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Frequent Visitor

How the approval flow works?

Hi.. i am really new to MS Flow.

This is my goal:

I have document that need to be approved by 5 managers before being published.


This is what I did:

1. I've set in Start and Wait for Approval and chose Approval/Reject - Everyone Must approve. Under assign to, I list down all 5 managers (manager1, manager2, manager3, manager4, manager5)


2.Then I set the Condition with the condition of Outcome that contains approve, If yes the system will email to me for each response.


Now, the questions:


1. How do I set so that If 1 manager response to the flow, all other managers and myself will get a notification?

2. How do i set so that Everyone will get a notification of approval when all 5 managers have approved the document.





Dual Super User
Dual Super User

First, one correction.  If you are using "All must approve" then your outcome needs to check for "Approve Approve Approve Approve Approve". The outcome concatenates the response from each approver so you can't just check for "Approve".


1) Using All must approve you can't send notifications to other approvers when one responds.  The system will pause until all approvers respond or it times out before moving on.  To do what you are asking would require breaking the one approval into 5 parallel approvals all set for "first to respond".  Then you can send an email when each parallel branch responds.

2) If you leave it the way it is you can just send an email notification when the approval returns, since it will wait for all 5 approvers. If you redesign to use a parallel branching as in #1 then you can just wait to send the email when all 5 branches are complete.


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