cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
kiritisaranam
Employee
Employee

How to update multiple rows using update a row excel

I have a excel structure as below :

Engagement nameProject NameComments
E1P1 
E1P2 
E1P3 

 

I have a power app which triggers the flow which sends Engagement name and Comments. I am reading the rows using List rows present in a table and using a filter array to which filters the rows based on the Engagement name from the power app. When I use update a row action inside an apply to each loop it is updating only line 1 all the three times. Can any one help me how to update same comments for all the rows which matches the engagement name? i.e., the comments which I send should be updated for all the lines which have E1.

1 ACCEPTED SOLUTION

Accepted Solutions
Jcook
Most Valuable Professional
Most Valuable Professional

@kiritisaranam 

That is fine though, as in my example we are filtering the excel sheet first based on engagement. So in theory the rows we are updating do have a unique value of project name.

See below:

pic1.pngpic2.pngpic3.png

 
 

 

{
    "type": "array",
    "items": {
        "type": "object",
        "properties": {
            "@@odata.etag": {
                "type": "string"
            },
            "ItemInternalId": {
                "type": "string"
            },
            "Engagement name": {
                "type": "string"
            },
            "Project Name": {
                "type": "string"
            },
            "Comments": {
                "type": "string"
            }
        },
        "required": [
            "@@odata.etag",
            "ItemInternalId",
            "Engagement name",
            "Project Name",
            "Comments"
        ]
    }
}

 


Did I answer your question? Mark my post as a solution!

If you like my post please hit the Thumbs Up


Proud to be a Flownaut!


Check out my blog for Power Automate tips,
tricks, and guides
FlowAltDelete





View solution in original post

14 REPLIES 14
Jcook
Most Valuable Professional
Most Valuable Professional

Hello @kiritisaranam 

 

Could you share a screenshot of your flow


Did I answer your question? Mark my post as a solution!

If you like my post please hit the Thumbs Up


Proud to be a Flownaut!


Check out my blog for Power Automate tips,
tricks, and guides
FlowAltDelete





Hi @Jcook , Below attached one is the flow I am using. After filtering the rows using Filter Array, I couldn't update the rows I filtered. But the Apply each loop is iterating as many times as the number of rows with the engagement name. Any help on how to update all the rows filtered in the body would be appreciated.

 

Flow.png

Jcook
Most Valuable Professional
Most Valuable Professional

@kiritisaranam 

 

I replicated your Flow, and have found an error. For the "Key column" you need to have a unique value for the Key Column


Did I answer your question? Mark my post as a solution!

If you like my post please hit the Thumbs Up


Proud to be a Flownaut!


Check out my blog for Power Automate tips,
tricks, and guides
FlowAltDelete





Background:

I am feeding the same excel as a data source to a Power BI integrated with a Power App. The Power BI shows only one row per Engagement even it has multiple lines with same name. When the user fill in a form in the power app and submits it, I am sending only the engagement name and details filled in by the user. Hence in the flow I want the values sent by the user to be filled all the rows with this engagement name. The only unique column I have is RowId in Excel.

 

@Jcook  If I use RowId as a Key Column, where  and how should I specify the update a row function to update the three rows? Can you explain in detail?

Jcook
Most Valuable Professional
Most Valuable Professional

Hey @kiritisaranam 

 

I found a way around this maybe..

 

Is the project name unique across engagements?

If so you can use that as a key column.

Jcook_0-1596815638726.png

 


Did I answer your question? Mark my post as a solution!

If you like my post please hit the Thumbs Up


Proud to be a Flownaut!


Check out my blog for Power Automate tips,
tricks, and guides
FlowAltDelete





@Jcook The project name also is not an unique column. The only unique column in the excel is the Row number. The structure is something like below with around 3000 engagements consisting 8000 projects. The project name may be unique in the engagement but may repeat for other engagement. It is something like below.

IdEngagement nameProject nameComments
1E1P1 
2E1P2 
3E1P3 
4E2P1 
5E2P2 
6E3P4 
7E3P3 

 

Jcook
Most Valuable Professional
Most Valuable Professional

@kiritisaranam 

That is fine though, as in my example we are filtering the excel sheet first based on engagement. So in theory the rows we are updating do have a unique value of project name.

