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Anonymous
Not applicable

Export To File for Power BI Reports with multiple bookmarks and recipients

Hello everyone,

 

In the same workflow, I would like to send, for example, 5 emails to 5 recipients using the action "Export To File for Power BI Reports" with a bookmark so each recipient gets a customized data report. However, each time I used that action, they each received the same data report. I used the dynamic variable, named "content file" (see screenshot), but I haven't been able to send a customized data report to each recipient.

 

Could you please help me identify a solution?

 

Vincentvillerey_0-1634213690805.png

 

1 ACCEPTED SOLUTION

Accepted Solutions

You need to specify the page and bookmark name within the Export To File for Power BI Reports step like so:

bchager6_0-1634849126730.png

 

View solution in original post

15 REPLIES 15

You need to specify the page and bookmark name within the Export To File for Power BI Reports step like so:

bchager6_0-1634849126730.png

 

Anonymous
Not applicable

Thank you @bchager6 !

 

My mistake was to use "bookmarkGuid=Bookmark...." instead of "Bookmark...". I will pay more intention in the future to little details.

 

Have a good day 🙂

@Anonymous  can you please let me know if this works for you? I would also like to figure out how to export a specific visualization, but am not finding any documentation on how to do that.

Hi,

 

I tried it myself and i keep getting the ppt without the bookmark

Paragadi_0-1635273594664.png

 

@Paragadi  Are your bookmarks grouped together? It didn't work when mine were grouped together.

Hi.

 

My bookmarks weren't grouped

Paragadi_0-1635318809949.png

 

 

i put 2 items for two pages with one bookmark and i get  the same page filtered twice.

duplicate of the first page filtered correct

Eu estou com mesmo problema.

Hi 

 

I am following the same steps but I got this error any idea what is the reason 

 

melsaadawy_0-1664296959395.png

 

melsaadawy_1-1664297013930.png

 

Thanks

 

Anonymous
Not applicable

Yes @bchager6, it's work. Thank you very much 😉 !!!

 

Anonymous
Not applicable

Hi,

 

I'm not to understand you very well, but the philosophy is following: for each export, you have to use one PageName with one BookMark. You cannot use one PageName with another BookMark twice on the same export ; if you want to use a similar PageName, you can duplicate it on Power BI Desktop and get PageName and its BookMark.

 

Is it better now? 

melsaadawy
Regular Visitor

I am using a one-page name with one bookmark but it gives me an error message when I run the workflow "Export report with page names which does not exist in the report is not supported" However I copied the correct page name from the Power BI URL 

Anonymous
Not applicable

Hi @melsaadawy ,

 

 

It seems you have to be perfect with id of PageName and BookMark, look better chain character ; like this :

 

Vincentvillerey_0-1664357157802.png

 

Have a good day

 

RobertBotan
Regular Visitor

Hi,

 

Can someone help me with the following issue that I'm facing. I have a report in Power BI that's refresh every day. I'm interest in sending the mail based on the 19 value when it changes. So I created a metric in Power BI that tracks that value and when it changes I should receive the mail (logic) but I'm not receiving any email.

RobertBotan_1-1668434960696.png

 

RobertBotan_0-1668434867753.png

 

This is how it look like in power Automate

RobertBotan_2-1668435029157.png

 

 

Hi @bchager6 ,

 

I'm currently facing a challenge with exporting a Power BI report to PDF. My goal is to export only certain visuals from a report page. Initially, I attempted to use the 'Pages Visual Name -1' option, specifying the visual IDs I wanted to export. However, this resulted in exporting only one visual per page, which is not what I require, as I need to export multiple specific visuals from a single page(if you could help me how to write query for multiple visuals that would be great.)
id's.png

 

To address this, I created two bookmarks within my published report:

  1. A 'Hidden' bookmark to display only the visuals needed for the export.
  2. An 'All Visuals' bookmark showing every visual on the page.

Bookmarks image.png

When using the 'Export to File for Power BI Reports' connector in Power Automate, I encountered a field for 'Bookmark Name.' I input the GUID of my bookmark there but am unsure how to reference the bookmark name correctly to ensure the PDF export reflects the specific visuals defined by the 'Hidden' bookmark.

Additionally, there's an option for 'Bookmark State,' and I'm uncertain about its utilization and whether it could help in my scenario.

bookmark image.png


I would greatly appreciate any guidance on how to correctly use bookmarks for exporting specific visuals in a PDF and any insight on the 'Bookmark State' functionality.

Thank you in advance for your help!

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