cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
AlanStevens
Helper I
Helper I

Error when trying to trigger email based on SharePoint List Date Value

Hi

 

I'm trying to trigger an email to be sent when a date field for a SharePoint list item is equal to today. I've set this as a scheduled flow to run once a day to check the date and trigger the email. 

 

When the flow runs I get the following error: 

 

The execution of template action 'Apply_to_each' failed: the result of the evaluation of 'foreach' expression '@items('Apply_to_each_2')?['Date_x0020_Acknowledgement_x0020']' is of type 'String'. The result must be a valid array.

 

I'm assuming this is a formatting issue for the date field? It is formatted correctly as a date rather than text (as I need it to display correctly as a date in SharePoint). Have I done something else wrong? Attached is the condition used to trigger the email.

 

If anyone can help I will be very greatful! 🙂

1 ACCEPTED SOLUTION

Accepted Solutions
Blurryface
Resolver I
Resolver I

It is likely a Time zone issue with your SharePoint tenant.

 

There's a few things you can do (in no particular order, note also you only need to do one of the options below -not all):

1-

Change Date field on SharePoint to include times and set it to be 21/07/2022 23:00 for example (this may not be suitable if your getting users to enter in this data manually to the list)

 

2 -

Convert the time zone on the SharePoint date field to your time zone via the flow using the an OOTB action or expression: Converting time zone in Power Automate - Power Automate | Microsoft Docs

 

3 -

Change the date field to a single text field instead on SharePoint (this may not be suitable if your getting users to enter in this data manually)

 

4 -

You can add 1 day to the date by using the expression below:

formatDateTime(addDays(items('Apply_to_each')?['Date_x0020_Acknowledgement_x0020'],1),'dd/MM/yyyy')

View solution in original post

15 REPLIES 15
AlanStevens
Helper I
Helper I

This is the condition setThis is the condition set

Blurryface
Resolver I
Resolver I

Hi @AlanStevens,

There is two problems I can see with your Flow:

1. You need to move your condition out of the “Apply to each” and then delete the “Apply to each” so your left with the condition within the “Apply to each 2” only. (That will remove the error your seeing)

 

2. Your condition will need a function to format the date fields as utcNow() includes minutes and seconds so your date won’t match exactly down to the minute or second.

 

You can use a formatDateTime() function on both your Date Acknowledgement and the utcNow().
Here’s utcNow as an example: formatDateTime(utcNow(),‘dd/MM/yyyy’) you will need to do the same for the Date Acknowledgment dynamic content also.

 

let me know if this resolves your issue, thanks 

Hi

 

Thanks for your response - How do I use that function? Is it the initialise variable? when I try to do that for the Data Acknowledgement - it doesn't let me pick from the list of dynamic content - all that is there under dynamic content is 'Body' and 'Value' - all my other fields names are not showing.

AlanStevens
Helper I
Helper I

I cant seem to select the synamic field to formatI cant seem to select the synamic field to format

Blurryface
Resolver I
Resolver I

Hi @AlanStevens 

 

So you need to identify what the dynamic content field name is and enter it manually into the function, you can find the name by first adding it into a compose and then selecting "Peek code":

 

Blurryface_0-1658396207460.png

 

Blurryface_1-1658396291565.png

 

So your function will read something similar to the following you will just need to change the piece in red to be your Data Acknowledgement field:

 

formatDateTime(items('Apply_to_each')?['AppVersion'],‘dd/MM/yyyy’)

 

Also once you have this working you can delete the Compose as this is only used to identify what the dynamic content field name is you need to refer to add to the function.

AlanStevens
Helper I
Helper I

Thank you for your help!. I've done that now for both the UTC now and the dynamic field. The flow seems to run without error, however it's not triggering the action as it is saying the expression result is false not true which I can't understand. I've checked my data (see below) the Date acknowledgement due is today so it should have triggered the action but it isn't. Any other ideas?date1.PNGformatdate1.PNGrun1.PNG

Blurryface
Resolver I
Resolver I

No problem at all - can you share the expression for both within the condition please?

 

Also if you want to add two composes above the condition you can check what the condition is trying to evaluate - see example below:

 

Blurryface_0-1658401598051.png

 

Flow run then shows:

Blurryface_1-1658401683779.png

 

AlanStevens
Helper I
Helper I

Hi

 

Expression for the dynamic field: 

formatDateTime(items('Apply_to_each')?['Date_x0020_Acknowledgement_x0020'],'dd/MM/yyyy')
 
Expression for 'Today' 
formatDateTime(utcNow(),'dd/MM/yyyy')
 
I have tried to add those compose sections in above the condition but now I get an error saying it can't save so not sure what i'm doing wrong! - Apologies, i'm really bad at this LOLCompose1.PNG
Blurryface
Resolver I
Resolver I

No worries at all 🙂

 

So the composes need to be within the apply to each - they can't be outside it as the apply to each loops and checks each value in the list including the composes.

