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ARMRHC
New Member

Excel "Add new row" overrides all links in a table

Hello, 

 

I have a Power Automate flow that has a part where a link to a OneDrive document is created then gets inserted into an Excel Table under a set column. The Flow runs successfully; however, my issue is that with each new row all of the links in the column are updated to the last link that was most recently added. The first gets added as expected; however, all rows after that just update all links to the most recently added link.

Example (Before "Add New Row")

EntryNameDescriptionLink (Before Update)
1Richard ClarkPlumberLINK1

 

Example (After "Add New Row")

EntryNameDescriptionLink (Before Update)
1Richard ClarkPlumberLINK2
2Bruce BannerScientistLINK2

 

When I look at my Power Automate Output files for each run the link is the expected one; however, once those links are placed into Excel they end up all changing to the link that was most recently added.

 

Here is what I have tried:

 

Try #1: I've tried two different ways to create the link

Similar to: https://powerusers.microsoft.com/t5/Building-Flows/Flow-add-row-to-excel-table-replaces-entire-colum... 

Method 1: Under "Add a row into a table" I created the formula needed to add the link (similar to the original OP in the link above).
Method 2: I used the "Expression" option to concatenate the excel formula needed for a hyperlink. I found that method two worked the best for this.

 

Note: Both expressions are pulling the URL from my flow to build the hyperlinks and I have given each a meaningful name outside of "click here".


Try #2: Turn off "Fill Formulas in Tables to create calculated columns"
I tried the solution here: https://powerusers.microsoft.com/t5/General-Power-Automate/Updating-row-in-Excel-Table-with-HYPERLIN...

This solution does not work for me.

-------

As mentioned previously, the output for the URL is correct; however, after the first row is added each subsequent row changes all links. I am not sure if this is a Power Automate issue or an Excel issue but I am trying to figure out how to work around this issue or find a solution. 

1 ACCEPTED SOLUTION

Accepted Solutions
FLMike
Community Champion
Community Champion

Hello,

 

Ok I am back and I was able to repro and I was able to resolve it.

 

Test Results #1

 

1. I created this table in an excel file

FLMike_0-1694459728431.png

Now let me explain what you see.

I originally manually added 3 rows that had different links and then turned it into a table of that exact row size. I then ran my flow that used the Add Row 1 time and it modified them all to say www.microsoft.com

 

I then manually went into the file and tried to change them to something else, intel.com, but they ALL changed to intel.com. So I changed it to www.microsoft.com manually and they all changed again. So whatever Add does, it breaks is for manual changes also, at least for me it did 100% repro.

 

Resolved:

I followed the steps here : Solved: Re: Updating row in Excel Table with HYPERLINK() w... - Power Platform Community (microsoft....

And my problem went away.

 

I then manually changed one to intel.com and you can see the other microsoft.com didn't change. I then ran my flow 1 time and this time it added the scoobydoo.com without changing the others.

 

Test #2

This time I created a new file with a new table and I turned on the auto proofing feature again.

 

This time BEFORE running my flow, I added a new row to see if it would do the issue prior to running the flow.

Result: No issue found

 

Ran the Flow

Result: Since I had buffer rows with nothing in them it worked fine

FLMike_3-1694460481958.png

 

Removed the spare rows:

Ran Flow

Result: It still worked prefectly, as I assume it only breaks, when the table is max size already and add row has to expand it.

FLMike_4-1694460602897.png

 

Last Test

I put everything back as normal. Created a final file and table. Added a single row manually. left the feature on in proofing. Ran my flow and bingo it broke it.

Removed the feature

Added a row

and it worked fine

 

So I am not sure why for you it didn't work. I'd like to suggest that you make sure that all instances of the files are disconnected from and shut down before you make the change in Excel. Even if that means turning it back on and then off.

 

You may also want to try what I did manually as a test, which will make it easy to see whether its really working and its merely something else, or if its really broken.

 

Sorry, I wish I had a better answer, but validation on your side is the best I can ask you to do for now since all my repros, worked as expected with the work arounds.
Cheers
If you like my answer, please Mark it as Resolved, and give it a thumbs up, so it can help others
Thank You
Michael Gernaey MCT | MCSE | Ex-Microsoft
https://gernaeysoftware.com
LinkedIn: https://www.linkedin.com/in/michaelgernaey

 

 

View solution in original post

7 REPLIES 7
FLMike
Community Champion
Community Champion

Hello,

 

Is this being done in an Apply to Each Loop (for each row?), if so are you using variables that are created outside the loop?

 

I don't quote follow exactly but somewhere you have Action(maybe a compose) that creates the link you want to send to that row.