See below:

pic1.pngpic2.pngpic3.png

 
 

 

{
    "type": "array",
    "items": {
        "type": "object",
        "properties": {
            "@@odata.etag": {
                "type": "string"
            },
            "ItemInternalId": {
                "type": "string"
            },
            "Engagement name": {
                "type": "string"
            },
            "Project Name": {
                "type": "string"
            },
            "Comments": {
                "type": "string"
            }
        },
        "required": [
            "@@odata.etag",
            "ItemInternalId",
            "Engagement name",
            "Project Name",
            "Comments"
        ]
    }
}

 


Did I answer your question? Mark my post as a solution!

If you like my post please hit the Thumbs Up


Proud to be a Flownaut!


Check out my blog for Power Automate tips,
tricks, and guides
FlowAltDelete





I have tried this solution @Jcook . It worked for 70% of the data but there are some engagements where the data is like in below table. So I need some solution which does not take project name as unique. As you mentioned in your example, is it possible to get the  id's of the rows which matches with the engagement name and then update all the filtered row id's with comments? 

 

IdEngagement nameProject name
1E1P1
2E1P2
3E1P1
Jcook
Most Valuable Professional
Most Valuable Professional

Hello @kiritisaranam 

 

Unfortunately, That is not possible in Power Automate today.

 

I have tried with internalID and it fails. You might need to have a auto number in the excel as an ID column 


Did I answer your question? Mark my post as a solution!

If you like my post please hit the Thumbs Up


Proud to be a Flownaut!


Check out my blog for Power Automate tips,
tricks, and guides
FlowAltDelete





I do have a Id column in the excel added using =Row() function. Could you please help me updating the filtered rows of the filtered array using this RowId column.
Jcook
Most Valuable Professional
Most Valuable Professional

Hi @kiritisaranam 

 

Yes of course.

 

You can follow my example from above,

For the parse JSON action. You can put {} as the schema than run the flow and copy the input in the Parse JSON action, than use the copied value to Generate sample schema

Than

just change the key column value to your RowID and than pass in the value of the ID from the Parse JSON action

 

if you would like me to build the flow and show you, please provide a sample of all excel columns 


Did I answer your question? Mark my post as a solution!

If you like my post please hit the Thumbs Up


Proud to be a Flownaut!


Check out my blog for Power Automate tips,
tricks, and guides
FlowAltDelete





Thanks @Jcook  for the help. Your solution worked by using Row Id column. Please find my additional findings below.

Findings :

  1. There is an error in my flow in the apply to each loop. I have used apply to each twice and used excel output to update the rows. I assume that is the reason why it did not work.
  2. I am not sure what is the purpose of using parse JSON action. My Flow worked with only Filter Array action and using Filter Array's  body in apply each step and I have used Row ID as key column.

 

 

 

 

Jcook
Most Valuable Professional
Most Valuable Professional

@kiritisaranam 

 

That is awesome.

 

As for the parse json, it’s just a habit of mine.


Did I answer your question? Mark my post as a solution!

If you like my post please hit the Thumbs Up


Proud to be a Flownaut!


Check out my blog for Power Automate tips,
tricks, and guides
FlowAltDelete





takolota
Multi Super User
Multi Super User

See a Batch Update Excel template using office scripts here:

https://powerusers.microsoft.com/t5/Power-Automate-Cookbook/Batch-Update-Excel/td-p/1624706

It’s already optimized for performance, error handling, & ease of use.

Helpful resources

Announcements

Copilot Cookbook Challenge | Week 2 Results | Win Tickets to the Power Platform Conference