AlanStevens
Helper I
Helper I

Hi,

 

Thank you - I have done that and managed to save the flow. Thank you for the suggestion as I can now see why the action isn't triggering, although I don't understand how this has happened! 

 

In the screenshot below - you can see the first compose is for the dynamic field pulled from SharePoint, and the second compose is the 'today' condition..

 

The action isn't triggering because the dates do not match - but the data field in SharePoint is showing 21/07/2022 NOT 20/07/2022 - so I don't understand how the date is somehow different when the data is being retrieved by Power Automate??  There is no date field at all in my SharePoint list that shows 20/07/2022CompFlowRun.PNG

AlanStevens
Helper I
Helper I

I've had a closer look at the data - I think the problem is in SharePoint rather than Power Automate. The date field im using to act as the condition is a calculated field based on another field's value (So in my case I have a received date and then other dates are populated as trigger points for activities based on the received date plus x days). Looks like although the calculated fields display correctly in SharePoint and in an excel extract, the data being supplied to PowerBI isn't the same - maybe due to the time being included?? 

 

Anyway, I was wondering, rather than use these calculated date fields as the condition - can I use a normal date field and within the expression add a number of days? (as well as ensuring the format is dd/MM/yyyy) ? Is this possible?

 

Hope you can help

Blurryface
Resolver I
Resolver I

It is likely a Time zone issue with your SharePoint tenant.

 

There's a few things you can do (in no particular order, note also you only need to do one of the options below -not all):

1-

Change Date field on SharePoint to include times and set it to be 21/07/2022 23:00 for example (this may not be suitable if your getting users to enter in this data manually to the list)

 

2 -

Convert the time zone on the SharePoint date field to your time zone via the flow using the an OOTB action or expression: Converting time zone in Power Automate - Power Automate | Microsoft Docs

 

3 -

Change the date field to a single text field instead on SharePoint (this may not be suitable if your getting users to enter in this data manually)

 

4 -

You can add 1 day to the date by using the expression below:

formatDateTime(addDays(items('Apply_to_each')?['Date_x0020_Acknowledgement_x0020'],1),'dd/MM/yyyy')

AlanStevens
Helper I
Helper I

Hi

 

I opted for option 4 - I get an error when running. This is the compose error:

InvalidTemplate. Unable to process template language expressions in action 'Compose' inputs at line '0' and column '0': 'In function 'addDays', the value provided for date time string '19/07/2022' was not valid. The datetime string must match ISO 8601 format.'.

 

This is the format of the expression: 

 

formatDateTime(addDays(items('Apply_to_each')?['DateofComplaint'],2),'dd/MM/yyyy')
 
The new field im using from SharePoint which is just a normal date field (not calculated) is 'DateofComplaint'
 
Any idea what i'm doing wrong?
AlanStevens
Helper I
Helper I

I've FINALLY got it to work bny changing the format of the date field as you suggested! Thank you so much for spending all this time helping me with this - really appreciate it!!

Blurryface
Resolver I
Resolver I

Great! 😀 Your welcome - I ran a test and it was actually this code that I should've sent you which should do the trick also.

addDays(items('Apply_to_each')?['DateofComplaint'],2,'dd/MM/yyyy')

Helpful resources

Announcements

Tuesday Tip: Getting Started with Private Messages & Macros

Welcome to TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   As our community family expands each week, we revisit our essential tools, tips, and tricks to ensure you’re well-versed in the community’s pulse. Keep an eye on the News & Announcements for your weekly Tuesday Tips—you never know what you may learn!   This Week's Tip: Private Messaging & Macros in Power Apps Community   Do you want to enhance your communication in the Community and streamline your interactions? One of the best ways to do this is to ensure you are using Private Messaging--and the ever-handy macros that are available to you as a Community member!   Our Knowledge Base article about private messaging and macros is the best place to find out more. Check it out today and discover some key tips and tricks when it comes to messages and macros:   Private Messaging: Learn how to enable private messages in your community profile and ensure you’re connected with other community membersMacros Explained: Discover the convenience of macros—prewritten text snippets that save time when posting in forums or sending private messagesCreating Macros: Follow simple steps to create your own macros for efficient communication within the Power Apps CommunityUsage Guide: Understand how to apply macros in posts and private messages, enhancing your interaction with the Community For detailed instructions and more information, visit the full page in your community today:Power Apps: Enabling Private Messaging & How to Use Macros (Power Apps)Power Automate: Enabling Private Messaging & How to Use Macros (Power Automate)  Copilot Studio: Enabling Private Messaging &How to Use Macros (Copilot Studio) Power Pages: Enabling Private Messaging & How to Use Macros (Power Pages)

