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kedarsk
Level: Powered On

Help needed for using Get Emails (V3) Flow

Hi guys  @Pstork1 

@yashag2255 
@ScottShearer  
@RobElliott 
@AKRogers 

 

I am fairly new to Microsoft Flow therefore, you might find my basic questions quite stupid.  However, I am struggling with some tasks which I wish to automate using Microsoft Flow.  

 

Background- I had sent out bulk emails using Microsoft Outlook and Microsoft Word Mail Merge function.  After sending that bulk email, I have received about 300 either out of office or delivery failed notifications.  I have moved them in a separate folder within my mailbox.

 

Task- Now I have to open each and every email and take a note of the email id to which the email was not delivered.  Then record that email id in a separate excel table. Once, those steps are completed then I have to compare those email ids with Master records and then remove those email id from the master record as a part of data cleansing stuff and to make our address book master records upto date.

 

I tried using Microsoft Flows Button trigger with Get Emails (V3) action.  It does a fantastic job but it outputs only Top 10 or Top 20 records.  Whenever, I am putting integer greater than 25, I am getting an error.  While troubleshooting, I thought that may be I have only 20 such emails hence it is not accepting the greater integer.  However, upon doing manual outlook check I found that there are more than 75 such notifications.

 

Hence, I need help on the following:

 

  1. How can I read all the emails having Undelivered word in the subject ?
  2. How can I read only the email id mentioned in the body of that email and add it in excel table stored on my onedrive folder?

Any help on the above will be highly appreciated.

 

Here is how my configuration looks like:

 

2.png1.png

Thank you. 

BR

Kedar

1 ACCEPTED SOLUTION

Accepted Solutions
AKRogers
Level 8

Re: Help needed for using Get Emails (V3) Flow

@kedarsk, I set up a similar situation to yours, where I have have a few "undeliverable" email notifications that I moved to a separate folder in Outlook.  To get those I am doing a simple Get Emails (V3) action that points to that folder.  For our purposes here I'm just grabbing the first one.

GetEmails_111119.png

 

After that, the approach is the same as the Message Id solution I posted above, only you need to grab the "To" value from the undeliverable message instead:

InitEmailTo_111119.png

 

You'll see in the screenshot that the name of the field is really toRecipients, and you can see this when you pull the response body out of the Get Emails (V3) action.  Within Apply to Each, your next step would be to do something with that variable, such as save it off to SharePoint or append it to an array to track all the values.

 

Ashley

If this response provided an answer to your question please mark it as a solution so that others can find it.

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View solution in original post

13 REPLIES 13
Dual Super User
Dual Super User

Re: Help needed for using Get Emails (V3) Flow

That particular action is hard coded to not retrieve any more than 25 emails at a time.  But if you move the emails to another folder once you finish processing them then you could run the action again and get the next 25.  Repeat until emails are all processed.



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kedarsk
Level: Powered On

Re: Help needed for using Get Emails (V3) Flow

@Pstork1 

@yashag2255 
@ScottShearer  
@RobElliott 
@AKRogers  
Thank you very much brother however, it would be great if you can provide sample code for that. Also as per my second question in the original post i need code to extract the exact email id for which i received automatic reply or delivery failed.

Highlighted
AKRogers
Level 8

Re: Help needed for using Get Emails (V3) Flow

@kedarsk,  Sounds like what you need is the the Message Id from each email you retrieve.  If you look at the response body from Get Emails (V3) you'll see an ID for each email.  Retrieving that and storing it in a variable is pretty straightforward: 

16.png

 

I know you said this is new for you, so just know that the Initialize variable action must live outside the Apply to each step.

 

Let us know how it goes!

Ashley

If this response provided an answer to your question please mark it as a solution so that others can find it.

If you found this helpful, consider giving it a thumbs up!

kedarsk
Level: Powered On

Re: Help needed for using Get Emails (V3) Flow

@AKRogers

Thank you very much for replying. However I did not understand as to why would i look for message id?

I am trying to retrieve email ids mentioned in the body of undelivered email notifications. I have stored those notifications in a separate folder.