 

I believe you said the output of that is correct. However, what data is actually send to the row itself? You are saying they all get changed / aka are the first created value. So it would seem as if you are creating the proper value to put there (somewhere), but you are actually using the first value, again maybe in a loop.

 

If you are using a loop and variables, set the concurrency to 1, try again and see if its good. If not youll have to share your actual actions and flow to be reviewed
Cheers
If you like my answer, please Mark it as Resolved, and give it a thumbs up, so it can help others
Thank You
Michael Gernaey MCT | MCSE | Ex-Microsoft
https://gernaeysoftware.com
LinkedIn: https://www.linkedin.com/in/michaelgernaey

 

 

Thanks for the reply FLMike,

 

I am not using a loop on this Flow. I have a few screenshots for reference. What I get is a hyperlink with a pretty link inserted into the cell; however, when I check each time a new row is added the most recent link is updated in each row. 

FLMike
Community Champion
Community Champion

Hi,

 

I am going to repro the problem and validate the possible solutions and get back to you shortly. I will respond today. We may need to do a little back and forth if no one else comes in sooner, but I will be checking this right now.

 


Cheers
If you like my answer, please Mark it as Resolved, and give it a thumbs up, so it can help others
Thank You
Michael Gernaey MCT | MCSE | Ex-Microsoft
https://gernaeysoftware.com
LinkedIn: https://www.linkedin.com/in/michaelgernaey

FLMike
Community Champion
Community Champion

Hello,

 

Ok I am back and I was able to repro and I was able to resolve it.

 

Test Results #1

 

1. I created this table in an excel file

FLMike_0-1694459728431.png

Now let me explain what you see.

I originally manually added 3 rows that had different links and then turned it into a table of that exact row size. I then ran my flow that used the Add Row 1 time and it modified them all to say www.microsoft.com

 

I then manually went into the file and tried to change them to something else, intel.com, but they ALL changed to intel.com. So I changed it to www.microsoft.com manually and they all changed again. So whatever Add does, it breaks is for manual changes also, at least for me it did 100% repro.

 

Resolved:

I followed the steps here : Solved: Re: Updating row in Excel Table with HYPERLINK() w... - Power Platform Community (microsoft....

And my problem went away.

 

I then manually changed one to intel.com and you can see the other microsoft.com didn't change. I then ran my flow 1 time and this time it added the scoobydoo.com without changing the others.

 

Test #2

This time I created a new file with a new table and I turned on the auto proofing feature again.

 

This time BEFORE running my flow, I added a new row to see if it would do the issue prior to running the flow.

Result: No issue found

 

Ran the Flow

Result: Since I had buffer rows with nothing in them it worked fine

FLMike_3-1694460481958.png

 

Removed the spare rows:

Ran Flow

Result: It still worked prefectly, as I assume it only breaks, when the table is max size already and add row has to expand it.

FLMike_4-1694460602897.png

 

Last Test

I put everything back as normal. Created a final file and table. Added a single row manually. left the feature on in proofing. Ran my flow and bingo it broke it.

Removed the feature

Added a row

and it worked fine

 

So I am not sure why for you it didn't work. I'd like to suggest that you make sure that all instances of the files are disconnected from and shut down before you make the change in Excel. Even if that means turning it back on and then off.

 

You may also want to try what I did manually as a test, which will make it easy to see whether its really working and its merely something else, or if its really broken.

 

Sorry, I wish I had a better answer, but validation on your side is the best I can ask you to do for now since all my repros, worked as expected with the work arounds.
Cheers
If you like my answer, please Mark it as Resolved, and give it a thumbs up, so it can help others
Thank You
Michael Gernaey MCT | MCSE | Ex-Microsoft
https://gernaeysoftware.com
LinkedIn: https://www.linkedin.com/in/michaelgernaey

 

 

Can you show the full expression you are using to make the link? Like what is in the concat() expression?

 

Could you add more columns to your Excel table? Then make the formula referencing those columns?

 

Name Link LinkDisplayText LinkAddressText
Steve Steve's File Steve's File http.www.linkaddress<>name.com
  =hyperlink({LinkAddressText},{LinkDisplayText})    

 

So every row will have the same formula for the Link column, but the text in the LinkDisplayText and the LinkAddressText will be different.

wskinnermctc
Super User
Super User

I would try adding a row with the link field as text. Waiting a minute. Getting the same row, and updating the field with the hyperlink.

 

That might trick Excel because you are editing/updating a current row instead of adding a new one.

ARMRHC
New Member

To everyone who offered assistance. THANK YOU! 

 

This is what I had to do to get this working that way that I wanted. 

 

I created a table in Excel. I manually inserted the first row and added a dummy link to the column I made for links. I hide the first row and now my flow works as intended.

 

Thanks for the feedback, this was a combination of the feedback everyone provided. 

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