Tuesday Tip: Subscriptions & Notifications

TUESDAY TIPS are our way of communicating helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! We cover basics about the Community, provide a few "insider tips" to make your experience even better, and share best practices gleaned from our most active community members and Super Users.   With so many new Community members joining us each week, we'll also review a few of our "best practices" so you know just "how" the Community works, so make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!   This Week: All About Subscriptions & Notifications We don't want you to a miss a thing in the Community! The best way to make sure you know what's going on in the News & Announcements, to blogs you follow, or forums and galleries you're interested in is to subscribe! These subscriptions ensure you receive automated messages about the most recent posts and replies. Even better, there are multiple ways you can subscribe to content and boards in the community! (Please note: if you have created an AAD (Azure Active Directory) account you won't be able to receive e-mail notifications.)   Subscribing to a Category  When you're looking at the entire category, select from the Options drop down and choose Subscribe.     You can then choose to Subscribe to all of the boards or select only the boards you want to receive notifications. When you're satisfied with your choices, click Save.     Subscribing to a Topic You can also subscribe to a single topic by clicking Subscribe from the Options drop down menu, while you are viewing the topic or in the General board overview, respectively.     Subscribing to a Label Find the labels at the bottom left of a post.From a particular post with a label, click on the label to filter by that label. This opens a window containing a list of posts with the label you have selected. Click Subscribe.     Note: You can only subscribe to a label at the board level. If you subscribe to a label named 'Copilot' at board #1, it will not automatically subscribe you to an identically named label at board #2. You will have to subscribe twice, once at each board.   Bookmarks Just like you can subscribe to topics and categories, you can also bookmark topics and boards from the same menus! Simply go to the Topic Options drop down menu to bookmark a topic or the Options drop down to bookmark a board. The difference between subscribing and bookmarking is that subscriptions provide you with notifications, whereas bookmarks provide you a static way of easily accessing your favorite boards from the My subscriptions area.   Managing & Viewing Your Subscriptions & Bookmarks To manage your subscriptions, click on your avatar and select My subscriptions from the drop-down menu.     From the Subscriptions & Notifications tab, you can manage your subscriptions, including your e-mail subscription options, your bookmarks, your notification settings, and your email notification format.     You can see a list of all your subscriptions and bookmarks and choose which ones to delete, either individually or in bulk, by checking multiple boxes.     A Note on Following Friends on Mobile Adding someone as a friend or selecting Follow in the mobile view does not allow you to subscribe to their activity feed. You will merely be able to see your friends’ biography, other personal information, or online status, and send messages more quickly by choosing who to send the message to from a list, as opposed to having to search by username.