It would be great if you throw little more light on it.
AKRogers
Level 8

Re: Help needed for using Get Emails (V3) Flow

Hi there,

Apologies, I misunderstood what you were asking for. When you say “email id” for undelivered messages, are you referring to just the email address of the recipient that bounced back as undelivered? So that you can remove them from your master list for email blasts?
kedarsk
Level: Powered On

Re: Help needed for using Get Emails (V3) Flow

@AKRogers. Yes absolutely madam. That's exactly what i am looking for. Now that you have understood my objective correctly, i would appreciate if you can help me with appropriate solution.

Thank you.
AKRogers
Level 8

Re: Help needed for using Get Emails (V3) Flow

@kedarsk, I set up a similar situation to yours, where I have have a few "undeliverable" email notifications that I moved to a separate folder in Outlook.  To get those I am doing a simple Get Emails (V3) action that points to that folder.  For our purposes here I'm just grabbing the first one.

GetEmails_111119.png

 

After that, the approach is the same as the Message Id solution I posted above, only you need to grab the "To" value from the undeliverable message instead:

InitEmailTo_111119.png

 

You'll see in the screenshot that the name of the field is really toRecipients, and you can see this when you pull the response body out of the Get Emails (V3) action.  Within Apply to Each, your next step would be to do something with that variable, such as save it off to SharePoint or append it to an array to track all the values.

 

Ashley

If this response provided an answer to your question please mark it as a solution so that others can find it.

If you found this helpful, consider giving it a thumbs up!

 

View solution in original post

kedarsk
Level: Powered On

Re: Help needed for using Get Emails (V3) Flow

@AKRogers  Madam

 

You are simply genius.  Thank you very much for the great help.  It really worked as intended.  I am so much happy about the first successful step.  However, in order to make the solution complete, I need your help to further finetune the code.

 

Now that we have achieved to retrieve the exact email id we need to do following:

  • Update the retrieved toRecipients value in a excel table stored on my onedrive for business.
  • I need to repeat this for all the emails that I have received.  (for this I tried to set the Top value to the max / unlimited) which is not working and giving error back.  Max allowed value is <25.

Untitled.png

 

Thank you in advance for providing the extended help.

BR

Kedar

kedarsk
Level: Powered On

Re: Help needed for using Get Emails (V3) Flow

Hello @AKRogers 

 

Would you like to help me further on this thread.  Kindly can you address the above raised query.  I am sure you must be busy at your work however it would be highly obliged if you could kindly help me a couple of steps further.

 

Thank you

Kedar

AKRogers
Level 8

Re: Help needed for using Get Emails (V3) Flow

Hi there,
For situations like this it’s best to break your questions into multiple posts! That way other people can easily find solutions to common questions.

My suggestion for working with greater than 25 emails is the same as the above answer from a few days ago: have you tried moving the emails to a different folder for archiving once you get the email address from them? Then, do another Get Emails against the “undeliverable” folder to get the next set of 25? Do this until there the Get Emails action no longer returns any data.

Take care!
Ashley
kedarsk
Level: Powered On

Re: Help needed for using Get Emails (V3) Flow

Hi @AKRogers 

 

thank you for the valuable advice of breaking the questions into multiple posts and I will do the same for the future posts.  Also I know that as per similar suggestions as yourself from @Pstork1 , I have to move 25 processed emails to another folder and then repeat the action for the lot of next 25.  

 

However since, I am newbie to this, I have no clue as to how to go over that code.  Hence, it would be really great if you can kindly help me.

 

Also, it would be great if you can advise me any online course / videos / study material to get well versed with the basics of Microsoft Flow.

 

BR

Kedar

kedarsk
Level: Powered On

Re: Help needed for using Get Emails (V3) Flow

Hi @AKRogers madam

 

Is there any reply on my issue.  thank you for your reply in advance.

Super User
Super User

Re: Help needed for using Get Emails (V3) Flow

@kedarsk - Hi there.  It looks like your original issue was resolved.  To help other users resolve similar problems, I'd suggest starting a new thread for the 'extended help' request.  This will make their search results more relevant, and more people will benefit from your progress.

 

Best of luck.

 

-Ed-

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