cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
bvanessen
New Member

Date value being changed when a SharePoint list item is sent for approval via Flow

Hi guys

 

I have a bit of a weird issue with Flow and a Sharepoint list. 

 

When entering items into a custom list I have created, there are 2 columns that take date values. If I set these to my required value and save the entry, everything behaves as expected and the list entry is added with the correct dates.

 

I've created a Flow process which sends an approval email out to the user based on another column inside this list. As soon as the Flow begins and sends out the approval email, both date values in the list entry will change to be a single day before what had previously been entered and saved. 

 

I've checked all regional settings on the site and on the user I'm testing with. Both are set to the same timezone (Auckland, New Zealand, UTC+12), however the issue keeps occuring. 

 

Does Flow use it's own regional settings which is pushing the date out by a few hours?

 

Any ideas?

 

Thanks.

10 REPLIES 10
bvanessen
New Member

Hi all

 

Still looking for some assistance with this. Anyone have any ideas?

Hi all

 

I have recevied a response from Microsoft directly regarding this. 

 

For anyone else who comes across this issue, here is the response/reasoning:

 

"Hello

 

I verified and reviewed your flow.

This is a known issue that flow reads dates in UTC time format. And therefore, it updates the date as 1 day past.

 

In order to come over the issue, you can either change Sharepoint Regional settings to show UTC time or update the dates using the formula as showed in the snapshot.

addminutes(<Trigger>,0,'MM/dd/yyyy')

 

 unnamed.jpg

 

Please let me know if it works for you."

 

Thanks.

What can I do to display the dates properly in the approval email?

 

The date values entered in Sharepoint list is included in the approval mail triggered by new item creation in Sharepoint.

 

Any idea? Currently if one enters 03/31/2017, in the approval email it is displayed as 03/30/2017.

 

Anonymous
Not applicable

Hi @bvanessen,

 

Did you manage to get this to work for you? Depending on the parameters I put in, it either does nothing or I get really unexpected results (ie date going back months, instead of forward one day).

I would love to hear if you've managed to figure out how to get around this.

 

Cheers

I have the same problem and had no success with the 'adddays' solution.

 

My workaround is to create a calculated columns in Sharepoint, where you can use good old Excel like functions to add a day. I've found it also helps to convert them text before passing them onto flow so that you have some control of the format displayed in the email using something like:

=text(<date column>+1,"dd/mm/yyyy")

 

You can then create a second column which is formatted in the ISO std way to pass back to sharepoint to overwrite the original date column to account for Flow's change of the date

=text(<date column>+1,"yyyy-mm-dd") 

 

I make these calculated columns hidden to avoid confusion for the users.

DorjeM
Frequent Visitor

Similar and I think related, but I'm posting in the hope it helps someone.

Microsoft forms form that staff fill in with a date they'll be onsite,

PowerAutomate takes the form date, gets user, department and manager information, and populates a Sharepoint Online List in a site collection set to EN-NZ and the New Zealand timezone.

In the list everything looks fine, the date entered in the form is the date in the date/time column in the list.

BUT

When a list view is created that groups by the Date column the date displayed in the GroupBy heading (with total) is the day prior to the date the group by column is based on !?##

e.g.

I put in the form saying I'll be onsite 29 May 2020

A list row is inserted by PowerAutomate with the value of 29/05/2020 in my DateOnSite date/time column

When I create a view grouped by DateOnSite column my row appears under a grouping labeled >DateOnSite: 28/05/2020 (3)  where 3 is the total number of rows with 29/05/2020 as the DateOnSite column.

 

And the solution : thanks to this thread I tried a calculated text column of =text([DateOnSite]+1,"dd/mm/yyyy") , which when I grouped by the new column put my 29/05/2020 record under a grouping of 31/05/2020.

So ....

I now have a date/time calculated column of =[DateOnSite] called DateOnSiteNZ

When I group by DateOnSiteNZ, my 29/05/2020 record shows up under a grouping of >DateOnSiteNZ: 29/05/2020 (3)


What gives Microsoft ? It seems like the values are stored in an Excel type way (some id number for a date) then displayed in a particular format BUT that there is a bug in the groupby function which doesn't obey the Locale or Language settings of the site the list is in !!

How old is this product ? How many countries is it used in ?? Come on, tons of MS staff come from outside the US ?? Really ?

All the best, grumpy in the South Pacific.

 

DorjeM
Frequent Visitor

I've just had a call with Microsoft and we can't recreate the issue.

So it seems that my issue where a list group by function was reporting the day prior to the day actually in the list column, was something that existed and was then fixed.

 

Thanks to Syed for calling and going through this issue with me.

@DorjeM 

 

Use Convert Time Zone(either action/expression) and then FormatDateTime Expression.

I faced this issue to send meeting invites.

