cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
Anonymous
Not applicable

Export To File for Power BI Reports with multiple bookmarks and recipients

Hello everyone,

 

In the same workflow, I would like to send, for example, 5 emails to 5 recipients using the action "Export To File for Power BI Reports" with a bookmark so each recipient gets a customized data report. However, each time I used that action, they each received the same data report. I used the dynamic variable, named "content file" (see screenshot), but I haven't been able to send a customized data report to each recipient.

 

Could you please help me identify a solution?

 

Vincentvillerey_0-1634213690805.png

 

1 ACCEPTED SOLUTION

Accepted Solutions
bchager6
Resolver I
Resolver I

You need to specify the page and bookmark name within the Export To File for Power BI Reports step like so:

bchager6_0-1634849126730.png

 

View solution in original post

15 REPLIES 15
bchager6
Resolver I
Resolver I

You need to specify the page and bookmark name within the Export To File for Power BI Reports step like so:

bchager6_0-1634849126730.png

 

Anonymous
Not applicable

Thank you @bchager6 !

 

My mistake was to use "bookmarkGuid=Bookmark...." instead of "Bookmark...". I will pay more intention in the future to little details.

 

Have a good day 🙂

@Anonymous  can you please let me know if this works for you? I would also like to figure out how to export a specific visualization, but am not finding any documentation on how to do that.

Hi,

 

I tried it myself and i keep getting the ppt without the bookmark

Paragadi_0-1635273594664.png

 

@Paragadi  Are your bookmarks grouped together? It didn't work when mine were grouped together.

Hi.

 

My bookmarks weren't grouped

Paragadi_0-1635318809949.png

 

 

Paragadi
New Member

i put 2 items for two pages with one bookmark and i get  the same page filtered twice.

duplicate of the first page filtered correct

Eu estou com mesmo problema.

Hi 

 

I am following the same steps but I got this error any idea what is the reason 

 

melsaadawy_0-1664296959395.png

 

melsaadawy_1-1664297013930.png

 

Thanks

 

Anonymous
Not applicable

Yes @bchager6, it's work. Thank you very much 😉 !!!

 

Anonymous
Not applicable

Hi,

 

I'm not to understand you very well, but the philosophy is following: for each export, you have to use one PageName with one BookMark. You cannot use one PageName with another BookMark twice on the same export ; if you want to use a similar PageName, you can duplicate it on Power BI Desktop and get PageName and its BookMark.

 

Is it better now? 

melsaadawy
Regular Visitor

I am using a one-page name with one bookmark but it gives me an error message when I run the workflow "Export report with page names which does not exist in the report is not supported" However I copied the correct page name from the Power BI URL 

Anonymous
Not applicable

Hi @melsaadawy ,

 

 

It seems you have to be perfect with id of PageName and BookMark, look better chain character ; like this :

 

Vincentvillerey_0-1664357157802.png

 

Have a good day

 

RobertBotan
Regular Visitor

Hi,

 

Can someone help me with the following issue that I'm facing. I have a report in Power BI that's refresh every day. I'm interest in sending the mail based on the 19 value when it changes. So I created a metric in Power BI that tracks that value and when it changes I should receive the mail (logic) but I'm not receiving any email.

RobertBotan_1-1668434960696.png

 

RobertBotan_0-1668434867753.png

 

This is how it look like in power Automate

RobertBotan_2-1668435029157.png

 

 

Hi @bchager6 ,

 

I'm currently facing a challenge with exporting a Power BI report to PDF. My goal is to export only certain visuals from a report page. Initially, I attempted to use the 'Pages Visual Name -1' option, specifying the visual IDs I wanted to export. However, this resulted in exporting only one visual per page, which is not what I require, as I need to export multiple specific visuals from a single page(if you could help me how to write query for multiple visuals that would be great.)
id's.png

 

To address this, I created two bookmarks within my published report:

  1. A 'Hidden' bookmark to display only the visuals needed for the export.
  2. An 'All Visuals' bookmark showing every visual on the page.

Bookmarks image.png

When using the 'Export to File for Power BI Reports' connector in Power Automate, I encountered a field for 'Bookmark Name.' I input the GUID of my bookmark there but am unsure how to reference the bookmark name correctly to ensure the PDF export reflects the specific visuals defined by the 'Hidden' bookmark.

Additionally, there's an option for 'Bookmark State,' and I'm uncertain about its utilization and whether it could help in my scenario.

bookmark image.png


I would greatly appreciate any guidance on how to correctly use bookmarks for exporting specific visuals in a PDF and any insight on the 'Bookmark State' functionality.

Thank you in advance for your help!

Helpful resources

Announcements

Celebrating the May Super User of the Month: Laurens Martens

  @LaurensM  is an exceptional contributor to the Power Platform Community. Super Users like Laurens inspire others through their example, encouragement, and active participation. We are excited to celebrated Laurens as our Super User of the Month for May 2024.   Consistent Engagement:  He consistently engages with the community by answering forum questions, sharing insights, and providing solutions. Laurens dedication helps other users find answers and overcome challenges.   Community Expertise: As a Super User, Laurens plays a crucial role in maintaining a knowledge sharing environment. Always ensuring a positive experience for everyone.   Leadership: He shares valuable insights on community growth, engagement, and future trends. Their contributions help shape the Power Platform Community.   Congratulations, Laurens Martens, for your outstanding work! Keep inspiring others and making a difference in the community!   Keep up the fantastic work!        