We are excited to announce the "The Copilot Cookbook Community Challenge is a great way to showcase your creativity and connect with others. Plus, you could win tickets to the Power Platform Community Conference in Las Vegas in September 2024 as an amazing bonus.   Two ways to enter: 1. Copilot Studio Cookbook Gallery:  https://aka.ms/CS_Copilot_Cookbook_Challenge 2. Power Apps Copilot Cookbook Gallery: https://aka.ms/PA_Copilot_Cookbook_Challenge   There will be 5 chances to qualify for the final drawing: Early Bird Entries: March 1 - June 2Week 1: June 3 - June 9Week 2: June 10 - June 16Week 3: June 17 - June 23Week 4: June 24 - June 30     At the end of each week, we will draw 5 random names from every user who has posted a qualifying Copilot Studio template, sample or demo in the Copilot Studio Cookbook or a qualifying Power Apps Copilot sample or demo in the Power Apps Copilot Cookbook. Users who are not drawn in a given week will be added to the pool for the next week. Users can qualify more than once, but no more than once per week. Four winners will be drawn at random from the total qualifying entrants. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once. If they are drawn multiple times, another user will be drawn at random. Prizes:  One Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value, does not include travel, lodging, or any other expenses) Winners are also eligible to do a 10-minute presentation of their demo or solution in a community solutions showcase at the event. To qualify for the drawing, templates, samples or demos must be related to Copilot Studio or a Copilot feature of Power Apps, Power Automate, or Power Pages, and must demonstrate or solve a complete unique and useful business or technical problem. Power Automate and Power Pagers posts should be added to the Power Apps Cookbook. Final determination of qualifying entries is at the sole discretion of Microsoft. Weekly updates and the Final random winners will be posted in the News & Announcements section in the communities on July 29th, 2024. Did you submit entries early?  Early Bird Entries March 1 - June 2:  If you posted something in the "early bird" time frame complete this form: https://aka.ms/Copilot_Challenge_EarlyBirds if you would like to be entered in the challenge.   Week 1 Results:  Congratulations to the Week 1 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Copilot Cookbook Gallery:Power Apps Cookbook Gallery:1.  @Mathieu_Paris 1.   @SpongYe 2.  @Dhanush 2.   @Deenuji 3.  n/a3.   @Nived_Nambiar  4.  n/a4.   @ManishSolanki 5.  n/a5.    n/a   Week 2 Results:  Congratulations to the Week 2 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Copilot Cookbook Gallery:Power Apps Cookbook Gallery:1. Kasun_Pathirana1. ManishSolanki2. cloudatica2. madlad3. n/a3. SpongYe4. n/a4. n/a5. n/a5. n/a

Win free tickets to the Power Platform Conference | Summer of Solutions

We are excited to announce the Summer of Solutions Challenge!    This challenge is kicking off on Monday, June 17th and will run for (4) weeks.  The challenge is open to all Power Platform (Power Apps, Power Automate, Copilot Studio & Power Pages) community members. We invite you to participate in a quest to provide solutions to as many questions as you can. Answers can be provided in all the communities.    Entry Period: This Challenge will consist of four weekly Entry Periods as follows (each an “Entry Period”)   - 12:00 a.m. PT on June 17, 2024 – 11:59 p.m. PT on June 23, 2024 - 12:00 a.m. PT on June 24, 2024 – 11:59 p.m. PT on June 30, 2024 - 12:00 a.m. PT on July 1, 2024 – 11:59 p.m. PT on July 7, 2024 - 12:00 a.m. PT on July 8, 2024 – 11:59 p.m. PT on July 14, 2024   Entries will be eligible for the Entry Period in which they are received and will not carryover to subsequent weekly entry periods.  You must enter into each weekly Entry Period separately.   How to Enter: We invite you to participate in a quest to provide "Accepted Solutions" to as many questions as you can. Answers can be provided in all the communities. Users must provide a solution which can be an “Accepted Solution” in the Forums in all of the communities and there are no limits to the number of “Accepted Solutions” that a member can provide for entries in this challenge, but each entry must be substantially unique and different.    Winner Selection and Prizes: At the end of each week, we will list the top ten (10) Community users which will consist of: 5 Community Members & 5 Super Users and they will advance to the final drawing. We will post each week in the News & Announcements the top 10 Solution providers.  At the end of the challenge, we will add all of the top 10 weekly names and enter them into a random drawing.  Then we will randomly select ten (10) winners (5 Community Members & 5 Super Users) from among all eligible entrants received across all weekly Entry Periods to receive the prize listed below. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once overall. If they are drawn multiple times, another user will be drawn at random.  Individuals will be contacted before the announcement with the opportunity to claim or deny the prize.  Once all of the winners have been notified, we will post in the News & Announcements of each community with the list of winners.   Each winner will receive one (1) Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value). NOTE: Prize is for conference attendance only and any other costs such as airfare, lodging, transportation, and food are the sole responsibility of the winner. Tickets are not transferable to any other party or to next year’s event.   ** PLEASE SEE THE ATTACHED RULES for this CHALLENGE**

