('1899-12-30',int(--YOUR--VARIABLE--))

 

Thanks

 

 

Anonymous
Not applicable

@anupam8555 In "Select" action, I tired to add expression, but dynamic contents of excel is dis appeared... and cannot be selected in a part of expression as below attached GIF.

Do I need to treat this action out of "Select" action?? I tried to add another action in previous of this "Select" then it could convert serial numbers to date format, but I'm not sure how to input that converted data to "Select" action.

Do you have any idea??

2020-07-27_13h29_14.gif

Hi @Anonymous,

 

Please append this expression into the Date field:

addDays('1899-12-30',int(item()?['{11_Date of Study}']))

Annotation 2020-07-27 162050.jpg

 

Best Regards,
Community Support Team _ Lin Tu
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

 

Anonymous
Not applicable

@v-litu-msft

Finally I got the success result of this matter with your advice.

But one point to be modified from your advice;

formatDateTime(addDays('1899-12-30',int(item()?['11_Date of Study'])),'yyyy-MM-dd')

The expression shall be above without {} blanket for '11_Date of Study', I realized this necessity with first error message which was shown with other selection items (they do not have {} ).

 

So the point of this matter is how to refer the data in case of "Select" action;

item()?['Excel Column Name']

This is the point as @v-litu-msft  advised.

@anupam8555 Thank you for your advice too.

lizbiz520
Frequent Visitor

So, funny enough, I had the same issue with a mail merge I set up with Word and Excel. I built a flow in Power Automate to perform the mail merge process and incorporated Adobe Sign at the end so I could get a signature on the mail merge documents. All of the dates on my document were showing as serial numbers also, and I really struggled to find a solution to reformat those dates. Come to find out, I simply reformatted the date cells in my Excel spreadsheet as "Text". When I did this, it displayed the date as text and it showed the date properly on my document. I had to format all the date columns as text first before I entered the data in there to ensure the format would remain as text and not automatically revert back to a date format. If it does still show the serial number, I just retyped the dates now that the column is formatted as text and it showed the actual date and still kept the text format. For this specific flow I'm referring to, I send out only a few emails at a time, so this solution seemed to work for me. But if you are sending out a large bulk number, I'm not sure if this would if you end up needing to retype any of the dates. 

I believe when I cleared all existing contents and formats from the date columns, formatted the whole column as "Text", and THEN entered my data (I'm pasting from another location - pasted values only to avoid changing the format), the column/date cells, remained in the "Text" format and did not require me to continue reformatting or retyping any dates. 

 

So basically, my solution for this was to just reformat the dates as text instead of the date format, and it displayed correctly on my mail merge documents and no longer showed the serial number. 

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