 

Thanks

Hardesh

Many thanks @Hardesh15 ,

I tired to replicate the issue with a Microsoft Support person just yesterday and we couldn't replicate it in his test environment or in my tenant.

But I'll keep your suggestion in mind, we're just getting into using PowerAutomate and living in NZ I know the timezone issue will come up again and again 🙂

 

Dorje

I can't believe I am getting this even after all this time.  There are years of comments online of people experiencing the same thing.  Each time I open a SharePoint list entry, the dates go back a day.  If I make changes to the list entry that I want to save, if I don't remember to reset the dates to the correct values, over time they just creep further and further back each time I edit and save a list entry. What a pain.

Helpful resources

Announcements

Exclusive LIVE Community Event: Power Apps Copilot Coffee Chat with Copilot Studio Product Team

It's time for the SECOND Power Apps Copilot Coffee Chat featuring the Copilot Studio product team, which will be held LIVE on April 3, 2024 at 9:30 AM Pacific Daylight Time (PDT).     This is an incredible opportunity to connect with members of the Copilot Studio product team and ask them anything about Copilot Studio. We'll share our special guests with you shortly--but we want to encourage to mark your calendars now because you will not want to miss the conversation.   This live event will give you the unique opportunity to learn more about Copilot Studio plans, where we’ll focus, and get insight into upcoming features. We’re looking forward to hearing from the community, so bring your questions!   TO GET ACCESS TO THIS EXCLUSIVE AMA: Kudo this post to reserve your spot! Reserve your spot now by kudoing this post.  Reservations will be prioritized on when your kudo for the post comes through, so don't wait! Click that "kudo button" today.   Invitations will be sent on April 2nd.Users posting Kudos after April 2nd at 9AM PDT may not receive an invitation but will be able to view the session online after conclusion of the event. Give your "kudo" today and mark your calendars for April 3, 2024 at 9:30 AM PDT and join us for an engaging and informative session!

Tuesday Tip: Unlocking Community Achievements and Earning Badges

TUESDAY TIPS are our way of communicating helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! We cover basics about the Community, provide a few "insider tips" to make your experience even better, and share best practices gleaned from our most active community members and Super Users.   With so many new Community members joining us each week, we'll also review a few of our "best practices" so you know just "how" the Community works, so make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!     THIS WEEK'S TIP: Unlocking Achievements and Earning BadgesAcross the Communities, you'll see badges on users profile that recognize and reward their engagement and contributions. These badges each signify a different achievement--and all of those achievements are available to any Community member! If you're a seasoned pro or just getting started, you too can earn badges for the great work you do. Check out some details on Community badges below--and find out more in the detailed link at the end of the article!       A Diverse Range of Badges to Collect The badges you can earn in the Community cover a wide array of activities, including: Kudos Received: Acknowledges the number of times a user’s post has been appreciated with a “Kudo.”Kudos Given: Highlights the user’s generosity in recognizing others’ contributions.Topics Created: Tracks the number of discussions initiated by a user.Solutions Provided: Celebrates the instances where a user’s response is marked as the correct solution.Reply: Counts the number of times a user has engaged with community discussions.Blog Contributor: Honors those who contribute valuable content and are invited to write for the community blog.       A Community Evolving Together Badges are not only a great way to recognize outstanding contributions of our amazing Community members--they are also a way to continue fostering a collaborative and supportive environment. As you continue to share your knowledge and assist each other these badges serve as a visual representation of your valuable contributions.   Find out more about badges in these Community Support pages in each Community: All About Community Badges - Power Apps CommunityAll About Community Badges - Power Automate CommunityAll About Community Badges - Copilot Studio CommunityAll About Community Badges - Power Pages Community

Tuesday Tips: Powering Up Your Community Profile

TUESDAY TIPS are our way of communicating helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! We cover basics about the Community, provide a few "insider tips" to make your experience even better, and share best practices gleaned from our most active community members and Super Users.   With so many new Community members joining us each week, we'll also review a few of our "best practices" so you know just "how" the Community works, so make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!   This Week's Tip: Power Up Your Profile!  🚀 It's where every Community member gets their start, and it's essential that you keep it updated! Your Community User Profile is how you're able to get messages, post solutions, ask questions--and as you rank up, it's where your badges will appear and how you'll be known when you start blogging in the Community Blog. Your Community User Profile is how the Community knows you--so it's essential that it works the way you need it to! From changing your username to updating contact information, this Knowledge Base Article is your best resource for powering up your profile.     Password Puzzles? No Problem! Find out how to sync your Azure AD password with your community account, ensuring a seamless sign-in. No separate passwords to remember! Job Jumps & Email Swaps Changed jobs? Got a new email? Fear not! You'll find out how to link your shiny new email to your existing community account, keeping your contributions and connections intact. Username Uncertainties Unraveled Picking the perfect username is crucial--and sometimes the original choice you signed up with doesn't fit as well as you may have thought. There's a quick way to request an update here--but remember, your username is your community identity, so choose wisely. "Need Admin Approval" Warning Window? If you see this error message while using the community, don't worry. A simple process will help you get where you need to go. If you still need assistance, find out how to contact your Community Support team. Whatever you're looking for, when it comes to your profile, the Community Account Support Knowledge Base article is your treasure trove of tips as you navigate the nuances of your Community Profile. It’s the ultimate resource for keeping your digital identity in tip-top shape while engaging with the Power Platform Community. So, dive in and power up your profile today!  💪🚀   Community Account Support | Power Apps Community Account Support | Power AutomateCommunity Account Support | Copilot Studio  Community Account Support | Power Pages