Celebrating the June Super User of the Month: Markus Franz

Markus Franz is a phenomenal contributor to the Power Apps Community. Super Users like Markus inspire others through their example, encouragement, and active participation.    The Why: "I do this to help others achieve what they are trying to do. As a total beginner back then without IT background I know how overwhelming things can be, so I decided to jump in and help others. I also do this to keep progressing and learning myself." Thank you, Markus Franz, for your outstanding work! Keep inspiring others and making a difference in the community! 🎉  Keep up the fantastic work! 👏👏 Markus Franz | LinkedIn  Power Apps: mmbr1606  

Your Moment to Shine: 2024 PPCC’s Got Power Awards Show

For the third year, we invite you, our talented community members, to participate in the grand 2024 Power Platform Community Conference's Got Power Awards. This event is your opportunity to showcase solutions that make a significant business impact, highlight extensive use of Power Platform products, demonstrate good governance, or tell an inspirational story. Share your success stories, inspire your peers, and show off some hidden talents.  This is your time to shine and bring your creations into the spotlight!  Make your mark, inspire others and leave a lasting impression. Sign up today for a chance to showcase your solution and win the coveted 2024 PPCC’s Got Power Award. This year we have three categories for you to participate in: Technical Solution Demo, Storytelling, and Hidden Talent.      The Technical solution demo category showcases your applications, automated workflows, copilot agentic experiences, web pages, AI capabilities, dashboards, and/or more. We want to see your most impactful Power Platform solutions!  The Storytelling category is where you can share your inspiring story, and the Hidden Talent category is where your talents (such as singing, dancing, jump roping, etc.) can shine! Submission Details:  Fill out the submission form https://aka.ms/PPCCGotPowerSignup by July 12th with details and a 2–5-minute video showcasing your Solution impact. (Please let us know you're coming to PPCC, too!)After review by a panel of Microsoft judges, the top storytellers will be invited to present a virtual demo presentation to the judges during early August. You’ll be notified soon after if you have been selected as a finalist to share your story live at PPCC’s Got Power!  The live show will feature the solution demos and storytelling talents of the top contestants, winner announcements, and the opportunity to network with your community.  It's not just a showcase for technical talent and storytelling showmanship, show it's a golden opportunity to make connections and celebrate our Community together! Let's make this a memorable event! See you there!   Mark your calendars! Date and Time: Thursday, Sept 19th Location: PPCC24 at the MGM Grand, Las Vegas, NV 

Tuesday Tip | Accepting Solutions

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   To enhance our collaborative environment, it's important to acknowledge when your question has been answered satisfactorily. Here's a quick guide on how to accept a solution to your questions: Find the Helpful Reply: Navigate to the reply that has effectively answered your question.Accept as Solution: Look for the "Accept as Solution" button or link, usually located at the bottom of the reply.Confirm Your Selection: Clicking this button may prompt you for confirmation. Go ahead and confirm that this is indeed the solution.Acknowledgment: Once accepted, the reply will be highlighted, and the original post will be marked as "Solved". This helps other community members find the same solution quickly. By marking a reply as an accepted solution, you not only thank the person who helped you but also make it easier for others with similar questions to find answers. Let's continue to support each other by recognizing helpful contributions. 

Reminder: To register for the Community Ambassador Call on June 13th

Calling all Super Users & User Group Leaders   Reminder: To register for the Community Ambassador Call on June 13th—for an exclusive event for User Group Leaders and Super Users! This month is packed with exciting updates and activities within our community.   What's Happening: Community Updates: We'll share the latest developments and what's new in our vibrant community.Special Guest Speaker: Get ready for an insightful talk and live demo of Microsoft Copilot Studio templates by our special guest.Regular Updates: Stay informed with our routine updates for User Groups and Super Users.Community Insights: We'll provide general information about ongoing and upcoming community initiatives. Don't Miss Out: Register Now: Choose the session that fits your schedule best.Check your private messages or Super User Forum for registration links. We're excited to connect with you and continue building a stronger community together.   See you at the call!  

Users online (4,818)