Check out the Copilot Studio Cookbook today!

We are excited to announce our new Copilot Cookbook Gallery in the Copilot Studio Community. We can't wait for you to share your expertise and your experience!    Join us for an amazing opportunity where you'll be one of the first to contribute to the Copilot Cookbook—your ultimate guide to mastering Microsoft Copilot. Whether you're seeking inspiration or grappling with a challenge while crafting apps, you probably already know that Copilot Cookbook is your reliable assistant, offering a wealth of tips and tricks at your fingertips--and we want you to add your expertise. What can you "cook" up?   Click this link to get started: https://aka.ms/CS_Copilot_Cookbook_Gallery   Don't miss out on this exclusive opportunity to be one of the first in the Community to share your app creation journey with Copilot. We'll be announcing a Cookbook Challenge very soon and want to make sure you one of the first "cooks" in the kitchen.   Don't miss your moment--start submitting in the Copilot Cookbook Gallery today!     Thank you,  Engagement Team

Announcing Power Apps Copilot Cookbook Gallery

We are excited to share that the all-new Copilot Cookbook Gallery for Power Apps is now available in the Power Apps Community, full of tips and tricks on how to best use Microsoft Copilot as you develop and create in Power Apps. The new Copilot Cookbook is your go-to resource when you need inspiration--or when you're stuck--and aren't sure how to best partner with Copilot while creating apps.   Whether you're looking for the best prompts or just want to know about responsible AI use, visit Copilot Cookbook for regular updates you can rely on--while also serving up some of your greatest tips and tricks for the Community. Check Out the new Copilot Cookbook for Power Apps today: Copilot Cookbook - Power Platform Community.  We can't wait to see what you "cook" up!    

Welcome to the Power Automate Community

You are now a part of a fast-growing vibrant group of peers and industry experts who are here to network, share knowledge, and even have a little fun.   Now that you are a member, you can enjoy the following resources:   Welcome to the Community   News & Announcements: The is your place to get all the latest news around community events and announcements. This is where we share with the community what is going on and how to participate.  Be sure to subscribe to this board and not miss an announcement.   Get Help with Power Automate Forums: If you're looking for support with any part of Power Automate, our forums are the place to go. From General Power Automate forums to Using Connectors, Building Flows and Using Flows.  You will find thousands of technical professionals, and Super Users with years of experience who are ready and eager to answer your questions. You now have the ability to post, reply and give "kudos" on the Power Automate community forums. Make sure you conduct a quick search before creating a new post because your question may have already been asked and answered. Galleries: The galleries are full of content and can assist you with information on creating a flow in our Webinars and Video Gallery, and the ability to share the flows you have created in the Power Automate Cookbook.  Stay connected with the Community Connections & How-To Videos from the Microsoft Community Team. Check out the awesome content being shared there today.   Power Automate Community Blog: Over the years, more than 700 Power Automate Community Blog articles have been written and published by our thriving community. Our community members have learned some excellent tips and have keen insights on the future of process automation. In the Power Automate Community Blog, you can read the latest Power Automate-related posts from our community blog authors around the world. Let us know if you'd like to become an author and contribute your own writing — everything Power Automate-related is welcome.   Community Support: Check out and learn more about Using the Community for tips & tricks. Let us know in the Community Feedback  board if you have any questions or comments about your community experience. Again, we are so excited to welcome you to the Microsoft Power Automate community family. Whether you are brand new to the world of process automation or you are a seasoned Power Automate veteran - our goal is to shape the community to be your 'go to' for support, networking, education, inspiration and encouragement as we enjoy this adventure together.     Power Automate Community Team

Hear what's next for the Power Up Program

Hear from Principal Program Manager, Dimpi Gandhi, to discover the latest enhancements to the Microsoft #PowerUpProgram, including a new accelerated video-based curriculum crafted with the expertise of Microsoft MVPs, Rory Neary and Charlie Phipps-Bennett. If you’d like to hear what’s coming next, click the link below to sign up today! https://aka.ms/PowerUp  

Tuesday Tip | How to Report Spam in Our Community

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   As our community family expands each week, we revisit our essential tools, tips, and tricks to ensure you’re well-versed in the community’s pulse. Keep an eye on the News & Announcements for your weekly Tuesday Tips—you never know what you may learn!   Today's Tip: How to Report Spam in Our Community We strive to maintain a professional and helpful community, and part of that effort involves keeping our platform free of spam. If you encounter a post that you believe is spam, please follow these steps to report it: Locate the Post: Find the post in question within the community.Kebab Menu: Click on the "Kebab" menu | 3 Dots, on the top right of the post.Report Inappropriate Content: Select "Report Inappropriate Content" from the menu.Submit Report: Fill out any necessary details on the form and submit your report.   Our community team will review the report and take appropriate action to ensure our community remains a valuable resource for everyone.   Thank you for helping us keep the community clean and useful!

Top Kudoed Authors
Users online (4,963)