Super User of the Month | Chris Piasecki

In our 2nd installment of this new ongoing feature in the Community, we're thrilled to announce that Chris Piasecki is our Super User of the Month for March 2024. If you've been in the Community for a while, we're sure you've seen a comment or marked one of Chris' helpful tips as a solution--he's been a Super User for SEVEN consecutive seasons!   Since authoring his first reply in April 2020 to his most recent achievement organizing the Canadian Power Platform Summit this month, Chris has helped countless Community members with his insights and expertise. In addition to being a Super User, Chris is also a User Group leader, Microsoft MVP, and a featured speaker at the Microsoft Power Platform Conference. His contributions to the new SUIT program, along with his joyous personality and willingness to jump in and help so many members has made Chris a fixture in the Power Platform Community.   When Chris isn't authoring solutions or organizing events, he's actively leading Piasecki Consulting, specializing in solution architecture, integration, DevOps, and more--helping clients discover how to strategize and implement Microsoft's technology platforms. We are grateful for Chris' insightful help in the Community and look forward to even more amazing milestones as he continues to assist so many with his great tips, solutions--always with a smile and a great sense of humor.You can find Chris in the Community and on LinkedIn. Thanks for being such a SUPER user, Chris! 💪 🌠  

Tuesday Tips: Community Ranks and YOU

TUESDAY TIPS are our way of communicating helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! We cover basics about the Community, provide a few "insider tips" to make your experience even better, and share best practices gleaned from our most active community members and Super Users.   With so many new Community members joining us each week, we'll also review a few of our "best practices" so you know just "how" the Community works, so make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!This Week: Community Ranks--Moving from "Member" to "Community Champion"   Have you ever wondered how your fellow community members ascend the ranks within our community? What sets apart an Advocate from a Helper, or a Solution Sage from a Community Champion? In today’s #TuesdayTip, we’re unveiling the secrets and sharing tips to help YOU elevate your ranking—and why it matters to our vibrant communities. Community ranks serve as a window into a member’s role and activity. They celebrate your accomplishments and reveal whether someone has been actively contributing and assisting others. For instance, a Super User is someone who has been exceptionally helpful and engaged. Some ranks even come with special permissions, especially those related to community management. As you actively participate—whether by creating new topics, providing solutions, or earning kudos—your rank can climb. Each time you achieve a new rank, you’ll receive an email notification. Look out for the icon and rank name displayed next to your username—it’s a badge of honor! Fun fact: Your Community Engagement Team keeps an eye on these ranks, recognizing the most passionate and active community members. So shine brightly with valuable content, and you might just earn well-deserved recognition! Where can you see someone’s rank? When viewing a post, you’ll find a member’s rank to the left of their name.Click on a username to explore their profile, where their rank is prominently displayed. What about the ranks themselves? New members start as New Members, progressing to Regular Visitors, and then Frequent Visitors.Beyond that, we have a categorized system: Kudo Ranks: Earned through kudos (teal icons).Post Ranks: Based on your posts (purple icons).Solution Ranks: Reflecting your solutions (green icons).Combo Ranks: These orange icons combine kudos, solutions, and posts. The top ranks have unique names, making your journey even more exciting! So dive in, collect those kudos, share solutions, and let’s see how high you can rank!  🌟 🚀   Check out the Using the Community boards in each of the communities for more helpful information!  Power Apps, Power Automate, Copilot Studio & Power Pages

Find Out What Makes Super Users So Super

We know many of you visit the Power Platform Communities to ask questions and receive answers. But do you know that many of our best answers and solutions come from Community members who are super active, helping anyone who needs a little help getting unstuck with Business Applications products? We call these dedicated Community members Super Users because they are the real heroes in the Community, willing to jump in whenever they can to help! Maybe you've encountered them yourself and they've solved some of your biggest questions. Have you ever wondered, "Why?"We interviewed several of our Super Users to understand what drives them to help in the Community--and discover the difference it has made in their lives as well! Take a look in our gallery today: What Motivates a Super User? - Power Platform Community (microsoft.com)

Users online (4,253)