Monthly Community User Group Update | April 2024

The monthly Community User Group Update is your resource for discovering User Group meetings and events happening around the world (and virtually), welcoming new User Groups to our Community, and more! Our amazing Community User Groups are an important part of the Power Platform Community, with more than 700 Community User Groups worldwide, we know they're a great way to engage personally, while giving our members a place to learn and grow together.   This month, we welcome 3 new User Groups in India, Wales, and Germany, and feature 8 User Group Events across Power Platform and Dynamics 365. Find out more below. New Power Platform User Groups   Power Platform Innovators (India) About: Our aim is to foster a collaborative environment where we can share upcoming Power Platform events, best practices, and valuable content related to Power Platform. Whether you’re a seasoned expert or a newcomer looking to learn, this group is for you. Let’s empower each other to achieve more with Power Platform. Join us in shaping the future of digital transformation!   Power Platform User Group (Wales) About: A Power Platform User Group in Wales (predominantly based in Cardiff but will look to hold sessions around Wales) to establish a community to share learnings and experience in all parts of the platform.   Power Platform User Group (Hannover) About: This group is for anyone who works with the services of Microsoft Power Platform or wants to learn more about it and no-code/low-code. And, of course, Microsoft Copilot application in the Power Platform.   New Dynamics365 User Groups   Ellucian CRM Recruit UK (United Kingdom) About: A group for United Kingdom universities using Ellucian CRM Recruit to manage their admissions process, to share good practice and resolve issues.    Business Central Mexico (Mexico City) About:  A place to find documentation, learning resources, and events focused on user needs in Mexico. We meet to discuss and answer questions about the current features in the standard localization that Microsoft provides, and what you only find in third-party locations. In addition, we focus on what's planned for new standard versions, recent legislation requirements, and more. Let's work together to drive request votes for Microsoft for features that aren't currently found—but are indispensable.   Dynamics 365 F&O User Group (Dublin) About: The Dynamics 365 F&O User Group - Ireland Chapter meets up in person at least twice yearly in One Microsoft Place Dublin for users to have the opportunity to have conversations on mutual topics, find out what’s new and on the Dynamics 365 FinOps Product Roadmap, get insights from customer and partner experiences, and access to Microsoft subject matter expertise.  Upcoming Power Platform Events    PAK Time (Power Apps Kwentuhan) 2024 #6 (Phillipines, Online) This is a continuation session of Custom API. Sir Jun Miano will be sharing firsthand experience on setting up custom API and best practices. (April 6, 2024)       Power Apps: Creating business applications rapidly (Sydney) At this event, learn how to choose the right app on Power Platform, creating a business application in an hour, and tips for using Copilot AI. While we recommend attending all 6 events in the series, each session is independent of one another, and you can join the topics of your interest. Think of it as a “Hop On, Hop Off” bus! Participation is free, but you need a personal computer (laptop) and we provide the rest. We look forward to seeing you there! (April 11, 2024)     April 2024 Cleveland Power Platform User Group (Independence, Ohio) Kickoff the meeting with networking, and then our speaker will share how to create responsive and intuitive Canvas Apps using features like Variables, Search and Filtering. And how PowerFx rich functions and expressions makes configuring those functionalities easier. Bring ideas to discuss and engage with other community members! (April 16, 2024)     Dynamics 365 and Power Platform 2024 Wave 1 Release (NYC, Online) This session features Aric Levin, Microsoft Business Applications MVP and Technical Architect at Avanade and Mihir Shah, Global CoC Leader of Microsoft Managed Services at IBM. We will cover some of the new features and enhancements related to the Power Platform, Dataverse, Maker Portal, Unified Interface and the Microsoft First Party Apps (Microsoft Dynamics 365) that were announced in the Microsoft Dynamics 365 and Power Platform 2024 Release Wave 1 Plan. (April 17, 2024)     Let’s Explore Copilot Studio Series: Bot Skills to Extend Your Copilots (Makati National Capital Reg... Join us for the second installment of our Let's Explore Copilot Studio Series, focusing on Bot Skills. Learn how to enhance your copilot's abilities to automate tasks within specific topics, from booking appointments to sending emails and managing tasks. Discover the power of Skills in expanding conversational capabilities. (April 30, 2024)   Upcoming Dynamics365 Events    Leveraging Customer Managed Keys (CMK) in Dynamics 365 (Noida, Uttar Pradesh, Online) This month's featured topic: Leveraging Customer Managed Keys (CMK) in Dynamics 365, with special guest Nitin Jain from Microsoft. We are excited and thankful to him for doing this session. Join us for this online session, which should be helpful to all Dynamics 365 developers, Technical Architects and Enterprise architects who are implementing Dynamics 365 and want to have more control on the security of their data over Microsoft Managed Keys. (April 11, 2024)       Stockholm D365 User Group April Meeting (Stockholm) This is a Swedish user group for D365 Finance and Operations, AX2012, CRM, CE, Project Operations, and Power BI.  (April 17, 2024)         Transportation Management in D365 F&SCM Q&A Session (Toronto, Online) Calling all Toronto UG members and beyond! Join us for an engaging and informative one-hour Q&A session, exclusively focused on Transportation Management System (TMS) within Dynamics 365 F&SCM. Whether you’re a seasoned professional or just curious about TMS, this event is for you. Bring your questions! (April 26, 2024)   Leaders, Create Your Events!    Leaders of existing User Groups, don’t forget to create your events within the Community platform. By doing so, you’ll enable us to share them in future posts and newsletters. Let’s spread the word and make these gatherings even more impactful! Stay tuned for more updates, inspiring stories, and collaborative opportunities from and for our Community User Groups.   P.S. Have an event or success story to share? Reach out to us – we’d love to feature you. Just leave a comment or send a PM here in the Community!

Exclusive LIVE Community Event: Power Apps Copilot Coffee Chat with Copilot Studio Product Team

We have closed kudos on this post at this time. Thank you to everyone who kudo'ed their RSVP--your invitations are coming soon!  Miss the window to RSVP? Don't worry--you can catch the recording of the meeting this week in the Community.  Details coming soon!   *****   It's time for the SECOND Power Apps Copilot Coffee Chat featuring the Copilot Studio product team, which will be held LIVE on April 3, 2024 at 9:30 AM Pacific Daylight Time (PDT).     This is an incredible opportunity to connect with members of the Copilot Studio product team and ask them anything about Copilot Studio. We'll share our special guests with you shortly--but we want to encourage to mark your calendars now because you will not want to miss the conversation.   This live event will give you the unique opportunity to learn more about Copilot Studio plans, where we’ll focus, and get insight into upcoming features. We’re looking forward to hearing from the community, so bring your questions!   TO GET ACCESS TO THIS EXCLUSIVE AMA: Kudo this post to reserve your spot! Reserve your spot now by kudoing this post.  Reservations will be prioritized on when your kudo for the post comes through, so don't wait! Click that "kudo button" today.   Invitations will be sent on April 2nd.Users posting Kudos after April 2nd at 9AM PDT may not receive an invitation but will be able to view the session online after conclusion of the event. Give your "kudo" today and mark your calendars for April 3, 2024 at 9:30 AM PDT and join us for an engaging and informative session!

Tuesday Tip: Blogging in the Community is a Great Way to Start

TUESDAY TIPS are our way of communicating helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! We cover basics about the Community, provide a few "insider tips" to make your experience even better, and share best practices gleaned from our most active community members and Super Users.   With so many new Community members joining us each week, we'll also review a few of our "best practices" so you know just "how" the Community works, so make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!   This Week's Topic: Blogging in the Community Are you new to our Communities and feel like you may know a few things to share, but you're not quite ready to start answering questions in the forums? A great place to start is the Community blog! Whether you've been using Power Platform for awhile, or you're new to the low-code revolution, the Community blog is a place for anyone who can write, has some great insight to share, and is willing to commit to posting regularly! In other words, we want YOU to join the Community blog.    Why should you consider becoming a blog author? Here are just a few great reasons. 🎉   Learn from Each Other: Our community is like a bustling marketplace of ideas. By sharing your experiences and insights, you contribute to a dynamic ecosystem where makers learn from one another. Your unique perspective matters! Collaborate and Innovate: Imagine a virtual brainstorming session where minds collide, ideas spark, and solutions emerge. That’s what our community blog offers—a platform for collaboration and innovation. Together, we can build something extraordinary. Showcase the Power of Low-Code: You know that feeling when you discover a hidden gem? By writing about your experience with your favorite Power Platform tool, you’re shining a spotlight on its capabilities and real-world applications. It’s like saying, “Hey world, check out this amazing tool!” Earn Trust and Credibility: When you share valuable information, you become a trusted resource. Your fellow community members rely on your tips, tricks, and know-how. It’s like being the go-to friend who always has the best recommendations. Empower Others: By contributing to our community blog, you empower others to level up their skills. Whether it’s a nifty workaround, a time-saving hack, or an aha moment, your words have impact. So grab your keyboard, brew your favorite beverage, and start writing! Your insights matter and your voice counts! With every blog shared in the Community, we all do a better job of tackling complex challenges with gusto. 🚀 Welcome aboard, future blog author! ✍️💻🌟 Get started blogging across the Power Platform Communities today! Just follow one of the links below to begin your blogging adventure.   Power Apps: https://powerusers.microsoft.com/t5/Power-Apps-Community-Blog/bg-p/PowerAppsBlog Power Automate: https://powerusers.microsoft.com/t5/Power-Automate-Community-Blog/bg-p/MPABlog Copilot Studio: https://powerusers.microsoft.com/t5/Copilot-Studio-Community-Blog/bg-p/PVACommunityBlog Power Pages: https://powerusers.microsoft.com/t5/Power-Pages-Community-Blog/bg-p/mpp_blog   When you follow the link, look for the Message Admins button like this on the page's right rail, and let us know you're interested. We can't wait to connect with you and help you get started. Thanks for being part of our incredible community--and thanks for becoming part of the community blog!

Launch Event Registration: Redefine What's Possible Using AI

  Join Microsoft product leaders and engineers for an in-depth look at the latest features in Microsoft Dynamics 365 and Microsoft Power Platform. Learn how advances in AI and Microsoft Copilot can help you connect teams, processes, and data, and respond to changing business needs with greater agility. We’ll share insights and demonstrate how 2024 release wave 1 updates and advancements will help you:   Streamline business processes, automate repetitive tasks, and unlock creativity using the power of Copilot and role-specific insights and actions. Unify customer data to optimize customer journeys with generative AI and foster collaboration between sales and marketing teams. Strengthen governance with upgraded tools and features. Accelerate low-code development  using natural language and streamlined tools. Plus, you can get answers to your questions during our live Q&A chat! Don't wait--register today by clicking the image below!      

Users online (3,958)